Role and Responsibilities

Weekly:

• Managing data entry, monitoring and reporting data necessary for grant reporting; providing reports and analysis to the Project Coordinator
• Keep foodbank paperwork up to date and relevant.
• Shred confidential paperwork.
• Send thank you letters to supporters
• Check and respond to emails and Facebook messages.
• Keep volunteer records up to date.

As required:

• Prepare agenda for management meetings and send to the Foodbank Co-ordinator, before circulating to the management group.
• Prepare minutes at foodbank planning meetings and circulate to the management group, within 1 week, after the meeting takes place.
• Set up refreshments for meetings and groups.
• Create new forms, spreadsheets or documents to ensure the foodbank and advice service runs as efficiently as possible.
• Develop flyers, posters and promotional materials for use by the foodbank.
• Recommend new technologies that will make the work of the foodbank and advice service more streamlined and safer.
• Produce quarterly volunteers and supporter's newsletter.
• Oversee and supply the needs of volunteers, such as lanyards, uniform and equipment.
• Ensure rotas for volunteers are completed & communicated in a timely manner.
• Update all social media sharing, in conjunction with the social media volunteer.
• Keep foodbank publicity up to date.
• Assist in the set-up of Foodbank activities.
• Ordering stationary, promotional and office supplies as required by the foodbank
• Provide support to the Treasurer and other members of the Management Group.
• Monitor Health & Safety practices and ensure that all recording is kept up to date, such as fire alarm testing, emergency lighting tests, PAT tests etc
• Work under the direction of the Project Manager on new initiatives. And undertake any other reasonable tasks at a commensurate level as requested by the Foodbank Project Coordinator.
• Every 6 months/Annually:
• Carry out Risk Assessments for new activities.
• Ensure that a fire drill is carried out at least twice a year. (Bring this to the attention of the management group in January and August each year)
• Keep all Church of Scotland and Foodbank policies and procedures are up to date and clearly displayed.

Full job description is available to download below.

We are seeking a part time programme leader who is passionate about supporting the development and delivery of a programme of activities and support for children, young people and families at Church House.

• To design, lead and deliver our exciting and varied activity programme for children and young people from our purpose-built building and out with.
• This is a unique role with high levels of responsibility in an exciting environment.
• We would require you to work alongside a vibrant and enthusiastic staff team and volunteers.

The successful applicant will be required to be(come) a member of the Protection of Vulnerable Groups (Scotland) Scheme and the appointment will be subject to a satisfactory PVG Scheme Disclosure and references. We will not take up references until a job offer is made.

Organisation profile:

Church House, Bridgeton [SCIO] is a registered charity that aims to help children, young people and their families in the Inner East End of Glasgow find fullness of life, physically, mentally, emotionally and socially.

Renfrew YMCA is looking for a reliable and organised Accounts & HR Assistant to support our finance and people functions.

This is a varied and rewarding role, helping to ensure smooth financial processes, accurate record keeping, and effective HR administration within a busy community charity.

About the role:

• Processing invoices and financial records
• Supporting payroll preparation
• Assisting with recruitment and HR administration
• Maintaining staff records and compliance documentation
• Supporting charity governance and reporting

What we’re looking for:

• Strong administration skills with excellent attention to detail
• Confidence using Microsoft Office
• Ability to handle confidential information
• Experience in finance or HR support (desirable)
• Knowledge of Xero, HR processes, or the Scottish charitable sector (ideal but not required)

This is a great opportunity to join a supportive team and make a meaningful impact in your local community.

Introduction

The Wynd Centre, Paisley has been in existence for over forty years as the mission and outreach centre of Oakshaw Trinity Church. Its purpose is to provide outreach to the local community of all faiths and none in both Paisley, and the surrounding areas.

Our Centre fulfils this role by providing Counselling Services and also accommodation for local community groups. It has an auditorium used for various types of functions and entertainment. There is also office space that is available to rent for either short or longer term use.

The Centre has been presented with the Queen’s Award for Voluntary Services.

The Opportunity

The Development & Administration Officer is responsible to the Board of Directors (the Board)

The Development & Administration Officer has a responsibility for employees and budgets and is accountable to the Board of Directors for the implementation of vision, strategy, priorities and policy as determined by the Board and the administrative requirements of Oakshaw Trinity Church. With an instruction from the Board of Directors to reach a balanced budget by 2027, the Development & Administration Officer will play a pivotal role in delivering this, ensuring that the Centre’s resources (human, financial, and material) are aligned to support a sustainable presence. The Development & Administration Officer holds a crucial role in creating and sustaining the conditions in which growth is possible.