Finance and Administration Coordinator
- Part time
- £33,150 pro-rata
- On site: Glasgow
- Closing 27th June 2025
- Advertised from 28th May 2025
- 24 hours p/w, FTE 0.6
Role
Street Level Photoworks is a photography centre in Glasgow which has a year round programme of exhibitions and engagement activities in its home venue in Trongate 103 and through a network of local, regional and international partnerships. It is an open access photography resource with production facilities and training courses, as well as delivering a diverse programme of community collaborations. Street Level manage the Photography Networks in Scotland platform and is a member of Scotland’s Workshops, a network of artists production centres in Scotland.
Street Level has a small and dynamic team and is supported by Creative Scotland.
We are seeking to appoint a Finance and Administration Coordinator who will manage financial and administrative duties playing a key role in developments which ensure the organisation can achieve its ambitions, maintain quality provision, increase efficiency and improve commercial activity and organisational resilience.
You will be expected to have:
- A professional qualification in accounting/bookkeeping or at least 3 years’ experience in a similar role.
- Experience of Sage 50 Accounts, Microsoft packages, particularly excel.
- Experience of financial administration across management accounts, cash flow coordination, financial statement preparation, budgeting and stakeholder reporting.
- Understanding of the charitable sector and Creative Scotland reporting requirements.
- Highly organised, efficient and can work to deadlines in a small but dynamic arts organisation
- Teamwork - able to work co-operatively as part of a team as well as independently
- Confident and effective communicator, good interpersonal skills, dedicated to developing and maintaining strong relationships.
- A commitment to Equalities.
For the Job Description, please download from Good Moves website. For more information on Street Level Photoworks, go to our website.
Closing date: 11.59pm, 27th June 2025.
Interview date: 15th/16th July 2025
Start date on or around 18th August (or earliest possible start).
Street Level Photoworks is supported by Creative Scotland.
Application notes
Please apply in writing by submitting the application form, with a copy of your CV on one page, and a covering letter summarising your suitability for the role with reference to the person specification. An Equalities Monitoring form should also be submitted. E-mail with the subject ‘Application for Finance and Admin Coordinator’ to info@streetlevelphotoworks.org
Downloads
Scottish Book Trust is a national charity that believes books, reading and writing have the power to change lives. A love of reading inspires creativity, improves employment opportunities, mental health and wellbeing and is one of the most effective ways to help break the poverty cycle. We work towards a Scotland where everyone has an equal opportunity to thrive through literacy.
This is an excellent opportunity for you to join Scottish Book Trust as Director of Programme. The position offers full time working within our Senior Management Team.
What we offer
• Part time, permanent role
• Competitive salary
• Flexible hybrid working between home and our Edinburgh City Centre Office, with great access by train, bus, and tram
• Generous holiday entitlement
• Company Sick Pay
• Pension with additional 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme
Are you a strategic and creative thinker?
Do you have at least 5 years’ experience at a senior level in programme development and management?
Do you have experience of delivering innovation and change and engaging staff in a culture of creative excellence and continuous improvement?
You could join our organisation as a member of the senior management team and contribute to the success of our nationwide programmes, which include Bookbug, Book Week Scotland, Reading Schools, supporting writing and authors, and effective, valued research and evaluation.
The Director of Programme (DP) works with the CEO, Director of Finance & Operations and Director of Marketing to establish and deliver the strategic direction of Scottish Book Trust. The DP is responsible for overseeing the creative direction of all SBT programmes, leading on their strategic development and continuous improvement and has overall accountability for delivery. The DP will be a key lead negotiator for funding arising from Scottish Government departments.
The post holder line manages five heads of teams for Early Years, Reading Communities, Research and Evaluation, School Communities and Writing Communities, ensuring programmes are effective, impactful, and delivered to the highest standards.
Join The Hidden Gardens Trust!
Would you like the opportunity to develop Scotland’s First Sanctuary Gardens dedicated to Peace; a greenspace that supports biodiversity and community?
We’re looking for people to help us shape the next five years as a community-led resource. The Gardens are located in South Glasgow and whilst most board members are from Glasgow, some provide specialist skills or knowledge but live out with the city.
The board meets at least 5 times per year and also get involved in subgroups or steering groups around specific themes. We are looking for 4 or 5 new people to join.
About Us
Outer Spaces supports artists, professional development, artist-led activity, and studio provision by repurposing empty commercial properties. Our programming and partnerships focus on visual artists, using vacant and disused spaces as platforms for research, experimentation, and creative exchange.
Since launching in 2021, the response to our work—and to our growing portfolio of spaces—has been overwhelming. We have supported over 1,000 resident artists and groups across 139 spaces in 13 local authority areas. These spaces are currently located in Aberdeen, Edinburgh, Glasgow, Greenock, Inverness, Motherwell, Newton Mearns, and Paisley. They include former shops and offices in diverse settings—from busy city centres and commuter towns to post-industrial areas and communities heavily affected by austerity, Brexit, the pandemic, and now the cost-of-living crisis.
All our spaces are rent-free. By removing what is often an artist’s highest monthly cost, Outer Spaces plays a vital role in supporting creative practice, particularly now, as rising living costs put further pressure on already fragile incomes. Our goal is to ensure that artists, especially those at early stages of their careers, have access to affordable space, a peer network, and opportunities to collaborate, share work, and engage with the public.
This is a new, hands-on finance role in a small, dynamic charity. The Finance Manager ensures effective cash flow management, timely monthly management accounts, and oversight of pledged income, while maintaining high standards of financial control and compliance. Working closely with the Senior Leadership Team (SLT) the Finance Manager supports both day-to-day operations and strategic planning.
Key Responsibilities
Cash Flow Management
- Monitor daily and weekly cash balances to ensure sufficient liquidity
- Prepare and maintain accurate rolling cash flow forecasts
- Proactively identify and report potential cash shortfalls or surpluses at the earliest opportunity
- Liaise with internal teams to understand income and expenditure timelines
Monthly Management Accounts
- Prepare and deliver accurate monthly management accounts, including income and expenditure,
- cash flow, variance analysis and commentary
- Complete month-end tasks such as reconciliations, journals, accruals, and prepayments
Credit Control & Donor Income Tracking
- Raise advice notes and payment requests to funders and donors
- Maintain accurate records of pledged income (donations, grants, sponsorships)
- Monitor and follow up on outstanding income
- Allocate restricted and unrestricted funds appropriately
Cash Control & Financial Operations
- Perform regular bank reconciliations and resolve discrepancies
- Ensure compliance with internal cash handling and banking protocols
- Record all income and expenditure accurately using Xero
Budgeting & Strategic Support
- Support annual budgeting and in-year reforecasting with cash flow insight
- Provide financial scenario modelling and planning support to the SLT
- Prepare ad hoc reports for trustees, funders, and key stakeholders
Compliance & Audit
- Ensure compliance with internal policies and external charity regulations
- Support the preparation of year-end audit files and documentation
- Maintain documentation of financial processes, recommending improvements where necessary
Essential Skills and Experience
- Qualified or part-qualified accountant (ACCA, CIMA, ACA) or equivalent experience
- Experience in: Cash flow forecasting, Monthly accounts preparation, Credit control and income tracking
- Proficiency in Xero accounting software
- Advanced Excel skills
- Understanding of restricted and unrestricted fund accounting
- Ability to communicate financial information clearly to non-financial colleagues
- Capable of working independently in a small, remote team
Desirable Skills and Experience
- Familiarity with MGETR and charity-specific tax reliefs
- Knowledge of UK Charity SORP and financial reserves policies
- Experience working in a donor-funded, small charity, or not-for-profit context
Personal Attributes
- Proactive and detail-oriented
- Collaborative and solutions-focused
- Committed to the values and mission of Outer Spaces
Finance and Administration Officer
- Part time
- £33,706 pro-rata
- On site: Central Glasgow
- Closing 20th June 2025
West Scotland Deaf Children’s Society (WSDCS) provides social and emotional support to deaf children, young people and their families. The charity is based in Glasgow City Centre and provides support across the West of Scotland through clubs, events and a family support service. WSDCS is committed to creating a world without barriers for deaf children and young people, working to empower them and improve their mental health and wellbeing.
To support this work, the Trustees are recruiting for the above position to join our ambitious staff team. The post is being offered for 9 months, initially, pending the completion of an organisational review.
The postholder will be directly responsible for the provision of a finance and administration support service and will support a wider programme of activities for families. The person appointed will report to the Board of Trustees and work with funders and auditors to maintain financial and administrative systems in line with statutory and organisational requirements.
We are looking for an energetic professional with excellent organisational, communication and ICT skills who can help develop the Society and who can work independently and as part of a small team, demonstrating a positive track record.
Applicants should hold an HND level qualification in Finance or Administration, or equivalent.
WSDCS is an affiliated charity of the National Deaf Children’s Society, delivering consistent and high-quality support based on child-centred principles and practice.
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