Why apply for this role?
We are looking for someone with a proven track record in handling feedback and complaints. You must have experience
of engaging with children and young people and using child friendly approaches to gather feedback and using this
feedback to improve services.
You must be passionate about resolving issues and making sure deadlines are met, using what we learn from feedback
and complaints to improve outcomes for children. You must have excellent interpersonal and communication skills,
and be able to multi-task and prioritise effectively.
You’ll also need a good eye for detail, be comfortable using complaints management systems and be familiar with
Office 365 products, including Teams. You’ll be able to produce reports in relation to complaints and have the
confidence and skills to engage with our partners and senior leaders. You need excellent analytical skills and
the ability to accurately capture data to inform improvements.
This role provides a great opportunity to help children and young people in need of care and protection to provide
feedback on their experiences so we can improve children’s hearings.
We are keen to enhance our feedback channels and our primary aim is to resolve most of our complaints at the
frontline, without the need for formal investigation, whilst using this feedback to support organisational
learning
As Feedback and Complaints Officer, you will play a key role in improving processes relating to feedback and
complaints management.
- You will be handling complaints in line with SPSO guidelines
- Our 2,000 volunteer Panel Members take part
in children’s hearings in their local areas, making decisions with and for infants, children and young people
and you’ll use the insights that you glean from dealing with feedback and complaints to support the panel
community in a sensitive way so we can improve their practice.
- You will also provide support to
colleagues in our nine regional management teams, providing advice and guidance as appropriate as well as
dealing with internal complaints.
- You will have the opportunity to get involved in other projects to
promote and encourage children and young people to provide feedback about their experience at their
hearing
- You’ll use what we earn from feedback and complaints analysis to identify themes and trends that
we can use to support our quality, learning and practice colleagues.
For information on how to apply, please see bottom of the advert.
Key Responsibilities
- You will need to capture the details of complaints accurately, establish what outcomes are required and work
with our volunteer community and other partners to establish the facts so that you can respond to the complaint
appropriately within the timelines required.
- You’ll need a good understanding of public sector
complaints and the requirements of the Scottish Public Services Ombudsman’s Model Complaints Handling
Procedure.
- You’ll need to engage with children and young people with a view to supporting them to share
their thoughts and to find ways to encourage them to tell us what went well and what we could do differently or
better.
- You will also support the continued development and enhancement of our child friendly feedback
and complaints procedure, an improved feedback loop and supporting the continued development of relationships
with our key partners.
Please be aware that some travel may be necessary as a requirement of this job, as well as occasionally having to
work outside CHS’s normal working hours.
Our Feedback and Complaints team
There are currently two Feedback and Complaints officers working a job share as well as the Feedback and Complaints
Management Officer who is responsible for the team. The team sits within our Practice and Standards Team with
direct links to our Practice, Quality, Participation and Learning teams. This is an exciting time to join the
team as we are seeking to enhance our feedback channels for children and young people and our Child Friendly
Complaints approach, so that we encourage more and more young people to tell us about their hearings
experience.
Life at CHS
As an organisation that works within the children’s hearings system, we are passionate about making a positive
contribution to improving outcomes for Scotland’s infants, children and young people. Our values are at the very
heart of what we do every day. By working with us, you’ll be joining a diverse community of colleagues and
volunteers.
At CHS we are proud to celebrate difference. We all have different skills, experience and backgrounds and we strive
to have a friendly and inclusive culture where you can be yourself.
We offer an excellent benefits package, from health and wellness to finances and family. including: generous annual
leave, flexible working and other leave policies, fantastic pension, Employee Assistance Programme, development
opportunities and wider employee wellbeing initiatives.
You can read more about our core values HERE as well as view
an introductory video to our organisation. We also offer a generous benefits package from hybrid working, flexi
hours and a fantastic pension scheme - you check out our full benefits summary HERE.
Diversity and Inclusion
CHS is an equal opportunities employer. We encourage diversity and are committed to creating an inclusive environment
for all employees. We actively encourage applicants from all protected characteristics and are committed to
providing any reasonable adjustments required during application and assessment process, and upon joining
us.