EXPERIENCE /QUALIFICATIONS: prospective candidates must have basic accreditation to deliver physical activities/outdoor pursuits – although training may be provided to suitable candidate, external agencies will be used for advanced activities.

GY is looking for a youth worker with experience of delivering a physical activity programme activities programmes for young people aged 11+. The successful candidate will develop and implement a programme to work with young people, coordinating and designing the programme of activities, in conjunction with young people and networking with activity providers.

The post holder will deliver appropriate programmes to support and motivate young people to participate in the provision - including planning, development, decision-making processes and evaluation.

You will be responsible for managing any support staff as well as project monitoring and evaluation.

Funding for 1 year contract, which may be extended.

This post is supported by National Lottery Awards for All

JOB DESCRIPTION:

To provide comprehensive and confidential administrative support to the CEO and DCEO (Executive function) to ensure, as far as possible, the CEO and DCEO are free from administrative tasks, allowing best use of their professional time. As required, the postholder will act with the delegated authority of the CEO to ensure tasks/projects oversight and completion in line with the organisational values.

In addition, the postholder will be required to undertake administrative duties within the MST to support for absences within the team as required by the Team Manager, MST.

Comprehensive administrative support to the CEO and DCEO:

• Create all administrative documentation as required by the CEO and DCEO using a range of ICT packages, inclusive of letters, reports, agenda, minutes, PowerPoint presentations and other necessary documents
• Provide a confidential meeting administration service for all meetings chaired by the CEO (or the DCEO in absence of CEO) including Senior Management Meetings, external stakeholder meetings and employee meetings
• Provide a full range of administrative support to the CEO for disciplinary, grievance and appeal processes to ensure timelines are adhered to and paperwork completion in a timely manner
• Arrange and co-ordinate external and internal meetings/visits on behalf of the CEO to ensure all arrangements are successfully co-ordinated, catered for and followed up as required
• Oversight and management of the CEO and DCEO diary arrangements including requirement to update, amend and attend to follow up tasks as required
• Ensure all travel arrangements for the CEO and DCEO are made, followed up and attended to in a timely manner ensuring compliance with financial requirements and regulations
• Devise, develop and manage appropriate systems to meet with the CEO (and DCEO as relevant) on a regular basis and ensure tasks are updated/concluded
• Maintenance of all confidential records and paperwork to ensure accuracy and easy retrieval
• Maintenance and follow up of instructions from CEO and DCEO to Senior Managers to ensure timely response and delivery
• Oversight and management of the Senior Leadership and Management Team’s (SLMT) annual leave processes to ensure leave requests are known, attended to and updated
• Ensure an effective system is maintained for supervision and appraisal of the SLMT including bring forward items and scheduling
• Oversight of documentation which requires authorisation and ratification by the CEO (and DCEO as relevant) to ensure timely progression and conclusion

Undertake administrative duties within the MST in the absence of other team colleagues as required by the Team Manager, MST:

As a member of the MST, it is expected that the post holder partakes in various areas of administrative work while other team members are absent inclusive of reception cover when required, assisting with minuting additional meetings and the provision of administrative tasks as directed by the Team Manager, Management Support

Provision of reception cover as required and directed by Team Managers to ensure an effective and customer focused service is maintained, inclusive of Christmas and New Year rota.

Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties. All the above duties will be carried out in line with Rossie policies and procedures.

PERSON SPECIFICATION:

Knowledge Base (Essential):

• Microsoft Office suite including Word, Excel, Office 365, Outlook, OneDrive & SharePoint
• Policy compliance
• Administrative processes
• GDPR Legislation

Knowledge Base (Desirable):

• Advanced skills within Microsoft Office suite, in particular Excel
• HR Databases

Qualifications (Essential):

• Relevant qualification in Administration/Business Studies/Clerical or other similar discipline

Experience (Essential):

• Relevant experience working in office environment
• Proven ability to handle competing priorities
• Effectively liaising with managers / professionals to provide support & advice
• Minute taking & meeting administration

Experience (Desirable):

• Working with external stakeholders

Skills (Essential):

• Setting up & maintaining electronic filing systems & appropriate record keeping
• Effective communication (oral and written) & time management skills
• Ability to present information accurately & clearly
• Effective organisation, prioritising & planning skills
• Processing high level confidential information appropriately
• Effectively forward plan, manage & prioritise workload in line with organisational priorities

Qualities (Essential):

• Work on own initiative as well as part of a team
• Use initiative to support others when required
• Attention to detail
• Honesty & reliability
• ‘Can do’ attitude
• Strong professional values

Qualities (Desirable):

• Develop & maintain good working relationships within the team & the wider organisation
• Ability to reflect on practice & work towards continuous improvement

Full Clean Driving Licence - Essential

Community Volunteers Enabling You (COVEY) has operated across Lanarkshire for 32 years supporting 5,000 children, young people and parents/carers to become more resilient, safe and better equipped to reach their full potential. COVEY provides 1-1 and group-based befriending, mentoring and family support.

COVEY is seeking a passionate, professional and proactive individual to lead the planning, coordination and delivery of COVEY’s contribution to the Developing the Young Workforce (DYW) GROW Programme in Lanarkshire – designed to provide S3 and S4 pupils with meaningful work experience, industry exposure and employability skill development.

The post holder will coordinate and accompany groups of young people as they engage in meaningful employer visits, develop employability and life skills and work towards SCQF accredited qualifications (Work Aware and Work Experience Awards). They will ensure safe, high quality delivery by collaborating with schools, employers, DYW teams and transport providers while upholding COVEY’s values and safeguarding standards.

The post will be central to delivering COVEY’s growing employability and education strand, helping local young people to build skills, confidence and ambition through real-world work experience

What we offer

We offer a rewarding role with the opportunity to develop your skills and future career in an enriching environment with the following benefits:

• 6% employer pension contribution
• flexible working (including flexi-time)
• access to learning and development opportunities
• one special leave day to celebrate your birthday
• annual staff and volunteer recognition awards
• quarterly staff wellbeing activities
• annual all staff outing/activity
• HSF Health plan for employees (and their spouse/partner and children) including dental and optical claim back, physio claim back, personal accident coverage, GP, mental health counselling, legal support, discounts for gym, cinema and shopping
• access to ScotWest Credit Union offering loans, mortgages and savings accounts

The Citadel has a long history of strong relationships with families in the Leith community. This includes our Families Project, which provides a range of services to parents/carers of children attending the Citadel, including a weekly Parents Drop In and regular Family Days, as well as school based family support services in three local primary schools.

The post holder will be based two days per week in Leith Primary School, where they will offer a range of services for parents/carers, including 1:1 support, themed workshops and family learning. They will be based one day per week at the Citadel, where they will work alongside Families Project colleagues, including co-facilitating the Parents Drop In. This post is being funded through the Strategic Equity Fund for an initial period to the end of the school year with a strong possibility of continuation funding for the following school year.