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Administrator

  • Part time
  • Negotiable
  • Hybrid: Glasgow
  • Closing 1st February 2025


  • Advertised from 13th January 2025
  • An agreed hourly rate comparable to other such administrative posts - total maximum budget contractual amount £18,000 per annum.

Role

We are seeking a suitably experienced and competent person to act as the Society Administrator. Effective administration is crucial to the functioning of the Society. The Society is run by its Council, generally comprising 12 voluntary members who are elected by the membership, and Council meets 6-8 times per year.

The Administrator provides support for all aspects of the operation of the Society. This includes: the management of the membership base and subscriptions; payments; administrative support to the Council; communications with members, speakers and the University of Glasgow; promoting and publicising the activities of the Society through its website (royalphil.org) and other communication channels as appropriate; providing in-person support for all aspects of the provision of the lectures, Council meetings and member events.

This position is operated on a contractual basis.

Application notes

Applicants should provide a cv and a letter describing, with evidence, their ability to undertake the duties of the post, including:

  • Management of, and communication in, a people-based organisation
  • Writing and uploading material for websites.
  • Operating a business bank account, and making debits and payments as required.
  • Assisting with the preparation of annual accounts.
  • Compilation of agendas and related documents, taking accurate minutes of committee meetings, accurate proof reading and attention to detail.
  • Organising and managing events.
  • Organising different methods/media for advertising and promotion of information and events.
  • Engaging with the public.

Applications and any enquiries should be sent to info@royalphil.org


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