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Business Support Administrator

  • Full time or Part time
  • £24,810
  • Hybrid: Glasgow
  • Closing 10th November 2024


  • Advertised from 25th October 2024
  • 28-35 hours/Week (i.e. option of 0.8 FTE to 1.0 FTE working hours). 2 year post. Plus 4% employer pension contribution.

Role

We are recruiting – come and join Scottish Families!

We are seeking a Business Support Administrator (0.8-1.0 FTE) to provide a full range of business and administrative support to Scottish Families’ Board and staff team across the whole organisation.

The post is based at Edward House, Glasgow – Scottish Families’ national office. Staff work flexibly between home and office, but the post-holder is expected to work in the office at least two days a week. The post is a national support role and so involves occasional travel and very occasional out-of-hours working for meetings and events. The post is part of the Scottish Families’ staff team and is supervised by the CEO. The post is one of two business support posts within the organisation.

The post-holder will assist in the development, maintenance and implementation of organisational and office systems, including our Salesforce Customer Relationship Management (CRM) system and HR systems. Responsibilities include handling basic Salesforce administrative functions including user maintenance, modification of page layouts, generation of reports and dashboards, creation of new fields and other routine tasks, as well as supporting financial processing systems (including processing incoming invoices and raising outgoing invoices, financial record-keeping, petty cash-handling and reconciliation). The post provides secretariat support to the Scottish Families Board and Business Committee, including minute-taking, as well as business support across the Scottish Families team as appropriate, to support service delivery. The role also involves preparing high quality reports, presentation materials and other documents; assisting with event management; and providing administrative support for Scottish Families networks and meetings.

We are seeking applicants who have a minimum of SVQ Level 3 in Business Administration or a relevant discipline, or equivalent experience; with experience of the use and understanding of the Salesforce Platform (Customer Relationship Management [CRM] system); financial processing, systems and record keeping; managing corporate correspondence; office management; and event management. Knowledge of SAGE or a similar accounting package, along with awareness of issues for families affected by substance use, and an understanding of the voluntary sector are all an advantage. Applicants must have outstanding IT skills (including full range of Microsoft packages and Outlook 365 including Sharepoint); the ability to produce high quality reports, presentations and other documents; to work on their own initiative with excellent organisational skills, and to prioritise their workload. You must be able to deal appropriately with confidential and sensitive information, and work to a high standard with minimal supervision.

Application notes

Please see sfad.org.uk/about-us/work-with-us for more information and application details.

Closing date: 11.59pm, Sunday 10 November 2024