Operations Coordinator
- Full time
- £25,000
- On site: Edinburgh
- Closing 8th November 2024
- Advertised from 11th October 2024
- Permanent, 37 hrs per week
Role
We are seeking an individual with strong administration skills to join our team in the role of Operations Coordinator and support our mission to end homelessness. This role will support the administrative and operational functions within our offices in Edinburgh and Glasgow, together with our coffee shops and Village, whilst being the first point of contact for inbound enquiries.
We are looking for a well organised individual, with good problem-solving skills and a can-do attitude to become part of our friendly team and are keen to learn and develop.
What you’ll be doing:
- Ensuring our offices in Edinburgh and Glasgow are fit for purpose, providing an environment that is welcoming to both staff and external visitors.
- Managing and responding to inbound email and telephone enquiries.
- Manging shop related customer orders, inbound enquiries and invoicing.
- Supporting elements of finance administration, especially during holiday periods.
- Booking travel, accommodation, training courses and supporting colleagues with other business-related purchases.
- Maintaining the health and safety maintenance tracker and supporting colleagues with actions and maintenance required in each of our operational units and at our Village.
- Arranging meetings and taking minutes if required.
- Supporting with data protection compliance and updating records and policies.
- Supporting the Finance & Risk Director in ensuring our IT systems are safe and secure, in conjunction with our external IT support.
- Compliance with legislation and adherence to best practice.
- Supporting the Senior Leadership Team with other administrative and operational matters as reasonably required.
Why join us?
- Impact: your work will empower people experiencing homelessness to transform their own lives through our key pillars of providing homes, jobs, food and support.
- Culture: you’ll be part of a supportive and dynamic team in an entrepreneurial organisation that values your unique take on how to achieve our goals.
- Growth: opportunities to work on exciting projects and learn, grow, and shine in a role that’s as rewarding as it is challenging.
- Perks: competitive salary, flexible working hours, and benefits including:
- 32 days paid annual leave (pro-rata)
- Staff discount at Social Bite Coffee Shops
- Reward Hub (discounted gym, restaurants, shop partnerships)
- Enhanced sick pay
- Cycle to work scheme
- Employee Assistance Programme
- Reflective Practice
- Values Superstars rewards
Application notes
Application process:
Please send a CV and cover message to recruitment@social-bite.co.uk. Your cover message should give us a sense of who you and help us understand why you’re a good fit for this role. It could be a letter (up to 500 words), a video or voice note (up to four minutes), or something else. Ultimately, it’s what you are comfortable with. Note – applications without a supporting message will not be considered.
Recruitment process:
We believe the right recruitment process is one that allows both of us to learn about the other, to ensure that we both make the right decision. The right candidate will fit well within Social Bite, understanding and believing in our values and what we are trying to achieve.
There will be a two-stage process (with possibly an initial telephone/teams call) allowing you to meet with Peter Kerr, the Finance & Risk Director, along with colleagues.
As this role is one that replaces an existing, we are keen to recruit as soon as possible, so all applications will be considered as they are received and interviews scheduled on a rolling basis, therefore early applications for this role are encouraged.
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Top job! Head of Grants
- Full time
- £45,000 – £47,000
- Hybrid: Edinburgh. Remote, home-based work and some attendance in offices.
- Closing 17th November 2024
The Veterans’ Foundation (VF) is an independent grant-making charitable foundation. It has established a substantial grants’ programme to support charities and organisations in the UK that provide charitable support to those in need among serving armed forces personnel, veterans, operationally qualified seafarers and their immediate families. The charity has grown rapidly since inception in July 2016 and has to date (Oct 24) given away more than £25M to good causes and handed out around £1.6M to good causes each quarter for the past year.
Head of Grants will have the following responsibilities:
- Provide the lead for the Grants’ Department in the VF, managing relevant staff to best effect and shaping the Grant-Making Policy to suit the VF’s objects.
- Provide high quality policy, communications and strategic advice to the CEO and Trustees.
- Liaise with other organisations (eg Cobseo, AFCFT, OVA, other charities) to formulate policy and to enable smooth and effective operation of the VF’s Grant-Making Policy.
- Deliver the Grant-Making Policy approved by the Trustees.
- Suggest changes to the Grant-Making Policy to the Trustees when necessary, having identified impact and backed by research where possible.
- Ensure the quarterly and annual grant-making schedules are maintained, including arranging meetings and providing briefing packs for Trustees.
- Manage workloads to match staff employment contracts.
- Provide effective grant-making processes and identify improvements when necessary.
- Oversee the grant management aspects of Salesforce.
- Provide good coordination between the Grants Department and other departments in VF and with contractors.
- Promote the VF culture: cheerful, efficient and engaging effectiveness.
- Lead and manage the grants’ communications strategy.
- Overseeing the measurement of the impact of VF grants.
- Other duties and responsibilities as appropriate to the post and requested by the CEO.
Experience and Qualifications. Candidates should possess the following experiences, qualifications and skills:
Experience
- Proven experience and success in a relevant Third Sector grants’ management role.
- Good understanding and knowledge of the Armed Forces’ elements in the Third Sector.
- Experience of conducting due diligence into grantees.
- Understanding of business functions such as HR, finance and information security.
- Demonstrable competency in planning.
- Working knowledge of IT and comms systems, including Salesforces and MS 365.
- Excellent organisational and leadership abilities.
- Excellent interpersonal skills.
- Aptitude in decision-making and problem-solving.
Qualifications
- Degree or equivalent (Must)
Goodmoves and Payroll Administrator
- Full time
- £27,118 – £30,132
- Hybrid: Glasgow, Edinburgh or Inverness, with the option to work from home for some of the working week.
- Closing 25th November 2024
Looking for an opportunity to work for a flexible and family friendly organisation doing amazing work to support Scotland’s voluntary sector?
We are looking for a detail orientated and customer focused administrator to work across our busy payroll and recruitment service (goodmoves) teams. The successful candidate will play a vital role in ensuring the smooth daily operations of both teams, providing a seamless experience for our customers.
Part time hours and other flexible working options, including working from home for part of the week, will be fully considered. We encourage you to apply if you believe you meet most of the criteria in the person specification. We share our interview questions in advance. If you want to have a chat about the job or our flexible working approach, get in touch with us at recruitment@scvo.scot
SCVO is the membership organisation for the voluntary sector in Scotland and our mission is to champion the role of voluntary sector organisations in building a flourishing society and support them to do work that has a positive impact.
Office and Communications Administrator
- Full time
- £23,375
- On site: The administrative base is in Dalkeith. Travel throughout Midlothian and East Lothian including operating from other venues, may be required.
- Closing 18th November 2024
Special conditions:
- The post is funded for an initial fixed term for one year – continuation dependent on securing additional funding
- The post may involve occasional evening and weekend working.
- You must be able to travel across Midlothian and East Lothian if required.
Role
Midlothian Young Peoples Advice Service (MYPAS) promotes the health and wellbeing of young people across East Lothian and Midlothian and currently focuses on working in the areas of mental health and substance use. MYPAS is a community-based organisation with charitable status and based in Dalkeith.
Working as part of busy Core Team, the post holder will offer administrative and fundraising support to MYPAS management and service teams designed to contribute towards MYPAS aims and objectives. The key areas of focus for this role are:
- Administrative support
- Meeting and events support
- Communications co-ordination including social media
- Production of reports and resources.
The successful candidate will have experience of providing administrative support in a service-based organisation, a good knowledge of general office procedures, excellent IT and literacy skills, and the ability to accurately manage databases and spreadsheets.
This post may require evening and occasional weekend work.
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Community Fundraiser
- Part time
- £26,000 pro-rata
- Hybrid: Home/Gyle Shopping Centre, Edinburgh
- Closing 12th November 2024
Pregnancy Counselling and Care (Scotland) is a small Edinburgh-based charity that supports families and individuals during pregnancy and early parenthood, or at times of loss, by providing practical and emotional support.
Our Vision:Nobody is left alone to struggle with pregnancy, loss or early parenthood
Our Mission: To support families and individuals during pregnancy and early parenthood, or at times of loss, by providing practical and emotional support
Our Objectives:
We provide support through the delivery of two services:
- Our Counselling Service - providing professional counselling to anyone who is struggling as a result of pregnancy, childbirth, baby loss, miscarriage, termination, stillbirth or infertility
- Our Baby Bank – that supplies baby equipment, clothes and toys to families experiencing poverty
Our Values:
- Respect/ Compassion
- Inclusiveness/Diversity
- Collaboration/Connected
- Dependability/Flexibility
About The Role
The Community Fundraiser post is a relatively new addition to the team at PCCS. We started community fundraising towards the start of 2024, and since the start it has been a very productive and rewarding time for us and those involved.
There is a strong synergy between our potential supporters, both individuals and organisations/corporates and our services – as supporting us through donating baby items or volunteering is an ideal pathway to commit to community fundraising events. The link between the two also helps to increase awareness of our services, and the need for funding to support them.
Furthermore, our move to the Gyle Shopping Centre in February 2024 has really boosted our visibility, accessibility and footfall, and is bringing more potential supporters to us. We are excited to be able to offer this post at 16 hours per week to materialise more support to develop our community fundraising activity. The post will be line managed by the Operations Manager and supported by an experienced community fundraiser board member.
Job Description
- Plan and manage a regular calendar of events, from large scale events such as the Kiltwalk, and running events to one off community events and promote to supporters and encourage uptake
- Administer and support
participants through all aspects of their fundraising journey with us:
- Maintaining contact by email & phone with new fundraisers to encourage fundraising
- Meet with major fundraisers
- Sending resources for event participation
- Attend events where we have participants
- Post-event follow up with fundraisers, including donor feedback to improve their journey
- Attend business networking meetings to help increase awareness of opportunities and follow up corporates and future donors interested in supporting PCCS
- Engage volunteers to help run events, like charity cycles and bag packs
- Update social media with stories of fundraisers and fundraising events
- Use Canva to create posters for events. Create events on Facebook.
- Manage records & monitor Just Giving, Just Running and other platforms
- Produce reports for regular board meetings to monitor progress
- Work with other members of the staff team to maximise support for all aspects of PCCS services
Person Specification
Required:
- Strong event management skills - experience in organising and promoting events
- Track record in growing income
- Experience in maintaining and developing fundraising relationships
- Excellent verbal and written communications skills
- Good copywriting, social media skills and IT skills
- Experience in analysing and reporting on performance
- A proactive and positive approach to problem-solving
- Ability to work effectively, both independently and as part of a team
- Flexibility regarding specific hours worked, and attitude to activities undertaken
- A passion to support others experiencing difficulties in their lives
Preferred:
- Experience of developing fundraising campaigns
- Experience of recruiting and training volunteers
- Experience of managing budgets and meeting targets
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