MsMissMrs is recruiting for a positive, super-organised and tech savvy administrator to join our operations
team.
We are passionately a values-driven, living wage, fair work first bunch, so we offer flexible working to fit around
mumming and caring responsibilities and encourage work-life balance.
This is an exciting opportunity to play a role in supporting our daily operations and finances and fostering a
welcoming environment in our spaces for our community of women.
Our ideal candidate will have a background in office, facilities and financial administration and be able to handle
administrative duties accurately and independently, including proficient and up-to-date knowledge of Microsoft
packages and SAGE administration. You’ll be highly organised with excellent communication and numerical skills
and able to balance a range of day-to-day priorities. You’ll take pride in our beautiful project spaces and take
the lead in ensuring they are always clean, presentable and welcoming.
We are a small but mighty team who care passionately about addressing wellbeing inequalities and supporting and
empowering women and girls to thrive. Our culture and values are of utmost importance to us as we strive to be
collaborative, relational and non-judgemental in everything we do. As an integral part of our team, you will
share and embody these values too.
If this sounds like you, we would love to hear from you!
What you’ll be doing day-to day:
Finance
- Payment and issuing of invoices
- Reconciliation of petty cash and credit card spends
- Financial
data entry to SAGE
- PAYE, payroll and pensions administration
- Support accountants with
preparation of quarterly reports
Facilities
- Maintenance of project buildings, equipment and computer systems
- Management of supplier contracts eg.
waste management, cleaning, utilities, IT
- Ensure effective operation of IT systems with external
contractor
- Responsibility for keeping project spaces clean, tidy and presentable
- Preparation of
project spaces for meetings, events and visits
General Admin
- Act as first point of contact for in person, telephone and email enquiries
- Diary management and PA
support to senior management team
- Assist with preparation of reports and presentations
- Assist
with organisation of company events and travel
- Packing and postage of our products for sale
About MsMissMrs:
Since 2014, MsMissMrs has been supporting women to rebuild their lives
after trauma, poverty and adversity and empowering young women and girls through early intervention programmes.
As a community-based enterprise, MsMissMrs forges nurturing relationships with women and girls creating a
supportive environment that promotes self-esteem and grows capabilities. We have 3 project spaces- our Wellbeing
Hub in Maryhill, our community kitchen, Femfoods and our micromanufacturing space, Womanufacture, both in
Possilpark. We also deliver early intervention training to teachers to support girls in secondary school with
self esteem and wellbeing. All of our spaces and programmes have one key ingredient- a culture that enables our
professional team, who bring a wealth of lived experience, wellbeing and community knowledge, to drive our
mission forward.
Person Specification:
Essential outlook, skills and experience
- Self-motivated, proactive and problem-solving
- Desire to be a role model and custodian of our company
values
- Adept at communicating with tact, diplomacy and professionalism
- Organisational,
administration and IT skills
- Aptitude with Microsoft Office 365, with proficiency in
Excel
- Numerical accuracy and attention to detail
- Experience of using Sage accounting
software
- Great interpersonal skills an ability to communicate effectively at all
levels
- Excellent verbal and written literacy skills
- Pre-emptive and proactive working
style
- Commitment to process improvement
- A full UK driver’s license
- Previous experience
in financial administration
- Previous experience in office administrator / business support
role
Desirable skills and experience
- Experience with PAYE, payroll and pensions administration
- Experience working in settings with vulnerable
adults
- Understanding of trauma informed practises
*As a female only project, we are
exempted under the Equality Act 2010 Part 1 Schedule 9