- Advertised from 12th July 2024
- 25 hours per week, ideally over 5 days, actual salary £19,000
Role
LET'S TELL YOU MORE ABOUT WHAT WE'RE LOOKING FOR...
WHAT’S THE JOB?
We are looking for an experienced Finance Administrator to be part of the team at Heriot Watt Student Union.
The main parts of the role are:
- Meticulously recording all financial transactions
- Supporting the handling of income coming in, and invoices being paid
- Contributing to the production of financial reports and management information
- Completing finance related tasks as required
This is an ideal role for someone with previous experience of working in a Finance environment with direct or transferable skills, who enjoys being part of a small team and working collaboratively with colleagues to get things done.
The job is part-time, working 25 hours per week, ideally over 5 days. Flexibility is important depending on what we have going on throughout the year (we are busier during term-times).
The role is primarily office based, but we may be able to consider alternatives for the right candidate.
WHO ARE WE?
We are Heriot-Watt University Student Union, an independent charity that is run for and by students. We’re based at Riccarton and our main goal is to make sure that Heriot-Watt students have THE BEST TIME whilst studying here. We have a bar, café, nightclub and shop, plus we work with Students to make their time at Heriot-Watt the best it can be.
You’ll join a friendly, hardworking and professional team and have a real opportunity to make a difference.
WHAT DO YOU GET?
We’re a charity, so we offer as much as we can…
- You will be paid up to £19,000 per year (this salary has already been pro-rated to reflect the part-time nature of the role), depending on your experience
- 28 days paid holiday per year, increasing by a day for every year you work with us, up to 33 days
- An extra 9 fixed days off per year (we close completely between Christmas and New Year and give you Good Friday and Easter Monday off too)
- Our organisational culture discourages excessive hours being worked each week, and we try to assist our team to manage their time effectively
- We give 25% staff discount in all our outlets (some exceptions apply)
- We offer a company pension
- You’ll work with a range of different people, from our permanent staff to our casual student team
- Plus, you’ll get that warm fuzzy feeling inside that you’re helping the students of HW get even more out of studying on campus
WHAT WOULD AN AVERAGE DAY LOOK LIKE?
- Once you’ve arrived at the office, grabbed a coffee from our café and settled at your desk, you check your inbox for any finance emails that were sent since you were last in.
- You have a couple of requests for figures from colleagues, and as these are quick replies you fire them off.
- The Shop Administrator has queried an invoice received from a supplier, so you look it up on the finance system and let them know the invoice will be paid later that day in the payment run.
- You check the daily cashing up spreadsheets that were sent through from the Retail and Food & Beverage teams and upload them to the finance system to keep everything up to date.
- The company credit card statements have arrived, so you arrange them on the spreadsheet template and send to the card holders for reconciliation
- You will be running the monthly payment run later, so you check for any invoices that have been authorised for payment and scan them into the system, and make sure they are coded correctly.
- It’s been a productive morning already, so you grab a quick coffee break before settling in to do the payment run. While completing it, you have some thoughts about ways that the process could be improved through digitisation, so you jot down your thoughts and book in some time with the CFO to talk through your suggestions.
- It’s almost the end of the working day, but before you go you call the secure document shredding company to book in a collection for next week – you’ve got a few bags of old paperwork that are past the retention period so need destroying.
- You have a last check of your emails and notice our Advice Hub has sent through a hardship payment request for a student – so you make the payment before you go so the student receives the money as soon as possible.
- You’ve finished for the day – you reflect on what you’ve got through and look forward to what tomorrow may bring!
IS THIS JOB FOR YOU?
If you answer yes to these questions, then apply now!
- Do you have experience working within finance in a small dynamic team?
- Do you take pride in your work and work to a high level?
- Are you reliable and enthusiastic?
- Do you care about delivering high standards for colleagues?
- Can you balance professionalism with having a sense of humour?
Are you organised?
If you’re not yet sure and want to have an informal chat about the job please contact Fiona Hall, Chief Financial Officer on F.Hall@hw.ac.uk
Application notes
The closing date for applications is Wednesday, 24th July 2024. If your application is successful, we will invite you to an interview on either 29th / 30th July 2024.
Advice Hub Team Lead
- Full time
- £29,000 – £31,000
- On site: Edinburgh Campus (with some travel to Galashiels campus)
- Closing 8th May 2025
What’s the job?
We are looking for an inspiring and dynamic individual to join our team as the Advice Hub Team Lead. You’ll be at the forefront of supporting students through challenges, leading a passionate team, and driving forward service improvements that have a real impact on students.
The main parts of the role are:
- Lead and Support the Team: Be the driving force behind the Advice Hub team – you’ll be their motivator, coach, and champion. Your goal is to build a positive, innovative, and collaborative environment where the team feels supported and empowered to make a real difference.
- Give Outstanding Student Support: Help students navigate university life by offering clear, compassionate advice on academic, financial, and personal challenges, while proactively leading wellbeing initiatives.
- Driving Service Improvement and Building Connections: You’ll analyse data to spot trends and push for better student support. Plus, you’ll build relationships with university committees, external partners, and other stakeholders to ensure the student voice is always heard loud and clear.
Ideally, we are looking for someone with experience in leading a support team, using data to inform service improvements, and delivering wellbeing initiatives. You should have a positive, proactive attitude and be skilled at motivating others. Strong communication and organisational skills are essential.
This is a full-time role – working 35 hours per week, usually Monday – Friday, 9am – 5pm. You’ll largely be working at our Edinburgh campus, although you will be expected to travel to our campus in Galashiels to support student and run engagement opportunities. Occasional evening and weekend work may be required, for example in Freshers’ Week.
Who are we?
We are Heriot-Watt University Student Union - an independent charity that is run by and for students. While we are a charity we also run trading services (food & drink venues and shop) that aim to make a surplus. We use this surplus to invest in other vital student support services such as advice & support and volunteering.
Ultimately our main goal is to make sure that Heriot-Watt students have THE BEST TIME whilst studying here. Our purpose is clear and simple – to put Students First, Always. We live by five values – we are fun, welcoming, brave, empowering and student focussed.
You’ll join a friendly, hardworking and professional team and have a real opportunity to make a difference to our members – while having some fun along the way. We have a display of staff baby photos in our office, and a gallery of our photocopied faces which we will probably ask you to add to!
What do you get?
You will be paid between £29,000 - £31,000 per year (depending on experience). 28 days holiday plus 9 fixed days (Christmas, New Year, and Easter). Pension available plus you’ll get the rewarding experience of helping students thrive.
Student Engagement Coordinator (Projects and Campaigns)
- Full time
- £25,000 – £28,000
- On site: Edinburgh
- Closing 12th May 2025
What’s the job?
We are looking for a passionate and dynamic individual to join our team and drive forward student projects and campaigns.
The main parts of the role are:
- Supporting Student Engagement and Campaigns: You’ll empower students to lead their own campaigns and initiatives, providing training, guidance, and resources. You’ll also work closely with our Full-Time Officers to deliver impactful campaigns on key student issues, like mental health support or community building.
- Creating a Culture of Student-Led Change: You’ll develop structures, resources, and opportunities that encourage students to take the lead on projects and campaigns, building a culture of collaboration, creativity, and impact.
- Building Connections: You’ll strengthen partnerships between students, societies, university departments, and external organisations, helping to create collaborative networks. You’ll also plan and run engaging workshops and events that build leadership skills and campaign know-how.
Ideally, we are looking for someone with experience in student engagement, community development, or project coordination. You should have a ‘can-do’ attitude, be highly organised, proactive, and comfortable motivating others to take action. Creativity and strategic thinking are a must!
This is a full-time role – working 35 hours per week, usually Monday – Friday, 9am – 5pm. Flexibility is expected as some evening and weekend work may be required, especially around big events or campaign launches.
Who are we?
We are Heriot-Watt University Student Union - an independent charity that is run by and for students. While we are a charity we also run trading services (food & drink venues and shop) that aim to make a surplus. We use this surplus to invest in other vital student support services such as advice & support and volunteering.
Ultimately our main goal is to make sure that Heriot-Watt students have THE BEST TIME whilst studying here. Our purpose is clear and simple – to put Students First, Always. We live by five values – we are fun, welcoming, brave, empowering and student focussed.
You’ll join a friendly, hardworking and professional team and have a real opportunity to make a difference to our members – while having some fun along the way. We have a display of staff baby photos in our office, and a gallery of our photocopied faces which we will probably ask you to add to!
What do you get?
You will be paid between £25,000 - £28,000 per year (depending on experience). 28 days holiday plus 9 fixed days (Christmas, New Year and Easter). Pension available plus you’ll get that warm fuzzy feeling inside that you’re helping the students of HW make the most of their Student Union.
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Top job! Chief Executive
- Full time
- £70,000 – £80,000
- Hybrid: St Andrews, Fife (on site 3 days per week)
- Closing 7th May 2025
We are looking for a Chief Executive with exceptional leadership skills and a proven track record in delivering sustainable change initiatives for The University of St Andrews’ Students’ Association.
Who we are
Every student at St Andrews is automatically a member of The University of St Andrews’ Students’ Association (aka Your Union).
We work to support students through three broad categories: Representation, Activities and Spaces.
We are the central hub for student groups, activities and events, always aiming to make students University experience the best it can be.
Your Union exists to support students through their studies, share opportunities, and help them celebrate their achievements. A lot of what we do is run by students for students, this includes our six elected Sabbatical Officers (due to change to five) who represent students and are the face of Your Union. We are led by The Students’ Association Board.
About the role
We are now at a crucial moment for the Students’ Association, with new funding secured and a clear operational plan in place.
We seek a Chief Executive to lead this next phase of our journey, delivering our goals of improved support, enhanced services, and stronger representation for all our members—ensuring that our work has a lasting impact on the student experience and the wider university community.
Who we are looking for
We are looking for a Chief Executive with exceptional leadership skills and a proven track record in delivering sustainable change initiatives. The ideal candidate should possess emotional intelligence, the ability to collaborate with diverse stakeholders, and the resilience to bring change to fruition.
Additional benefits
The University of St Andrews Students’ Association is committed to promoting diversity and equality for all and welcomes applications from candidates of all backgrounds. We particularly encourage applications from women and people with marginalised gender identities, people with disabilities, and people from the global majority.
Top job! Chief Executive Officer
- Full time
- £53,000 – £60,000
- Hybrid: Edinburgh/Hybrid with some travel around Scotland
- Closing 5th May 2025
About the role:
LEAD Scotland is a national charity that has supported disabled people and carers by providing personalised learning, befriending, advice and information services for more than 45 years. LEAD provides SQA accredited Learning Services, provides a National Disabled Students Helpline and supports Befriending Services as well as involvement in Policy work.
With our current CEO stepping down after 10 years, we are seeking a replacement to guide Lead Scotland into its future.
About you:
We are looking for an enthusiastic, dynamic and person-centered strategic leader who can:
- Engage with senior policy makers, service providers, and organisational leaders across Scotland, working together to improve lifelong, life-wide opportunities for disabled people and unpaid carers seeking to live their best lives.
- Lead an organisation into the next stage of its own growth and development, ensuring that its financial security, asset management and risk appraisal is planned, maintained and enhanced.
- Take overall responsibility for achieving and monitoring performance against targets in all areas of the charity’s activities and ensure an effective internal infrastructure providing transparent reporting to the Team, Board and other stakeholders.
- Work with a strong team in the context of a well-developed person-centred, kind, respectful, and very effective team culture which supports the growth and development of its people.
- Work in a long-established and well-respected adult learning organisation as we head towards a half-century of working with communities across Scotland.
Critically, you will be an expert communicator, have strong leadership skills, be a strategic and forward thinker and have an in-depth understanding of disability issues.
Applications from disabled people:
Lead Scotland is a Living Wage and Disability Confident Employer. Lead Scotland values diversity and the unique contributions our staff, volunteers, and service users bring. We are committed to attracting, developing, and retaining talent from all backgrounds.
Lead has Disability Confident status; therefore, we encourage applications from disabled people. All disabled people meeting the minimum requirements will get a guaranteed interview. Information about our commitment to recruit disabled people is available on our website. If you would like to be considered under this scheme, please indicate this in the online form. This will in no way disadvantage you in the recruitment process. All job application information can be made in alternative formats on request, including braille, large print and audio and people can make applications in alternative formats.
Recruitment paperwork is kept for 6 months before it is destroyed. Please complete our anonymous equal opportunities form to help us ensure we are attracting a broad range of candidates.
37 days annual leave, including public holidays
5% employer pension contribution
Wellbeing & Work-Life Balance: Flexible working
Annual Leave purchase scheme
Continuous Professional Development: Access to learning and development opportunities and support for continuous professional growth
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