Finance Officer
- Part time
- £25,000 – £27,000 pro-rata
- Hybrid/blended working from home / from office, central Edinburgh
- Closing 4th December 2023
- Advertised from 17th November 2023
- Permanent. 21 hours per week
Role
We have a fantastic opportunity for an adaptable, enthusiastic individual in our Finance Officer role.
About the role
Publishing Scotland, a charity and the network, trade and development body for the book publishing industry in Scotland, are seeking to recruit a part-time Finance Officer. We are a small team of 6 people, based in central Edinburgh. The hours are flexible, and remuneration will be based upon skills and experience. Ideally, you should have experience of working with Xero software.
Reporting to – Chief Executive or new Operations role (pending)
Job purpose
The Finance Officer is responsible for the day to day accounting and financial management of the charity. Working with project managers, the Finance Officer is also responsible for preparing management account for the Board of Trustees and the Audit and Risk sub-committee.
Key responsibilities and main tasks
1. STATUTORY FINANCIAL REPORTING FOR AUDIT, IN LINE WITH SORP REGULATIONS
- Preparation of the annual audit file and associated paperwork
- Produce year end reports as required by the auditor
- Prepare the draft year end management accounts
- Reconcile all control accounts
- Run trial balance
2. MANAGEMENT ACCOUNTING
- Helping to prepare annual budgets
- Prepare quarterly management accounts, cash flow statement and balance sheet
- Update fixed assets register
- Post depreciation
- Calculation of provisions and journals for management accounts
3. BOOKKEEPING TASKS
- Maintain the purchase ledger, recording purchase invoices, checking that these have been coded and approved before entry, online bank payments and creating remittance advices
- Monitoring and managing the aged creditors list
- Raising online bank payments payments for non-ledger items as required
- Make payments of all authorised invoices by online bank payments or cheque
- Raise all invoices and requests for payment; chase outstanding invoices
- Resolve all supplier enquiries
- Receive all receipts and ensure payments are appropriately allocated
- Create appropriate book keeping entries, create accruals where necessary
- Processing staff and volunteer expenses in accordance with company procedures
- Monitor the bank accounts via Internet Banking and reconcile the accounts on a monthly basis
- Assisting project managers with forecasting costs for budgets and monitoring their expenditure.
- Regular checking and reconciliation of the main Balance Sheet Control Accounts (PAYE, Pensions, Net Wages, etc.)
- VAT preparation
- Preparing for payroll services
4. MONTHLY PAYROLL TASKS
- Submit payroll information to the Payroll Bureau
- Preparation of Online Bank Payments for salaries
- Preparation of payments to the Inland Revenue and pension companies
- Posting salary journal to the accounts programme
5. OCCASIONAL TASKS
- Undertake other duties which may be required and which are commensurate with the post.
- Assist with the financial aspects of grant applications
About Publishing Scotland
Publishing Scotland provides support, training, funding and advocacy for the book publishing sector in Scotland. As a membership organisation and charity, we act as the voice and network for publishing, to develop and promote the work of companies, organisations and individuals in the industry, and to co-ordinate joint initiatives and partnership.
We recognise the importance of a good balance between work and home life so we do everything we can to accommodate flexible working including working from home, compressed hours, and other arrangements. Please just let us know in your application if these are options you’d like to explore. We also offer a generous holiday allowance of 30 paid days (pro rata) excluding bank holidays, and a wide range of learning and development opportunities.
In addition, we offer a range of staff benefits such as membership of the pension scheme, Death in Service benefit, access to Employee Assistance Programme, and a new technology/cycle scheme.
Application notes
Please send a CV and covering letter to marion.sinclair@publishingscotland.org by 5pm, 4 December.
Shortlisting Date: 7 December 2023
Interview Dates: week beginning 11 December 2023
Useful Information
We particularly welcome applications from sections of the community who are currently underrepresented within our team. Publishing Scotland is committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions to our work and can improve the way we deliver services.
Publishing Scotland, Scott House, 10 Sth St Andrew Street, Edinburgh, EH2 2AZ
Marketing & Communications Manager
- Full time
- £32,000
- Hybrid: Riddle’s Court, Edinburgh / Custom House, Leith (must be in one of the SHBT offices 3 days)
- Closing 13th January 2025
Scottish Historic Buildings Trust is excited to be recruiting for the role of Marketing & Communications Manager. The successful candidate will be responsible and accountable for the development and delivery of individual marketing and communication plans to promote every aspect of Trust activity to raise the profile of the Trust and develop key audiences. The role holder identifies new opportunities to engage with audiences and markets through promotional materials and creative campaigns including marketing across digital platforms, direct marketing, website development and public relations.
About Scottish Historic Buildings Trust
Scottish Historic Buildings Trust is a Charity and Building Preservation Trust with over 40 years’ experience saving derelict and redundant buildings throughout the whole of Scotland. Everyone has driven or walked past a forlorn and unloved historic building at some time. You may have wondered why it isn’t being used or why doesn’t someone do something with it? The answer is often complex and the solutions equally so. It takes a special group of people to identify a way forward and restore these buildings to the benefit of the community. SHBT is a dynamic and innovative charity that does just that and our Marketing & Communications Manager is key to our success.
Diversity
Scottish Historic Buildings Trust values the contribution of all our staff, whatever their background. Our recruitment decisions are based on fair, open processes, with appointment on merit. We welcome applications from everyone.
Further information
For an informal chat about the job, please contact Fiona Lawrence, Operations Manager, by email on fiona@shbt.org.uk
Scottish Historic Buildings Trust is excited to be recruiting for the role of Fundraising Officer. This is a new role which will contribute to our fundraising strategy over the next five years; working to create a new donor database, as well as launch in due course a new supporters’ scheme. Requiring creativity and ambition, we are keen to support the role holder with a training package and mentor, helping us shape the role and achieve realistic fundraising targets. This is an opportunity for someone keen to make a lasting contribution to one of Scotland’s leading heritage organisations.
Reporting to and working closely with the Director, you will contribute towards building our supporter base and developing fundraising income. Working closely with colleagues in Events, Communications and Marketing, you will maximise engagement with donors and voluntary income in support of our work as Scotland’s largest historic buildings preservation trust and our work across the country.
About Scottish Historic Buildings Trust
Scottish Historic Buildings Trust is a Charity and Building Preservation Trust with over 40 years’ experience saving derelict and redundant buildings throughout the whole of Scotland. Everyone has driven or walked past a forlorn and unloved historic building at some time. You may have wondered why it isn’t being used or why doesn’t someone do something with it? The answer is often complex and the solutions equally so. It takes a special group of people to identify a way forward and restore these buildings to the benefit of the community. SHBT is a dynamic and innovative charity that does just that and our Marketing & Communications Manager is key to our success.
Diversity
Scottish Historic Buildings Trust values the contribution of all our staff, whatever their background. Our recruitment decisions are based on fair, open processes, with appointment on merit. We welcome applications from everyone.
Further information
For an informal chat about the job, please contact Fiona Lawrence, Operations Manager, by email on fiona@shbt.org.uk
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Trusts and Foundations Coordinator
- Full time
- £29,888 – £32,602
- Hybrid: Edinburgh
- Closing 6th January 2025
Join our team as the Trusts and Foundations Coordinator, where you'll play a key role in helping to deliver National Galleries of Scotland’s ambition to grow funds raised from grant sources. This is a wonderful opportunity to build on your fundraising skills, while working in a highly supportive Development Team passionate about art.
You will have excellent research and organisational skills, strong written and verbal communication, and be proficient in analysing financial information for persuasive grant submissions.
You’ll be responsible for maintaining the list of prospects, monitoring opportunities and recording approaches and outcomes. You’ll also write proposals and steward relationships with Trusts and Foundations through regular communication, report writing, arranging visits and generally ensuring we meet the conditions of any funding received.
This post is part of a pilot strategy to grow NGS income. This post is initially on a 22-month fixed term contract, with the possibility of extension depending on the income levels achieved during the pilot. This offers an excellent opportunity for a results-driven individual to demonstrate their impact and contribute to shaping the success of this initiative.
Project Manager – Saving the Home of Auld Lang Syne Project
- Full time
- £40,000 – £47,000
- Hybrid: Dumfries & Galloway
- Closing 31st December 2024
Role Summary
The Robert Burns Ellisland Trust (RBET) seeks a highly skilled Project Manager to lead the Saving the Home of Auld Lang Syne project, delivering significant conservation and adaptation works at Ellisland Museum and Farm. The post is supported by The National Lottery Heritage Fund thanks to players of the National Lottery and South of Scotland Enterprise.
Introduction
The Robert Burns Ellisland Trust (RBET) safeguards the 1788 farm designed and built by the poet Robert Burns on the banks of the Nith near Dumfries. The A listed steading is the best preserved of all the poet’s homes, the only one he built, and the place where he wrote a quarter of his musical output, including the international anthem to friendship, Auld Lang Syne. The farmstead sits in 140 acres comprising woodland and fields which were first enclosed by Burns himself. RBET is a membership Scottish Charitable Incorporated Organisation with a volunteer board of Trustees formed in 2020, although the site itself has been held in trust since 1928. It is located six miles north of Dumfries off the A76. It is an accredited museum, with seasonal opening, holding events and group visits off-season, depending on capacity. A small team of volunteers maintain the grounds and riverside walks for free public enjoyment all year.
The Robert Burns Ellisland Trust’s charitable purpose is as follows:
To hold the lands and farm of Ellisland, and such other funds and assets as may from time to time be comprised in the Trust Property, in trust for the following purposes:
(a) the advancement of education
(b) the advancement of the arts, heritage and culture
(c) the promotion of the life and works of Robert Burns
(d) to maintain a museum and collections for the benefit of the public
The Robert Burns Ellisland Trust Mission Statement is as follows:
“Ellisland is the place to fall in love with Burns. We will increase awareness of Ellisland as central to the artistic development of Robert Burns in poetry and romantic song. We will enhance understanding of the site as the best place to see the natural world through the poet’s eyes. We will create a world class visitor experience and a vibrant centre for creative learning to ensure the unique collection, buildings and landscape are accessible to a diverse range of modern audiences.”
Saving the Home of Auld Lang Syne
In September 2024, our trust secured the offer of a development stage grant of up to £489,206 from The National Lottery Heritage Fund for Saving the Home of Auld Lang Syne. In November 2024 we were awarded up to £313,000 from South of Scotland Enterprise towards the project. We expect to receive Permission to Start by January 2025. The development stage of the project is costed at £945,000 while the full cost after delivery and re-opening is £7.4m, which includes start up activity costs.
Saving the Home of Auld Lang Syne intends to bring the spirit of Burns – love, kindness and equality – into the 21st century and widen access to Ellisland with a vibrant programme of events, activities and artist residencies. We will restore the 1788 cottage, creating an immersive visitor experience, and develop a gallery/museum to display the collection, which is at risk in the deteriorating buildings. Our barn will be sensitively adapted as a Centre for Song, so future generations are inspired by Burns’s “sweet poetic ground.” We will increase visitor numbers and develop new income streams to protect the built heritage, collection and outdoor spaces, including woods, paths and fields created by Burns. This will increase economic prosperity in South Scotland and enhance wellbeing with skills training, jobs and volunteering opportunities.
A full brief can be downloaded below.
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