This vacancy has now closed

Finance Officer

  • Part time
  • £25,000 – £27,000 pro-rata
  • Hybrid/blended working from home / from office, central Edinburgh
  • Closing 4th December 2023

  • Advertised from 17th November 2023
  • Permanent. 21 hours per week


We have a fantastic opportunity for an adaptable, enthusiastic individual in our Finance Officer role.

About the role

Publishing Scotland, a charity and the network, trade and development body for the book publishing industry in Scotland, are seeking to recruit a part-time Finance Officer. We are a small team of 6 people, based in central Edinburgh. The hours are flexible, and remuneration will be based upon skills and experience. Ideally, you should have experience of working with Xero software.

Reporting to – Chief Executive or new Operations role (pending)

Job purpose

The Finance Officer is responsible for the day to day accounting and financial management of the charity. Working with project managers, the Finance Officer is also responsible for preparing management account for the Board of Trustees and the Audit and Risk sub-committee.

Key responsibilities and main tasks


  • Preparation of the annual audit file and associated paperwork
  • Produce year end reports as required by the auditor
  • Prepare the draft year end management accounts
  • Reconcile all control accounts
  • Run trial balance


  • Helping to prepare annual budgets
  • Prepare quarterly management accounts, cash flow statement and balance sheet
  • Update fixed assets register
  • Post depreciation
  • Calculation of provisions and journals for management accounts


  • Maintain the purchase ledger, recording purchase invoices, checking that these have been coded and approved before entry, online bank payments and creating remittance advices
  • Monitoring and managing the aged creditors list
  • Raising online bank payments payments for non-ledger items as required
  • Make payments of all authorised invoices by online bank payments or cheque
  • Raise all invoices and requests for payment; chase outstanding invoices
  • Resolve all supplier enquiries
  • Receive all receipts and ensure payments are appropriately allocated
  • Create appropriate book keeping entries, create accruals where necessary
  • Processing staff and volunteer expenses in accordance with company procedures
  • Monitor the bank accounts via Internet Banking and reconcile the accounts on a monthly basis
  • Assisting project managers with forecasting costs for budgets and monitoring their expenditure.
  • Regular checking and reconciliation of the main Balance Sheet Control Accounts (PAYE, Pensions, Net Wages, etc.)
  • VAT preparation
  • Preparing for payroll services


  • Submit payroll information to the Payroll Bureau
  • Preparation of Online Bank Payments for salaries
  • Preparation of payments to the Inland Revenue and pension companies
  • Posting salary journal to the accounts programme


  • Undertake other duties which may be required and which are commensurate with the post.
  • Assist with the financial aspects of grant applications

About Publishing Scotland

Publishing Scotland provides support, training, funding and advocacy for the book publishing sector in Scotland. As a membership organisation and charity, we act as the voice and network for publishing, to develop and promote the work of companies, organisations and individuals in the industry, and to co-ordinate joint initiatives and partnership.

We recognise the importance of a good balance between work and home life so we do everything we can to accommodate flexible working including working from home, compressed hours, and other arrangements. Please just let us know in your application if these are options you’d like to explore. We also offer a generous holiday allowance of 30 paid days (pro rata) excluding bank holidays, and a wide range of learning and development opportunities.

In addition, we offer a range of staff benefits such as membership of the pension scheme, Death in Service benefit, access to Employee Assistance Programme, and a new technology/cycle scheme.

Application notes

Please send a CV and covering letter to by 5pm, 4 December.

Shortlisting Date: 7 December 2023

Interview Dates: week beginning 11 December 2023

Useful Information

We particularly welcome applications from sections of the community who are currently underrepresented within our team. Publishing Scotland is committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions to our work and can improve the way we deliver services.

Publishing Scotland, Scott House, 10 Sth St Andrew Street, Edinburgh, EH2 2AZ