Finance Officer
- Part time
- £25,000 – £27,000 pro-rata
- Hybrid/blended working from home / from office, central Edinburgh
- Closing 4th December 2023
- Advertised from 17th November 2023
- Permanent. 21 hours per week
Role
We have a fantastic opportunity for an adaptable, enthusiastic individual in our Finance Officer role.
About the role
Publishing Scotland, a charity and the network, trade and development body for the book publishing industry in Scotland, are seeking to recruit a part-time Finance Officer. We are a small team of 6 people, based in central Edinburgh. The hours are flexible, and remuneration will be based upon skills and experience. Ideally, you should have experience of working with Xero software.
Reporting to – Chief Executive or new Operations role (pending)
Job purpose
The Finance Officer is responsible for the day to day accounting and financial management of the charity. Working with project managers, the Finance Officer is also responsible for preparing management account for the Board of Trustees and the Audit and Risk sub-committee.
Key responsibilities and main tasks
1. STATUTORY FINANCIAL REPORTING FOR AUDIT, IN LINE WITH SORP REGULATIONS
- Preparation of the annual audit file and associated paperwork
- Produce year end reports as required by the auditor
- Prepare the draft year end management accounts
- Reconcile all control accounts
- Run trial balance
2. MANAGEMENT ACCOUNTING
- Helping to prepare annual budgets
- Prepare quarterly management accounts, cash flow statement and balance sheet
- Update fixed assets register
- Post depreciation
- Calculation of provisions and journals for management accounts
3. BOOKKEEPING TASKS
- Maintain the purchase ledger, recording purchase invoices, checking that these have been coded and approved before entry, online bank payments and creating remittance advices
- Monitoring and managing the aged creditors list
- Raising online bank payments payments for non-ledger items as required
- Make payments of all authorised invoices by online bank payments or cheque
- Raise all invoices and requests for payment; chase outstanding invoices
- Resolve all supplier enquiries
- Receive all receipts and ensure payments are appropriately allocated
- Create appropriate book keeping entries, create accruals where necessary
- Processing staff and volunteer expenses in accordance with company procedures
- Monitor the bank accounts via Internet Banking and reconcile the accounts on a monthly basis
- Assisting project managers with forecasting costs for budgets and monitoring their expenditure.
- Regular checking and reconciliation of the main Balance Sheet Control Accounts (PAYE, Pensions, Net Wages, etc.)
- VAT preparation
- Preparing for payroll services
4. MONTHLY PAYROLL TASKS
- Submit payroll information to the Payroll Bureau
- Preparation of Online Bank Payments for salaries
- Preparation of payments to the Inland Revenue and pension companies
- Posting salary journal to the accounts programme
5. OCCASIONAL TASKS
- Undertake other duties which may be required and which are commensurate with the post.
- Assist with the financial aspects of grant applications
About Publishing Scotland
Publishing Scotland provides support, training, funding and advocacy for the book publishing sector in Scotland. As a membership organisation and charity, we act as the voice and network for publishing, to develop and promote the work of companies, organisations and individuals in the industry, and to co-ordinate joint initiatives and partnership.
We recognise the importance of a good balance between work and home life so we do everything we can to accommodate flexible working including working from home, compressed hours, and other arrangements. Please just let us know in your application if these are options you’d like to explore. We also offer a generous holiday allowance of 30 paid days (pro rata) excluding bank holidays, and a wide range of learning and development opportunities.
In addition, we offer a range of staff benefits such as membership of the pension scheme, Death in Service benefit, access to Employee Assistance Programme, and a new technology/cycle scheme.
Application notes
Please send a CV and covering letter to marion.sinclair@publishingscotland.org by 5pm, 4 December.
Shortlisting Date: 7 December 2023
Interview Dates: week beginning 11 December 2023
Useful Information
We particularly welcome applications from sections of the community who are currently underrepresented within our team. Publishing Scotland is committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions to our work and can improve the way we deliver services.
Publishing Scotland, Scott House, 10 Sth St Andrew Street, Edinburgh, EH2 2AZ
Early Years Operations Administrator
- Full time
- £21,850 – £24,999
- Hybrid: Edinburgh
- Closing 28th July 2024
Scottish Book Trust is a national charity that believes books, reading and writing have the power to change lives. A love of reading inspires creativity, improves employment opportunities, mental health and wellbeing and is one of the most effective ways to help break the poverty cycle. We work towards a Scotland where everyone has an equal opportunity to thrive through literacy.
We are looking for an enthusiastic administrator with excellent communications and organisational skills to join the Early Years team at Scottish Book Trust.
What we offer
• Full time, fixed-term role
• Competitive salary
• Flexible hybrid working between home and our Edinburgh City Centre Office, with great access by train, bus, and tram
• Generous holiday entitlement
• Company Sick Pay
• Pension with additional 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme
Among many other programmes, Scottish Book Trust delivers Bookbug, Scotland’s national early years book gifting programme, which provides a free, high quality, book bag for every baby, toddler, three-year-old and primary 1 child in the country and is funded by Scottish Government.
The Early Years Operations Administrator provides reliable and efficient administration to support the smooth running of the Early Years programme, with a particular focus on operational aspects.
Scotland’s membership organisation and sector support body for the performing arts is seeking to recruit a passionate, skilled and dedicated new staff team, including a Change Programmes Lead.
This is a time of immense challenge, change, renewal, and opportunity. Working with FST, you’ll play a vital role in the future of this essential part of the cultural sector, as we support and champion the performing arts.
The Change Programmes Lead will have relevant experience working in a similar role, for example, as a producer, in project management, creative learning, programme or event management and/or partnership development. They will play a pivotal role in ensuring FST amplifies our impact by developing more innovative and effective ways to drive change for people in the sector, working across four key areas:
- Policies and planning
- Professional and sector development
- Projects
- Partnerships
Scotland’s membership organisation and sector support body for the performing arts is seeking to recruit a passionate, skilled and dedicated new staff team, including a Digital Marketing Co-ordinator.
This is a time of immense challenge, change, renewal, and opportunity. Working with FST, you’ll play a vital role in the future of this essential part of the cultural sector, as we support and champion the performing arts.
The Digital Marketing Co-ordinator will have experience in a marketing or sales environment, or in web development and with a range of digital marketing tools and platforms.
They will co-design, co-ordinate and implement the execution of clear and impactful marketing campaigns across a variety of channels in support of the main areas of FST’s mission: advocacy, connection, and change. The Co-ordinator will work across three key areas:
- Planning, monitoring and evaluation
- Marketing and communications
- Project management
Scotland’s membership organisation and sector support body for the performing arts is seeking to recruit a passionate, skilled and dedicated new staff team, including an Advocacy Lead.
This is a time of immense challenge, change, renewal, and opportunity. Working with FST, you’ll play a vital role in the future of this essential part of the cultural sector, as we support and champion the performing arts.
The Advocacy Lead will have a background in one or more of the following: public affairs, advocacy, public relations, communications, or Government affairs. Working closely with the Chief Executive Officer, they will develop and implement a comprehensive advocacy plan to raise the profile of Scottish theatre, dance, and opera, ensure the needs of the sector are effectively communicated to decision-makers, and drive the progression of the plan to have a demonstrable and positive impact on the sector’s visibility, value, and resources.
They will work across five key areas:
- Research and policy development
- Stakeholder and member engagement
- Advocacy planning and activity
- Strategy development and implementation
- External communications
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