This vacancy has now closed

Administrative assistant

  • Part time
  • £21,563 pro-rata
  • Glasgow
  • Closing 20th August 2023


  • Advertised from 3rd August 2023
  • £13,800 - 24 hours per week

Role

Undertake general reception duties by answering telephone, dealing with general enquiries and welcoming visitors to the office maintain security by following procedures, monitoring in, out book, issuing visitors badges. maintain safe and clean reception area by complying with procedures, rules and regulations.

Full job description

  • assist in establishing and operating all necessary administrative systems, procedures and routines including communication system e.g. mailing systems as needed for efficient operations.
  • assist in establishing, operating (including backing up as necessary) appropriate information storage and retrieval systems (e.g. paper and electronic filing systems) and in particular ensure the keeping of all records and documentation to comply with all routine requirements e.g. data protection act.
  • assist in all aspects of running the radio station including presenting a radio programme
  • undertake other administrative support e.g. photocopy and collating paper as required.
  • help with all administrative aspects of special events e.g. conference, including organizing room bookings, catering, refreshments etc. provide general administrative support to staff and board members
  • observe and comply with Awaz FM policies, procedures, systems and standards contribute to their implementation and development.
  • undertake any other duties which reasonably fall within the scope and level of the post.

Person Specification

  • computer literate with a working knowledge of Microsoft office package.
  • office system and procedures experience of working as a part of team or own initiative.
  • to respond to queries and problem solving.
  • setting up and maintain filing systems.
  • effective listening, verbal and communication skills.
  • excellent interpersonal and customer service skills.

ability to plan, organize and priories work load to meet deadlines.

ability to speak Urdu/Punjabi or Hindi

Application notes

To apply, send a CV and Covering Letter to rizwan.ahmed@awaz.org.uk