This vacancy has now closed

Academic Engagement Coordinator

  • Part time
  • £25,271 pro-rata
  • Glasgow
  • Closing 2nd December 2022

  • Advertised from 16th November 2022
  • 0.8 FTE - 30 hours.
  • 31 days, plus public holidays.


The Glasgow School of Art Students’ Association (GSASA) is a student and creative led student union in Glasgow, offering space, activities, support, advocacy and representation for the students at the Glasgow School of Art. We are a non-profit charity that funds student representation projects, student exhibitions, and societies, as well as events and other programmes dedicated to members’ interests and development. As the students’ representative body, we advocate for student interests and welfare. We try to make everybody feel comfortable and welcome, and have an ongoing and self-critical commitment to accessibility, safe(r) spaces and actively opposing all forms of discrimination.

Glasgow School of Art Students’ Association (GSASA) Academic Engagement Coordinator will manage the support and development of initiatives, projects and programming with respect to learning and teaching, student partnership and the student experience. They will play a key role in supporting Sabbatical Officers (particularly the Student President), SRC members, Class and Lead Reps and societies in developing projects, initiatives and research, and will be the principal coordinator of GSASAs elections.

Enhancing Student Representation

In partnership with the school, we coordinate and develop annual elections and recruitment of reps across the school including Class Reps, Lead Reps and Student representatives on GSA Committees.

Working with the school, to co-ordinate and deliver training to student representatives across the School and develop systems that support their ongoing development.

To co-ordinate and support academic and learning partnership projects initiated by Sabbatical Officers, Lead Reps, Class Reps, the Student Representative Council and the school with the aim of improving the student learning experience at GSA.

Manage and develop the Associations’ annual elections of Sabbatical Officers, working closely with the Board of Trustees and GSA/SA staff.

Work with the Student Engagement Team, support Sabbatical Officers to ensure the Student Representative Council (SRC) runs effectively and efficiently for all students, and ensure that students on SRC Committees feel empowered and supported in their roles.

To assist the school and Sabbatical Officers in academic quality enhancement projects and processes, such as Enhancement Led Institutional Review (ELIR) and Student Partnership projects.

To attend Academic Committees, including Education Committee, Learning and Teaching Group, Student Partnership Group, SSCCs and Boards of Studies, and any other appropriate committees as required.

Working with the Student Engagement Team and the Executive Manager, to design, deliver and evaluate training sessions for Sabbatical Officers, Student Representatives and other student groups such as Societies

Research and Policy Development

Keep abreast of policy developments within the university and student union sector, particularly around Quality Enhancement and Student Partnership, and able to apply this knowledge to the development of policies and reports for the school and Association where required.

Supporting and developing the knowledge of Sabbatical Officers and student representatives in the development of policy and academic improvement projects and supporting them in their presentation and negotiation with decision makers.

Develop knowledge and practice around liberation issues and diversity, equality and inclusion practices as they apply to Higher Education and Creative Practice, and apply this knowledge in Students’ Association’s activities and provision

Support GSA Policy and Procedure development which is relevant to the business of the Association or student body as required.

Supporting Student Initiatives

Work with the Sabbatical Officers and other student groups to use GSASA’s Events programmes as a key means of addressing student feedback - engaging with the membership, student representatives, and societies to inform the development of talks, workshops, and creative activities.

Develop extra-curricular learning events which support students' academic interests, and professional development

Support for the Race, Rights and Sovereignty events programme including supporting the programme curator and GSA exhibitions team to develop events and engage students.

Work closely with fellow Student Engagement Team colleagues and the Executive Manager of the Association to administer the block grant, producing reports and managing budgets for your projects.

Work with the management team to ensure effective health and safety and insurance policies are in place to support student activities in line with agreed policies and procedures, carrying out risk assessment where required.

In collaboration with the Student Engagement Team, Chief Executive and Sabbatical Officers, to support the delivery of key annual events in the Association such as the Freshers Week Programme or Degree Show Celebrations.

Student Support

Manage and be the key point of contact for the Association’s casework and student advocacy work with respect to student going through student facing processes like complaints, disciplinary procedures and academic appeals

Develop and enhance policy and procedure with respect to the Association’s portfolio of casework, training new staff where required

General Duties

Carry out any other appropriate duties which may be considered necessary by line management

Always present the Student Association in a positive and approachable manner.

Fill in for other Student Engagement Team Members and Sabbatical Officers where required and collaborate with all staff and officers on key projects

Key Relationships

Internal: Sabbatical Officers; Student Engagement Team and Chief Executive; Student Representative Council; Student Societies and Student Representatives; GSASA Board of Trustees

External: GSA Staff; Student Support Services; GSA Senior Leadership Group; Student Participation in Quality Scotland (SPARQs); Quality Assurance Agency for Higher Education.

Person Specification


  • Educated to Degree Level
  • Experience of working or studying in a higher or further education setting
  • Experience working in project development and coordination roles
  • Active interest in the Arts and Creative Practice.
  • Knowledge of Equality, Diversity and Inclusion issues, and experience of applying this knowledge to the workplace
  • Ability to work collaboratively and creatively with people
  • Ability to engender trust from colleagues, collaborators and people from a variety of backgrounds


  • Knowledge of Creative Higher Education practice and/or experience working in student representation and engagement
  • Knowledge of student representation issues and students’ associations
  • Experience of providing advocacy or advice to people which is compliant with policies, safeguarding processes and the law

Department: GSA Students’ Association Student Engagement Team

Reporting to: Executive Manager

Application notes

If you believe you fit the bill for the post and want to apply, please complete the appended application form ( CV’s will NOT be accepted ). Upon receipt of your application, a link to our diversity monitoring online form will be sent and which can be anonymously completed (to ensure we have attracted a wide range of great candidates from all backgrounds).

Please send completed applications to our Executive Manager, Mike Kurtyka ( ) by midnight on Friday 2nd of December.

Please use the following format for the subject of your email: Academic Engagement Coordinator - [Your Name]

We also encourage candidates to submit equalities monitoring data and upon receipt of an application for the post, a link to our electronic form will be sent and your responses can be anonymously submitted. We will let you know as soon as possible whether you have been selected for interview by Zoom and the composition of the interview panel.

Interviews are anticipated between the 5-9th December and/or 12-16th December.

Thank you for considering a job at GSA Students’ Association