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Office Manager
- Part time
- £27,995 pro-rata
- Glasgow / Hybrid
- Closing 5th April 2023
- Advertised from 24th March 2023
- 14-21 hours per week, negotiable
- plus 8% employer pension contribution
Role
The Coalition for Racial Equality and Rights works to eliminate racial discrimination and harassment and to promote racial justice across Scotland. We are looking for an outstanding candidate to take overall responsibility for the smooth running of all aspects of our office, finances and operations management.
The successful candidate will have strong literacy and numeracy skills, previous office administrative experience and experience of dealing with finances and budgets. A high level of accuracy and consistent attention to detail is also required. In line with our overall mission, the successful candidate will also have a desire to make a real improvement to racial equality in Scotland.
Application notes
Closing Date: 12.00 noon Wednesday 5th April 2023
To find out more about the role and to apply, please visit our website.
The Organisation
Engender is Scotland’s leading feminist policy and advocacy organisation. We work to dismantle gender inequality and to secure equal access to power, safety, resources and rights for women.
The Role
This role will be responsible for ensuring the smooth running of Engender’s operations and administrative systems.
The role involves working closely with colleagues across the Engender team and the Board, leading on office administration tasks including organising meetings, diary management, facilities co-ordination and other administration tasks as required.
The Candidate
The ideal candidate will be an experienced Administrator, who can provide a comprehensive and efficient administrative and support function to the organisation. We are looking for someone with experience of providing administrative support, a good knowledge of general office procedures and excellent IT and literacy skills. They will also need good interpersonal skills as team working is essential in this role.
Required Skills and Experience
- Proficiency in ITC including Excel, Outlook, SharePoint and the rest of the Microsoft Office suite
- Able to work flexibly as part of a small team
- Excellent planning and administrative skills, including attention to detail
- Effective prioritisation of competing tasks using own initiative
- Administration experience including diary management and meeting preparation
This is a full-time position of 35 hours per week (Engender is currently trialling a 4-day working week. During the trial working hours will be reduced to 30 per week with no impact on salary. The outcome of the trial will determine whether Engender adopts this approach in the longer term.)
Benefits
Competitive salary of £24,808.53
38 days annual leave, including bank holidays
Auto-enrolment into Engender’s pension scheme with 8% employer contribution
Flexible working opportunities and access to services and resources to support you with your wellbeing
Finance and Admin Assistant
- Part time
- £23,650 – £26,875 pro-rata
- Kirkintilloch (On site)
- Closing 30th April 2024
Ceartas is an independent professional advocacy service which works with all people aged 16 and over in East Dunbartonshire. We are currently recruiting for the following positions:
The post holder will provide assistance and support to the Management team in all aspects of finance and administration. They will provide support with internal and external communications.
We have an exciting opportunity for you to join the Moira Anderson Foundation (MAF), a values-based organisation, that supports children and adults of all genders affected by Childhood Sexual Abuse. We are recruiting an Administrator with excellent inter-personal and organisational skills, to join our existing team at our base in Airdrie. A warm nature and previous admin experience are very important for this role. A sound understanding of the third sector would be beneficial.
This fixed term position is for 28 hours per week, and is funded in part by The National Lottery Community Fund. Days and hours to be negotiated, evening work will be required on a weekly basis.
The salary is £21,840 pro rata, per annum. The post will run until 30 June 2026, on-going funding will be sought to maintain it. Induction training will be provided, as well as enhanced employer pension contribution (following 3-month probationary period), death in service scheme and attractive holiday leave benefits.
This is an opportunity to join a first-class team making a real difference to survivors of CSA.
Top job! Head of Ceremonies
- Full time or Part time
- £29,393 – £36,742
- Home based role with travel across Scotland (Remote)
- Closing 30th April 2024
We are seeking a dynamic and experienced individual to join Humanist Society Scotland as our Head of Ceremonies.
This is an exciting and unique opportunity to be involved in far-reaching wedding, funeral and naming services across the entire country. Over one million people in Scotland attend a humanist ceremony every year and this role holder has a unique opportunity to shape how these services are delivered across a wide range of communities the length and breadth of Scotland.
As the Head of Ceremonies, you will play a pivotal role in overseeing all aspects of our ceremonies department, ensuring seamless operations, maintaining high standards, and fostering relationships with both internal and external stakeholders.
We are especially interested in hearing from someone who has experience in strategic development of marketing and promoting services.
As a highly motivated self-directed individual you will manage a network of over 140 celebrants and line manage two support staff. We are seeking someone with considerable people management skills and a strong knowledge of marketing and promotion to direct and ensure delivery of growing the current demand and market share for our services.
In order to avoid conflict of interest and as this role has key management responsibilities in overseeing the delivery of all of our ceremony services this role holder cannot also hold a position as a celebrant. Individuals who are interested in becoming a celebrant can register their interest here instead.
Responsibilities:
• Oversee Day-to-Day Operations:
- Provide guidance and support to the ceremonies support team, including line management of two staff.
- Maintaining strong relationships with key contractors such as our celebrant trainers, emergency out of hours support and celebrant area officers.
• Budget Management:
- Ensure good oversight and planning of related budgets including delegating responsibilities to members of team where appropriate
• Promotional Plan:
- Developing and implementing business plans for sustainable growth, based on sound research and analysis of the competitive markets and future opportunities and then creating and implementing strategies to grow the business.
- Utilise various marketing channels and techniques to reach target audiences effectively.
New Celebrant Recruitment:
- Oversee recruitment and training provision for new celebrants working closely with our trainers.
- Working with our celebrant network to develop meaningful mentoring relationships for new celebrants.
- Ensure feedback from trainees helps further develop and improve our training.
Continuing Professional Development (CPD) Coordination:
- Coordinate ongoing CPD opportunities for celebrants, including organising gatherings and training sessions to enhance their skills and knowledge.
Reviews Oversight:
- Oversee and coordinate professional reviews of ceremonies.
Complaints Management:
- Address and resolve complaints from clients in a timely and professional manner.
Relationships with External Stakeholders:
- Cultivate and maintain strong relationships with external stakeholders, including funeral directors, wedding venues and other relevant partners.
- Collaborate with external partners to expand our celebrant network and reach new audiences.
- Sharing best practices and learning from professional networks of other humanist leaders and groups.
Person Specification:
- Proven experience in a leadership role, preferably within service delivery. This could be in the public, private or third sector.
- Previous professional success in creating a meaningful promotional and marketing strategy to help increase market share.
- Ability to proactively anticipate emerging trends and threats and apply business intelligence to react in response.
- Strong organisational and project management skills, with the ability to multitask and prioritise effectively.
- Sound people management skills including the ability to handle delicate issues such as bereavement, complaints and conflict resolution.
- Strong customer service experience both internal stakeholder facing and external public facing.
- Excellent communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
- Demonstrated proficiency in budget management.
- Independent work ethic with ability to self motivate and direct including ability to work on own initiative and prioritise workload.
- Ability to maintain confidentiality, and an understanding of GDPR principles.
- Has strong experience of ensuring that decisions are data-driven and evidence led.
- Is a committed team player and is used to collaborative working throughout the organisation.
- Good knowledge of humanist principles and practices.
- Professional experience of the wedding or funeral industries would be desirable but not essential.
Join our team and contribute to creating meaningful and memorable ceremonies that celebrate life and humanist values. If you're passionate about making a difference and thrive in a dynamic environment, we want to hear from you!
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