At Capella, we believe in creating meaningful change through tailored support and education. We’re looking for a dedicated Operations Coordinator to play a critical role in maintaining our organisation’s efficiency and excellence.

About the Role:

As an Operations Coordinator, you’ll support a range of functions essential to smooth daily operations, including:

• Administrative Duties: Welcoming contractors, managing inventory, and handling data entry.
• Facilities Management: Overseeing building maintenance, supplies, and environmental compliance.
• IT Support: Assisting with day-to-day technical issues and maintaining business systems.
• Health & Safety: Conducting risk assessments, fire safety checks, and ensuring regulatory compliance.

You’ll also supervise caretakers and cleaners, contributing to a safe, efficient, and positive environment across our sites.

What We’re Looking For:

• Previous experience in an administrative or operations role (desirable).
• Knowledge of Health & Safety protocols, including COSHH and PAT testing.
• Proficiency in IT systems and problem-solving skills for technical issues.
• Strong organisational skills and attention to detail.
• Excellent communication skills and a collaborative attitude.
• Driving ability (preferred).

Our Values:

At Capella, we value tailored support, humour, resilience, integrity, value, and empathy. We seek individuals who live these values every day.

Key Competencies:

• Proactive problem-solving and multitasking.
• Initiative and accountability.
• Adaptability to evolving operational needs.

Why Join Us?

• Be part of a compassionate, values-driven team.
• Engage in meaningful work that improves lives.
• Access training and development opportunities in a supportive environment.

Apply Today and help us make a difference!

Job Purpose:

As part of a multi-agency team, the post holder will provide support to adults with a learning disability and complex health needs within a supported employment setting.

Main Duties and Responsibilities:

• Provide individualised support to clients working within the services
• Plan order of daily activities
• Assist in organisation clients’ workload
• Closely observe and report upon relevant aspects of individual clients’ mental health, behaviour or other issues
• Assist clients with aspects of physical care as required in accordance with the work carried out within the factory unit
• Maintain clients’ privacy and dignity at all times
• Understand and abide by a code of confidentiality in accordance with company policy
• Participate in team meetings sharing information as requested
• Assist in the delivery of cleaning tasks within the factory unit as and when required in order to maintain good housekeeping
• Work within company policies and procedures to ensure maintenance of safe working practices for clients and colleagues; particularly with regard to Health & Safety legislation and Risk Assessment management
• Adhere to company policies and procedures for the use of supplies and equipments, in order to promote the effective and efficient use of resources
• Participate in staff appraisal in accordance with company policy to maintain skills and develop personal growth through training and education
• Contribute to service development

Greyfriars Charteris Centre is a centre for community operating as a social enterprise, that hires out halls, offices, meeting rooms and desk space to individuals, organisations and community groups for anything and everything including weddings, conferences, ceilidhs, meetings, cultural events, concerts and more. Since the redevelopment of the Centre, completed in 2022, we have become busier and busier with bookings in our various spaces at all hours of the day, seven days a week.

We are looking to expand our small team with the recruitment of a Cleaning and maintenance operative to keep the building looking its best despite heavy footfall through cleaning and some light maintenance tasks. The post holder will also assist with daytime bookings, which involves setup, welcoming and assisting groups, and clearing up.

The role will mainly be weekday daytimes with hours falling between 8:00 am and 5:00 pm with the contracted hours being 35 hours per week, however, there will be the opportunity to take on additional shifts at evenings/weekends if desired. Some flexibility will be required for occasional early morning starts.

There will be some lone working but generally the post holder will work alongside the core staff team.

This is a senior post within The Scottish Civic Trust reporting to the Director.

Main purpose:

To oversee the day-to-day running of finance function with responsibility for all aspects of management accounting (including all necessary reconciliations), cash management, budgeting and forecasting, and administration of all payroll matters.

The post will provide support to the Director on finance matters ensuring that information and advice is available to support strategic decision making.

The Finance Manager will also be expected to contribute, and sometimes lead on, relationships with tenants within The Tobacco Merchant’s House and premises management.

Management of the Administration Officer is also a key aspect of this role.

Would you like to join us during a period of transformational change? Join us in transforming our Hospice! We need your property and facilities expertise to help improve our building.

About us

The Ayrshire Hospice is finishing our “once in a lifetime” Capital Build project, which will ensure that we are prepared to meet the needs of our community to provide palliative and end of life care for future generations. Everything we do is about making today matter and our patients and family's voices are at the heart of all we do.

Upon the much-anticipated move back “home”, we are looking for someone to help support the smooth running of this exceptional and technical building as well as our entire estate. You will be expected to liaise with all departments across our organisation to anticipate any challenges and opportunities. Problem solving is key to this role, with our support, you’ll be well versed in the inner workings of the building, correcting commons faults, or being able to escalate to the appropriate team members.

About the Role

Reporting to the Head of Facilities and Property Management, you will support the day to day smooth running of our Hospice buildings.

Through regular checks you’ll ensure that all fire, health & safety, and security requirements are maintained, always to the highest standards. Actively following, and exhibiting our values of being kind and compassionate, honest and inclusive at each and every interaction with our patients, families, staff, volunteers and visitors.

We will ask you to take huge pride in providing information on all aspects of the building, with expert guidance and in a manner appropriate to each individual. You will be a natural ‘organiser’, you thrive supporting others and you are adept at managing a variety of sometimes conflicting priorities. Your attitude and approach are always fresh; no matter how many times an issue has been presented to you, you will ensure first class customer service.

About You

You are passionate about facilities management and delivering a great service, showing flair and the natural ability to project a positive and friendly image. You are highly motivated and possess an immense sense of pride in your work; you're enthusiastic about delivering high-quality work in line with various regulatory standards. You have a positive “can do” attitude to solving problems in a professional and courteous manner

A strong team player with great communication skills and you are well organised and punctual with an eagle eye for detail.

You want to be part of a team that works hard, supports each other and where our values are at the heart of all we do making a difference to the environment for our patients and their families and our staff and volunteers.

Job Summary

The Ayrshire Hospice is ambitiously developing its main site, and this development will support major organisational change, modernising service delivery for the benefit of staff, patients, carers and the public.

To enable us to be a modern, inclusive employer - the environment in which our staff work is fundamental to our success, providing effective space to deliver services and good working conditions, ensuring staff are safe, can work effortlessly and effectively

The Ayrshire Hospice is therefore seeking an individual to fill the position of Technical Support Supervisor, who, working with the Head of Facilities and Property Management and the facilities team, will enable this to happen.

The Technical Support Supervisor will report directly to the Head of Facilities & Property Management and will assist in the delivery of a responsive and effective facilities management service.

The individual will have a good knowledge of facilities management, preferably in a health care setting, and will have experience of conducting general repairs. They will also have the skills necessary to diagnose and co-ordinate the corrective actions required on all aspects of; mechanical, electrical, plumbing, and HVAC (heating, ventilation and air conditioning) systems to ensure optimal operating results.

The successful candidate will support the planning and implementation of the organisation’s policies and procedures, including the day-to-day operations of the facilities portfolio. The successful candidates will manage facilities staff duties, liaising with contractors, hospice staff and volunteers, ensuring that health and safety policies and procedures are followed.

As a member of the Hospice team, you will be working in a clinical end of life care environment always putting the patients' needs first, despite conflicting priorities.

The Ayrshire Hospice is a values-based organisation, and the values of kindness, compassion, honesty and inclusiveness underpin the work undertaken by all staff and volunteers. The Technical Support Supervisor must demonstrate alignment with our values and a focus on the delivery of excellent services for patients and families.