Job Summary

The Office Admin Manager post will be to work closely with Service Manger by providing support for the effective operation of our Charity, (Deaf Services Lanarkshire).

We deliver community services, including professional interpreting, training and translation services. This role oversees administrative systems, supports staff and volunteers, coordinates interpreting and training services and social activities and helps ensure the organisation operates efficiently, ethically, and in line with its charitable mission.

Due to the communication need of the Charity Hybrid working is not an option .

The Office Admin Manager will report to the Service Manager in the first instance, thereafter the Board of Trustees.

Key Responsibilities

Office & Administrative Operations

• Manage day-to-day office operations for the charity
• Maintain administrative procedures, records, and filing systems
• Handle incoming calls, emails, and general inquiries
• Support leadership with scheduling, correspondence, and reporting
• Ensure smooth communication across teams, interpreters, and volunteers

Interpreting Service Co-ordination

• Assist with scheduling interpreters for community, medical, legal, and social service assignments
• Maintain interpreter and volunteer interpreter databases
• Communicate assignments, policies, and updates clearly and promptly
• Track completed assignments for reporting, billing, or grant purposes

Client, Community & Stakeholder Support

• Act as a point of contact for service users, partner organisations, and funders
• Coordinate service documentation and confirmations
• Support service quality, accessibility, and community engagement goals
• Support Service Managerat Public Community Events promoting the Charity

Financial & Grant Support

• Assist with invoicing, expense tracking, and bookkeeping using the Xero System
• Assist Service Manager – with budgets and project proposals and management.
• Support donation records and administrative grant documentation
• Manage office supplies and service-related resources

Compliance, Safeguarding & Confidentiality

• Support Service Managerto ensure compliance with charity regulations, contracts, and ethical standards
• Maintain confidentiality of service users, interpreters, and staff
• Support Service Managerto ensure safeguarding, data protection, and audit requirements

Employee Support and Management

• Supervision of Volunteers
• Support Service Mangerto prepare for 6-weekly staff meetings/updates
• Support Service Managerto identify any Issues and review staff training
• Support Service Managerand QS Co-Ordinator in terms of Service Delivery and planning.
• Support Service Managerto ensure adherence to HR and Health and Safety policies and procedures, as well as sickness and absence management and ensure 6monthly/annual updates are completed.

Essential Skills & Qualifications Required

• Experience in office management, non-profit administration, or a similar role
• Strong organisational, time-management, and multitasking skills
• Excellent communication and interpersonal abilities
• High level of discretion and professionalism
• Proficiency in office software and database systems and has experience of digital accounting systems (Xero) or equivalent
• Qualified to Higher level in English (SCQF Level 6) or equivalent

Desired Qualifications

• Familiarity with interpreting or language services
• Knowledge of grant reporting or funder requirements
• Qualified to BSL Level 3 or above or from the D/deaf Community
• Experience working with diverse communities

We have a fantastic opportunity to join the Trauma Support Team with Health in Mind. Health in Mind is a leader within Scotland offering support for survivors of childhood abuse trauma. Our Trauma Support Services support survivors of abuse in a variety of ways to support people to live the life they want to live. Our approach is values based and works alongside people, drawing on their personal strengths.

We are seeking an experienced support and development worker to provide emotional and practical support to people who are adult survivors of childhood trauma, such as physical, emotional, sexual or neglect.

The successful applicant will work with people on an individual and group basis with both practical and emotional support, within our Short-Term Trauma Support Service. You will support people with the impact of their trauma, to improve their mental health and wellbeing, and to develop coping strategies.

If you have two years of experience of supporting people who have experiences of trauma to improve their mental health and wellbeing, we’d love to hear from you!

Would you like to help people build confidence, develop skills, and have greater choice and control over their lives? Join LCiL and be part of a team making a real difference every day.

We are currently recruiting a full-time Peer Support and Learning Facilitator to join our dedicated and supportive team. If you are passionate about empowering disabled people and carers and believe in the value of peer support, this is an exciting opportunity to make a meaningful impact.

At LCiL, we are a user-led organisation committed to supporting disabled people to live independently in the community of their choice. Everything we do is rooted in inclusion, equality, respect, and collaboration, with people at the centre of our services.

This is a rewarding opportunity to support disabled people, individuals with long-term conditions, and carers to increase confidence, develop skills, strengthen social connections, and gain greater independence through peer support and learning activities.

We are looking for candidates who can demonstrate:

• Experience of organising and facilitating groups, workshops, learning activities, or community events

• Strong communication and interpersonal skills, with the ability to engage positively with a diverse range of people

• Experience of working in a person-centred, outcome-focused role supporting individuals or communities

• The ability to build effective relationships with service users, volunteers, partner organisations, and stakeholders

• Strong organisational skills and the ability to manage a varied workload

• A commitment to equality, inclusion, independent living, and the Social Model of Disability

You will help design and deliver peer support groups, workshops, training sessions, and one-to-one support opportunities. You will also work alongside volunteers, peer facilitators, and community ambassadors, supporting people to use their lived experience to help others and contribute to programme development.

Following induction and initial training in our Edinburgh office, you will work flexibly across office, online, and community settings, helping deliver a blended programme of support and learning opportunities throughout Edinburgh and the Lothians.

Why Join LCIL?

We offer a supportive and flexible working environment, including:

• Flexible and hybrid working patterns

• 25 days annual leave + 10 public holidays

• Generous employer pension contribution

• Opportunities for personal and professional development

We want you to feel confident and prepared. That is why all shortlisted candidates will receive interview questions in advance.

We value thoughtful, considered responses and are keen to hear about the full range of skills and experience you can bring. This is your opportunity to demonstrate how you can contribute to a service that empowers people and strengthens communities.

• PVG membership is required for successful applicants

• We welcome questions about the recruitment process - contact Caitlin McPherson at HR@lothiancil.org.uk

Partners in Advocacy has established itself as one of Scotland's leading providers of independent advocacy, delivering exceptional advocacy services since 1998.

We are thrilled to present a wonderful opportunity for a new board member with an interest in independent advocacy.

This role is home-based and open to applicants across Scotland who can travel to attend a small number of in-person board meetings throughout the year.

We are seeking a Trustee who will have good interpersonal and communication skills, a commitment to working as a team, an understanding of and commitment to our charity’s work, a broader knowledge of trends across the third-sector and the application of those to strategic work.

Partners in Advocacy welcomes applications from people with a disability, those with a minority ethnic background, and the LGBTQ+ community.

Do you have a passion for helping people?

Do you have excellent communication and customer service skills?

Do you want to work for one of the best employability providers in Scotland?

Would you like to help someone with barriers to work find their dream job?

Then come and work for Enable Works.

Your role, as an Employment Coordinator is to provide support to people who have barriers to work to make progress towards and achieve well paid, sustainable employment.

Enable Works are the leading specialist provider of employability services for people who have barriers to work. We believe that every person in Scotland has the right to work in a job that is high quality and well paid.

Enable Works supports over 15,000 people every year across 30 Local Authorities to learn skills for work.

We partner with thousands of employers to create inclusive cultures and improve the diversity of Scotland's workforce.

We are incredibly proud of our smart, capable, and motivated colleagues across Scotland and following a period of significant growth we are looking to grow our team.

We offer a generous salary, excellent benefits, and opportunities to develop and grow in your role.

We offer flexible working practices that promote a strong work/life balance so that when you are at work you can be the best version of you.

Values are more important to us than qualifications or experience, so if you don’t think you meet every requirement that’s ok, we still want to hear from you.

Please make sure you include a detailed personal statement in the ‘More about you’ section of the application to tell us how you are suited to the post.

For further information please see our full job pack.

About You

• We really need you to have these
• The drive, energy and commitment to support people to obtain high quality, well paid jobs
• Ability to manage your own workload and prioritise as needed
• Confident communicator
• Strong attention to detail
• Professional presentation and personality
• Some knowledge of the local community
• Ability to work with people at any age who have challenging barriers to employment
• IT literacy
• Comfortable working towards targets
• A natural, professional relationship builder
• A full driving licence

Why?

Our vision is that every person in Scotland is able to access the support they need to find a high quality job that pays them well and your drive and commitment to this job will help them get there. You will recognise each clients individual skills and aspirations and work with them to find a job that they love.

Our culture is autonomous so that means we trust you to make the right decisions for your clients, therefore you need to manage your work load well and be accountable for your time. Attention to detail is important as it means you can work accurately and follow instructions.

About Us

At Enable we believe in developing all our staff and we provide an extensive learning programme together with in-house career development opportunities.

We also have an excellent range of staff benefits on offer including but not limited to:

• Health cash plans providing a wide range of health benefits to help people cover the cost of their everyday health care.
• Employee Assistance Programme
• Cycle to Work Scheme
• Season Ticket Loans
• Blue Light Card

Starting a career with Enable is the first step towards making a real difference in our award-winning charity’s mission to help create an equal society for every person who has a learning disability.

Enable is an equal opportunities employer and our recruitment, selection and assessment process is based entirely on values, skills and competencies required of the specific roles.

The cost of PVG is paid upfront by the organisation and deducted from your wage if successfully appointed.

About Us

EARS Independent Advocacy Service (SCIO) is recruiting for a Service Manager to lead an experienced team of independent advocates delivering services across the Edinburgh and Lothians area. Reporting to the Board of Trustees, the Service Manager is responsible for service delivery, business and people management and ensuring the organisation remains compliant, effective and impactful.

EARS Independent Advocacy Service is a Scottish Charitable Incorporated Organisation (SCIO) which exists to provide free independent advocacy support that enables individuals to engage with and navigate systems and services in ways that ensure their human rights are upheld and that their views, needs and wishes are shared and included in processes and decisions which affect them. Please note that some knowledge or experience of independent advocacy in any context would be beneficial,but is not essential for this role.

About You

You will be a demonstrably effective and compassionate leader and manager with experience of service delivery in care, support or community settings and have an understanding of the third sector landscape. You will have experience of securing funding through successful grant applications or tender bids and of reporting to funders on activity delivered and outcomes and impact achieved. You will be comfortable engaging with a range of stakeholders, skilled in relationship building and positive conflict resolution. You will have experience of effectively setting and managing budgets and operational finances and of producing clear and robust financial reports.

For more information, please find the full Service Manager Job Description and Person Specification below.

Equality and Diversity

EARS Independent Advocacy Service demonstrates its commitment to equality, diversity and inclusion throughout all organisational activity and recruitment, and actively encourages applications from individuals from under-represented and equalities groups and communities.

Who we are

Alzheimer Scotland is Scotland’s national dementia charity. Our aim is to make sure nobody faces dementia alone. We provide support and information to people with dementia, their carers and families, we campaign for the rights of people with dementia and fund vital dementia research.

What you’ll do

You will be responsible for supporting people living with dementia to achieve good outcomes using a range of therapeutic interventions, resources and activities as appropriate. Working as part of the Registered and Commissioned Services/Community Connections team you will have responsibility for ensuring that services are of the highest quality and meet Alzheimer Scotland’s vision for unique therapeutic, highly person-centred support.

You will work with the wider team and Day Services Manager to ensure safe practice and delivery of high-quality, person-centred, therapeutic Registered and Commissioned Services/Community Connections, ensuring practice complies with Alzheimer Scotland’s policies. You will contribute to evidencing, reviewing and continually improving the quality of the services and will participate in internal audit and Care Inspectorate inspections.

You may operate within a building-based Day Care or as part of a Community Connection team delivering Community Groups and Outreach services across an allocated area. At times, this will involve working without supervision in the absence of the Day Services Manager.

You will work with the wider team to evidence that services meet Alzheimer Scotland’s Quality Guarantees, Scotland’s Health and Social Care standards and other quality frameworks including those of the Care Inspectorate where relevant. This includes ensuring that the activities and support offered meet the identified personal outcomes of those attending the services.

What you’ll have

The successful candidate will have a good understanding and/or experience of working with or supporting people living with dementia and their families. This will include an understanding of the benefit of high quality, evidence based therapeutic activity, ongoing evaluation, quality assurance and continuous improvement.

Knowledge and understanding of the Health and Social Care Standards and SSSC codes of practice and the Care Inspectorate and their role in registered services.

Understanding and knowledge of dementia, mild cognitive impairment and Brain Health and experience of working with or supporting people living with dementia and their families.

The successful candidate will have a recognised professional qualification in health, social work or related field, to SCQF Level 6 (SVQ 2)

This post requires a full driving licence and access to a car.

About Us

Borders Carers Centre is dedicated to improving outcomes for unpaid carers across the Scottish Borders. We provide a range of services to help carers achieve positive personal outcomes and maintain their wellbeing.

We offer advice, information and support, which includes assessing carer needs and producing carers support plans, benefits support, grants & funding, short breaks and peer support groups. We also offer a counselling service, hospital services and a programme of events and activities.

The Role

We’re looking for an experienced and motivated Operations Manager to lead our Carer Liaison Team and ensure the Centre operates efficiently and effectively. You’ll play a key role in supporting staff, overseeing service delivery, and contributing to the strategic development of the organisation.

This is a new role within the organisation and is a rewarding opportunity to make a real difference in the lives of carers while shaping the future of a respected local charity.

Key Responsibilities

• Line manage, support, and develop the Carer Liaison Team through supervision, mentoring, and reflective practice.
• Ensure high-quality support for carers that promotes independence and wellbeing.
• Oversee operational communications, events, and deputise for the Chief Officer when required.
• Contribute to organisational planning, monitoring, and reporting.
• Promote collaborative working across the team and with external partners.

About You

You’ll be a confident leader with strong interpersonal skills and a passion for supporting carers. You should have:

• Proven experience in team management and service delivery.
• Excellent organisational and communication skills.
• A proactive, solution-focused approach.
• A full driving licence and access to a reliable vehicle (travel across the Borders required).

CashBack Connections supports young people from across North and South Lanarkshire aged 10-16, who are at risk of involvement in antisocial behaviour and/ or offending. We will be providing 5 groups based in different locations across North and South Lanarkshire and where required will offer additional 1-1 support for the young people.

The Groups aim to encourage and empower young people to identify positive pathways of their choosing by providing activities that focus on both social and practical life skills, including:

• Creative workshops: arts, crafts, music, and drama that allow participants to express themselves creatively and build confidence.
• Life skills workshops: age-appropriate activities that foster self-sufficiency and resilience.
• Physical activities: to promote wellbeing and improve physical health.
• Community outings: activities chosen to enhance social skills and provide experiences that may otherwise be inaccessible.

The Group Facilitators will help co-design the calendar of activities in collaboration with the young people to ensure their ideas and voices are the focus and drive for each session. You will be a positive role model supporting the children and young people to actively engage with the activity, feel safe and respected and build meaningful peer relationships. As a result we are aspiring to reduce the risk of antisocial behaviour/offending and help the young people to realise their full potential.

You will have a supportive team of volunteers that will look to you for support and guidance. You will work collaboratively with the Project Coordinators to ensure all activities are risk assessed and children and young people at risk are supported in line with our Child Protection and Safeguarding polices, creating individualised, robust support plans.

We are looking for people who are enthusiastic, empathetic and inspiring to join our team and lived experience is desired.

Community Volunteers Enabling You | Registered Charity No: SCO20754

Breakdown of Hours

− 2 hours for group delivery to around 10 young people.

− 1 hour to assist with pick up and drop offs for the young people to remove barriers for attending the group.

− 2 hours dedicated to recording notes and session reports, planning and preparing for the weekly groups and any other task that the Project Coordinator may need assistance with.

If a candidate is interested in running 2 groups at a 10 hour contract, please highlight this in the application.

What we offer

We offer a rewarding role with the opportunity to develop your skills and future career in an enriching environment with the following benefits:

• 6% employer pension contribution
• 22 days A/L (rising to up to 27 days) and 10 public holidays (pro-rata).
• One special leave day to celebrate your birthday
• Flexible working
• Reimbursement of travel expenses.
• HSF Health plan (including dental, optical, physio claim back, personal accident coverage, GP, mental health counselling, legal support, and discounts for gym, cinema, and shopping)
• Quarterly staff wellbeing activities
• Access to ScotWest Credit Union (loans, mortgages, and savings accounts)
• Access to learning and development opportunities

Prospects Across Scotland prospectsacrossscotland.org.uk is a small Christian charity (SC048143) established in 2018, with a big heart for supporting full inclusion of adults with learning disabilities and autism in all aspects of church life. We are looking for someone to help build our fundraising so we can continue to spread this important work throughout Scotland.

You will have a track record of success in applying for general and restricted grant funds, and will be able to supply referees. It would be important to have an understanding of our ethos and the focus of the charity specifically on inclusion in church life and for spiritual needs as this impacts the type of trusts you could apply to for funding. You will find our website useful to get an understanding of what we do.

The job involves working from home and reporting regularly to trustees, and may suit someone retired or working part time. Familiarity with Charity Suite and Xero would be helpful.

We currently have one part-time employee.

Please contact Linda Sharp (Chair) lindasharp01@aol.com for more details.