All or Nothing is seeking an experienced administrator to support the smooth running of the organisation and its programmes.

This role offers an exciting opportunity for a proactive administrator to contribute to the company’s success and development and make a real impact in a small arts charity with big ambitions.

We’re looking for someone that has strong organisation skills and an eye for detail, someone that can confidently take on responsibility for administrative tasks across company operations and project delivery. The role will include leading on administrating our classes, as well as refining and developing processes and systems to help the company in this new chapter as a multi-year funded organisation.

Salary: £21,279.60 (0.8 FTE of £25,700)

Hours: 0.8 FTE, equivalent to 4 days/30 hours per week

Location: Edinburgh, happy to discuss flexible working and hybrid options

Permanent role

About You

You’ll have at least 2 years’ experience of working in an administrative or operations role, with experience implementing and/or developing administrative processes or systems. You enjoy organisation and planning, bringing a variety of tasks together to oversee processes that ensure things happen efficiently and on time. You’ll be confident with data handling and using spreadsheets and have excellent written and verbal communication skills. Importantly, you can work proactively and collaboratively in a small team and also have the ability to work independently to manage workload and priorities. You’ll have an understanding and commitment to the principles of equality, diversity and inclusion and be excited about joining a small arts organisation to help us develop and thrive.

About Us

All or Nothing Aerial Dance Theatre is a performance company and charity based in Edinburgh. Our work crosses the boundaries between the floor, the air and the space in between, merging aerial skills with dance theatre and contemporary circus. We have been creating exhilarating performances, enriching participation and pioneering the development of aerial arts in Scotland since 2006.

With performances ranging from small-scale theatre to large-scale outdoor spectacle, we tour extensively across Scotland and beyond, creating our own theatrical works as well as developing aerial elements for events.

Participation is vital to the company’s work; we believe that aerial is for everyone, developing and facilitating all kinds of opportunities for this to happen. All or Nothing constantly challenges assumptions of who can do aerial, opening up the artform to as many people as possible, developing audiences and participants, and collaborating with a wide variety of partners through our weekly recreational classes and community projects.

We are now entering the next phase of company development, having recently secured long-term core funding through Creative Scotland’s multi-year funding. We have an exciting few years ahead, developing and growing our creative work and our audiences and participants, and creating opportunities for aerial artists in Scotland including establishing Scotland’s first aerial performance ensemble. The Admin Officer will join the organisation at an exciting time and will have the opportunity to take ownership of, and propose developments and improvements to, our company systems and processes.

Midlothian Community Action (MCA) is looking for a motivated and enthusiastic intern to provide short term support to our project workers. This role is ideal for someone interested in communications, community development, or the third sector. You will help deliver project communications, promote volunteering across Midlothian, and support a range of administrative tasks that keep our organisation running smoothly.

As an intern, you will also have access to free training and job coaching opportunities to support your development.

About Us

Midlothian Community Action (MCA) is the Third Sector Interface (TSI) for Midlothian. We provide support, guidance, and representation for charities, community groups, social enterprises, and volunteers. As the TSI, we act as the central point of contact between the third sector and the Scottish Government, and we work to strengthen and champion local voluntary action.

There is a TSI in every Scottish local authority area. While core funding comes from the Scottish Government, we work with a wide range of partners and funders to support the vibrant third sector in Midlothian.

Key Responsibilities

Project & Communications Support

• Assist in promoting MCA’s internal projects through targeted communications.
• Support the promotion of events, forums, training sessions, and sector-wide initiatives.
• Research and produce case studies demonstrating the impact of volunteering.
• Create content for social media and contribute to marketing campaigns.
• Amplify the voice and representation of the third sector in Midlothian.
• Deliver occasional presentations or talks to encourage volunteering.
• Work collaboratively with third sector staff and volunteers, including attending forums, summits, and supporting with presentations and minute taking.
• Attend team meetings and develop a strong understanding of the wider role of the TSI.

Administrative Support

• Provide general office support, including reception and phone cover when required.
• Input data into the volunteering database.
• Carry out additional tasks as directed by the Line Manager.

This new role would suit someone with administration and finance experience who is naturally very well-organised, able to build strong relationships, enjoys working with lots of partners, and is committed to climate action and justice.The successful applicant will also have an eye for detail and be able to quickly respond to new opportunities and challenges.

You’ll be part of the small SCCS secretariat team that provides support to our diverse members, so you’ll need to be a great communicator, enthusiastic, proactive and willing to be flexible when things change.

Being right at the heart of what we do, you’ll understand how a small charity functions and the importance of strong administrative and financial processes as a backbone to success. You’ll help provide the glue that holds a diverse coalition together, enabling it to be greater than the sum of its parts.

From taking minutes at meetings with MSPs, helping deliver our campaigns to making sure invoices are paid on time - this is a varied and rewarding role and we are looking for someone keen to be a key part of the Scottish climate movement and get stuck into everything it involves!

About SCCS

Stop Climate Chaos Scotland (SCCS) is Scotland’s climate coalition, bringing together over 70 civil society organisations campaigning together on climate change.

Our membership is diverse and includes national and community organisations working on:

• Climate justice
• Environment and nature
• Gender and social justice
• Faith and belief
• International development
• Worker and human rights
• Health and inequality

Together, we represent hundreds of thousands of people across Scotland and stand in solidarity with communities most affected by climate impacts around the world. We collaborate with our members to build strong public support for faster climate action. We use this support to influence decision-makers to put in place fair, effective policies to reduce emissions and benefits for everyone.

Key tasks

• Lead on all aspects of charity administration, relating to membership, governance, finance and events and campaigns.
• Manage various day-to-day financial processes, for example raising invoices, reconciling bank statements, and preparing financial reports (currently, financial software Xero is used)
• Act as the main point of contact for SCCS, including for current and new member enquiries, and maintain coalition membership records and databases
• Organise, attend and take minutes for internal and external meetings
• Provide campaign support, such as preparing resources, organising events and drafting newsletters
• Update the SCCS website and post content on social media channels
• Other tasks as required, working closely with the Coalition Manager and board

Person specification

Knowledge, experience and skills

Essential

• At least 1 year of experience in an administrative role
• At least 1 year of experience managing day-to-day financial processes, ideally for a charity
• Experience organising and producing materials for meetings and events, including taking minutes
• Ability to work collaboratively with multiple partners and build and maintain strong relationships
• Excellent written and verbal communication skills
• Excellent IT skills
• Able to work flexibly and identify and act on opportunities for improving processes and ways of working
• A positive approach and the ability to be systematic and solve problems
• Able to prioritise and organise a busy workload
• Demonstrable commitment to action on climate change and climate justice

Desirable

• Experience of supporting charity boards
• Knowledge of civil society and political structures and processes in Scotland
• Awareness of charity legal processes and reporting procedures
• Experience of posting website and social media content

Qualifications

No specific qualifications are required for the role: the knowledge, skills and experience of the successful candidate will be more important than formal academic qualifications.

Terms and conditions

• Salary: £27,000 pro rata, so £16,200 for 3 days a week
• Hours: 3 days a week (21 hours), which can be spread across 4 or 5 days. The post holder may need to work the occasional evening or weekend, for which time off in lieu will be granted. Overtime will not be paid.
• Location: Primarily from home, with occasional office working in central Edinburgh. Other travel may be required to meetings, most often in the central belt, but occasionally in other parts of Scotland or the UK (for which travel expenses will be paid).
• Line manager: Stop Climate Chaos Scotland Coalition Manager
• Holiday: 28 days annual leave plus 11 days statutory holidays (pro rata).
• Pension: Stop Climate Chaos Scotland operates a pension plan with NEST and our pension benefits exceed the statutory minimum.
• We can only employ candidates with the right to work in the UK.

Do you have the skills and experience to provide high quality support for our services teams?

Are you enthusiastic, a dynamic problem solver, an effective listener and a good team player?

Are you looking for an exciting new challenge?

If you have answered yes to the above questions, we have a fantastic opportunity within our organisation. Down’s Syndrome Scotland is a member-led charity, established in 1982. We are the only charity in Scotland dedicated solely to supporting people with Down’s syndrome and their families and carers.

We are looking for a committed individual to join our Team. The post holder will be responsible for the day-to-day general administration duties for our front-line service teams to ensure a high-quality service is provided to all those who contact us as well as responding to incoming enquiries via our digital phone system and emails.

For an informal chat regarding this post please contact Jo Hughes, Head of Service Development email: jo@dsscotland.org.uk tel: 07590 047472

About North Berwick Trust

North Berwick Trust is a long-established local charity supporting residents through grant-giving, land stewardship, and community investment. Each year, the Trust distributes around £250,000 in grants to individuals, community groups, and organisations, supporting education, wellbeing, recreation, and initiatives that alleviate local need.

The Trust is also a significant landowner, responsible for maintaining two key areas of public open space for community use, requiring effective contract management, estates administration, and long-term planning.

The Trust is governed by a Board of Trustees, who work through thematic groups covering Grants, Estates, and Finance. With a small staff team and an engaged Board, the Trust offers a collaborative and values-led environment where communication, relationship-building, and practical support are central to success.

The Trust is seeking a proactive and organised Trust Officer to support the Trust Manager and Trustees in delivering the day-to-day operations of the organisation. You will:

• Act as first point of contact for general and grant enquiries
• Maintain grants records, databases, and reporting to ensure transparency
• Research and apply for external funding opportunities
• Support preparation of Board and committee papers, meetings, and minutes
• Monitor grounds maintenance contracts and estates administration
• Maintain website, social media, and other digital communications
• Deputise for the Trust Manager during periods of leave

This is a varied role combining administration, grants, communications, and estates management and offers the opportunity to make a visible impact on the North Berwick community.

What North Berwick Trust needs from you

The ideal candidate will bring administrative or officer-level experience within a charity, community trust or similar environment, or be able to demonstrate strong transferable skills. You will be highly organised, an effective communicator with excellent attention to detail, and experienced in supporting meetings, managing records and monitoring contracts or service delivery. You will be confident using IT systems relevant to charity administration and able to work independently while supporting Trustees with governance and compliance.

Ideally, you will also have experience of identifying funding opportunities and preparing grant applications, alongside some knowledge of estates, property or grounds maintenance. Familiarity with OSCR requirements, Scottish charity regulation, and maintaining websites or social media would be an advantage.

You will be proactive, self-motivated and comfortable managing multiple priorities in a small charity environment. Collaborative and values-driven, you will build effective relationships with Trustees and colleagues and demonstrate a willingness to learn and develop as the organisation continues to evolve.

Join our team as a Book-keeper and Finance Administrator. We’re seeking a dedicated professional to enhance efficiency, improve processes, and provide immediate access to financial information.

The Book-keeper and Finance Administrator is a key team member who will have the opportunity to become involved in all aspects of the charity. Although your key focus will be finance, we seek someone with strong administration and organisational skills.

The job description indicates the skills and experience that will allow an individual to approach this role confidently. Not all suitable applicants may have all of these skills and knowledge. We would still like to hear from you if you can demonstrate abilities that will enable you to succeed in the role.

We are seeking a highly motivated and capable Administrative Assistant to support the Senior Leadership Team (SLT), Executive Team, and wider organisation across a range of administrative responsibilities.

This role will play a key part in ensuring smooth day-to-day operations across the organisation, including diary management, document preparation, meeting support, and inbox coordination. The position reports to the Executive Assistant (EA) to the CEO and COO and provides reliable backup to the Executive and Senior Leadership Teams.

The ideal candidate will be highly organised, an efficient note-taker, and a confident communicator with strong people skills and the ability to balance multiple tasks effectively. The role requires a proactive individual who can use their initiative to identify needs, solve problems, and drive tasks forward. While previous office experience is an advantage, we place significant value on strong interpersonal skills, eagerness to learn, and the right cultural fit.

A full Job Description is available for download below.

About the Veterans' Foundation

The Veterans’ Foundation was founded in 2016 to provide vital support to our armed forces community with lifelong needs. As a grant-giving charity, we raise funds to support many small to medium charities to provide essential services to our armed forces community in need.

Since our launch, we have now awarded over £32m towards 1150 projects for 540 small to medium charities and providers of support for physical injury, disability, mental health issues, addiction, homelessness, bereaved children, family welfare, education, and unemployment.

Our latest Impact Report 2024 and video from Mark Ormrod highlight some fantastic organisations and essential services we can make available to our UK armed forces community.

As Office Manager/Executive Assistant for Scotland you will join us at an exciting time as we expand our work to more effectively reach out to, engage and support more people to live well with all types of diabetes, to prevent or delay the onset of Type 2 diabetes and ultimately to achieve our vision of a world where diabetes can do no harm.

We’re working to build and grow a powerful movement of people helping to achieve a world where diabetes does no harm. The Office Manager/Executive Assistant will be part of a team, working alongside the diabetes community, which empowers people, communities and organisations to raise awareness, influence change and support people affected by diabetes to live well and access better care.

Role Responsibility

• Provide administrative services and support, including minute taking, sourcing venues, liaising with outsourced suppliers.
• Provide an excellent customer experience to members of the public by being the first point of contact for general queries, managing Scotland mailboxes, responding to questions and/or signposting to the relevant colleagues.
• Provide information, support and responses to national enquiries, including people living with diabetes who contact the Scotland office.
• Implement and oversee a range of processes to a high-level including finance, health and safety, GDPR and other compliance requirements.

The Ideal Candidate

You will be a team player, with a passion for working with people. You will build effective working relationships at all levels, both internally and externally, while demonstrating discretion with confidential matters. You will be flexible and have a proactive approach with the ability to work on own initiative. Compassion and openness is essential when providing a first-line response to people seeking support.

We have a friendly and inclusive working environment here at Diabetes UK and are proud of our hybrid approach which allows great flexibility in the way that we work. This means that you can balance your working time between home and the office, subject to the needs of your role.

The Canmore Trust (SC051511) is a suicide prevention and postvention charity with big aims and a big heart. We work with individuals, communities, workplaces, schools, colleges and universities touched by suicide to support those in need. We train those impacted by suicide to become “experienced friends” – people who have developed the skills to walk with others on the journey of suicide grief.

What we are looking for…

We are looking to appoint an experienced Business Support Assistant. You will support The Canmore Trust team with administration and operational tasks including event planning. This role is based in our Stirling office but will allow for some hybrid working. The post is available to start immediately.

The Caseworker will support Patricia to be an active, impactful and approachable MP. You will provide information, advice and support to local people on a wide range of local, national and international issues.

Managing a large caseload to help to respond to issues raised by constituents by phone, email, social media or face to face, you will be required to communicate with a range of stakeholders including government departments, the voluntary sector, and other organisations.

You will join a small constituency office team, including a full time and part time Caseworker, a Constituency Support Officer and an Office Manager.

Key responsibilities

• Process and manage constituent casework, received by phone, email, social media or face to face - acknowledging receipt of enquiries, gathering relevant information, and corresponding with government departments and other agencies and organisations as appropriate
• Attend and assist with MP constituency advice surgeries and other relevant meetings, following up as appropriate
• Draft responses to constituents and ensure all cases are dealt with promptly, sensitively, confidentially, and in line with the MP’s policies
• Log and monitor all cases, ensuring that progress is tracked, and actions are completed
• Analyse patterns of enquiries and produce information and reports to inform ongoing work
• Retain records and information confidentially and in line with data protection legislation
• Some work outside of normal working hours may be required, particularly for MP advice surgeries, and occasional work travel

Required skills and values

• Ability to deal with and prioritise a large and varied caseload, and work well under pressure
• Ability to manage expectations in sometimes challenging circumstances
• Excellent interpersonal and written communication skills
• Good IT skills including MS Office
• Ability to draft letters and emails to a high professional standard
• Ability and willingness to develop knowledge in specialist areas
• Ability to work independently as well as effectively as part of a small team
• Discretion and professionalism
• An understanding of Scottish and UK politics and governance
• Sympathetic to the aims, values and objectives of the Labour Party

Desirable skills

• Previous casework experience

This is a full-time role worked Monday to Friday in the constituency office.

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting & Pass Office. See Members’ Staff Security Clearance page for further information.