JOB PURPOSE

BEACON is a Scottish Government-funded programme delivered through the Whole Family Support Fund, supporting ethnically diverse families across the East of Scotland to overcome barriers to employment, improve financial wellbeing and build pathways towards greater security and opportunity. The programme brings together community organisations, employability services and wider partners to provide joined-up, culturally appropriate, whole-family support.

The Whole Family Support Fund forms part of the Scottish Government’s Programme for Government, announced on 1 September 2026, and supports the Government’s priorities for the current parliamentary term.

The Participation Officer will play a key role in ensuring that families’ voices, experiences and perspectives are central to the development and delivery of BEACON, while also supporting effective communications, community engagement and promotion of programme activities, opportunities and outcomes across families, communities and partner organisations.

BEACON Strategic Objectives:

1. To maximise equitable support for ethnically diverse families and communities through a joined-up whole family support model of delivery.
2. To reduce social and economic disparities through improvement of minority ethnic family well-being, education and attainment, employment opportunities and outcomes, social and economic outcomes.
3. To improve participation and representation through elevating the voices of minority ethnic families and communities.
4. To make racial equality an everyday accountability through securing change at system and structural level.

The post holder will undertake the day-to-day administration of the programme, event and workshop organisation, and co-ordination of our lived experience panels. They will also be responsible for communications relating to the programme to a wide range of stakeholders.

Wanted – exceptional Trustees for the Scheme Livi.

The Scheme Livi was built from lived experience — of addiction, trauma, recovery, and everything in between. We know the system doesn’t always work for everyone, so we’re creating something different: a space that’s real, creative, and rooted in community. These values guide everything we do.

With a base of operations at West Lothian College, and having received funding to support their vision, the lads are making a real difference in their community. Every week people are coming together to explore creative outlets and express themselves in new ways, finding new ways to cope and heal, and bring some joy to their lives and each other.

We seek an exceptional trustees to support our growth and sustainability.

We are particularly interested in people with lived experience of recovery and with expertise in HR or administration as we especially seek a new secretary.

Are you a welcoming and organised administrator passionate about social justice and ready to use your skills to create a safe, supportive space for people seeking safety in Glasgow?

Govan Community Project provides a holistic range of support for individuals and families in the asylum and refugee community.

We are looking for a reliable, compassionate, and efficient Operational Assistant who can be the welcoming first point of contact for visitors to our Govan office and provide administrative support across our team.

We are looking for someone who:

• Has prior experience in a reception or administrative role
• Can create a safe and welcoming environment for all office visitors
• Is confident in their ability to communicate with individuals experiencing language barriers with patience and empathy Is confident in handling telephone enquiries , signposting callers to relevant staff/external services
• Has excellent organisational and time management skills to manage generic inboxes and support colleagues with administrative tasks
• Possesses a basic understanding of the challenges faced by members of the asylum and refugee community.
• Feels confident to support volunteer receptionists with onboarding and rota schedules.

Why join us?

• An opportunity to use your administrative skills for meaningful social change.
• Be part of a supportive, values-led team.
• Work collaboratively with a diverse and inspiring community.
• Contribute to work that challenges injustice and builds community hope.

Working with us

• Office-based in Govan with good public transport links/free street parking.
• 35 days annual leave (pro rata, including 6 floating public holiday days).
• Contractual sick pay & Employee Assistance Programme.
• Regular team wellbeing activities.

Our commitment to inclusion

We are committed to building a diverse and inclusive organisation. We recognise the unique skills and experience that each individual brings. We would particularly welcome applications from people with lived experience of migration, the asylum system, or displacement.

As members of the Experts by Experience Employment Network, we encourage you to access support and guidance here: ebeemployment.org.uk/ebe

Since 1996, Foundation Scotland has distributed significant funding to charities and community groups across the country, creating happier, fairer and more sustainable communities. We support philanthropists to help their personal giving make the most difference, work with donors to invest in community action, and work alongside communities to ensure that local funds are distributed by communities themselves. We also offer social investment opportunities to enable social enterprises, community organisations and charities to grow and deliver positive social impact. For a quick introduction to how we make a difference, watch our animation.

Foundation Scotland is looking for an interim Grants Assessor to join us on a six month fixed term contract. In this role, you’ll review grant applications from charities and community organisations, explore the evidence behind each proposal and assess whether projects are well planned, financially sound and capable of creating meaningful impact.

You’ll balance careful analysis with clear communication, spend time examining budgets, governance and safeguarding information, speaking with applicants where further detail is needed, and producing concise assessment reports. Your evidence based recommendations will help ensure funding decisions are fair, consistent and focused on the needs of communities.

About the role

• Assessing grant applications consistently and proportionately, considering organisational strength, community need, project design and potential impact.
• Review budgets, governance, safeguarding and other due diligence information.
• Write clear assessment reports and make well-reasoned funding recommendations.
• Communicate professionally with applicants to clarify information and manage assessments to agreed timescales.

What you’ll bring

• Experience assessing funding applications, grants or similar decision-making processes.
• Strong analytical skills and confidence reviewing budgets and financial information.
• Excellent written communication, sound judgement and close attention to detail.
• An understanding of Scotland’s voluntary and community sector and the ability to build positive stakeholder relationships.

More information about the role can be found in the Grants Assessor Role.pdf profile.

If you are motivated by purposeful work and enjoy turning complex information into balanced decisions, we’d love to hear from you.

Please note, this is a six-month fixed-term contract position.

We can be flexible on hours and working pattern so please speak to us about what might suit you best.

Join Our Growing Team

As our organisation continues to grow and develop, we are expanding our team and are delighted to be recruiting for a number of new roles, including the introduction of a dedicated Administration function.

Our new team will provide high-quality, consistent administrative support to our Chief Executive, Senior Leadership Team and wider organisation, helping teams to work effectively, streamline processes and focus on delivering our charitable objectives.

This is an exciting opportunity to join a purpose-driven organisation at a time of positive development and growth, where your skills and contribution will directly support the delivery of our services and make a meaningful difference to the people and communities we support.

We are seeking an organised, proactive and customer-focused Administrator to provide high quality support across Beatson Cancer Charity and help drive an efficient, professional administration service.

About the role

This is an exciting opportunity to join Beatson Cancer Charity in a newly created Administrator role within a developing centralised administration function. Reporting to the Administration Manager, you will play a key role in ensuring colleagues across the organisation receive consistent, responsive and professional administrative support.

Key responsibilities include:

• Providing efficient administrative support to the Administration Manager and wider teams.
• Coordinating meetings, preparing agendas, taking minutes and monitoring actions.
• Preparing, formatting and maintaining documents, reports, correspondence and templates.
• Maintaining accurate records, trackers, filing systems and databases.
• Supporting document management systems and administrative procedures.
• Welcoming visitors and answering telephone enquiries.
• Providing reception cover when required.
• Ordering office supplies and supporting general office administration.
• Using Microsoft Office and digital systems for scheduling, record keeping and communication.
• Assisting with continuous improvement of administrative processes.
• Handling confidential information appropriately.
• Working collaboratively across teams.

Benefits

• 40 days annual leave including Public Holidays.
• Generous pension scheme with 7% employer and 3% employee contributions.
• Supportive and collaborative working environment.
• Learning and development opportunities.
• Opportunity to make a genuine difference to people affected by cancer.
• Access to an Employee Assistance Programme providing 24/7 confidential wellbeing, financial and legal support.

About you

You will have:

• Minimum of 2 years' administrative experience in a busy and professional environment.
• Proven experience in:
  • Taking accurate minutes.
  • Recording actions.
  • Producing clear meeting documentation.
• Confident user of Microsoft Office applications, including:
  • Outlook
  • Word
  • Excel
  • Teams
• Excellent organisational skills with strong attention to detail.
• Effective communication skills.
• Proactive, reliable, and able to work effectively both independently and collaboratively as part of a team.
• Able to manage competing priorities and meet deadlines.
• Committed to maintaining confidentiality at all times.

About Beatson Cancer Charity

Beatson Cancer Charity supports and enhances the treatment, care and wellbeing of current, former and future cancer patients and their families. Working in partnership with the NHS, The Beatson West of Scotland Cancer Centre and all related facilities. We also offer the wider community a unique opportunity to contribute to the advancement of cancer care.

Other roles you may have experience of could include:

Administrative Assistant, Office Administrator, Business Support Administrator, Office Assistant, Team Administrator, Executive Assistant, Clerical Assistant, Reception Administrator, Coordinator, Business Support Officer and Operations Administrator.

West Lothian Drug & Alcohol Service offers a diverse range of services for adults and young people including, counselling, psychological therapies, support, education, training, health promotion on drugs/alcohol and harm reduction e.g. Naloxone (THN) training and supply and injecting equipment provision (IEP).

We are looking to recruit a new Business Manager to join the Extended Management Team, taking over financial responsibilities including preparation of month end and annual accounts; planning and reporting; playing a lead role in costing services; supporting commissioning and funding applications; day to day financial and administration duties; management of facilities including the costing and ordering of services and equipment; liaison with suppliers; HR delivery; and the supervision of the Administrative Team.

You should have experience of working in a similar role, XERO accounts or similar accounting package, excellent communication and organisational skills and the ability to work accurately under pressure. A recognised business, accountancy, HR or fundraising qualification is desirable along with significant experience of working at this level.

Please note: this post is office based. The Service operates from premises at The Almondbank Centre in Craigshill, Livingston.

Crisis is the national charity for people experiencing homelessness. We have embarked on our10-year strategyfor ending homelessness. We know it is not inevitable. We know together we can end it.

We have an exciting opportunity to join our Edinburgh Skylight as a Receptionist/Administrator in our Crisis Skylight Edinburgh Team. You will be there to welcome people who are homeless seeking advice and start the process of helping them to end their homelessness.

You will support the team to manage a busy working environment, welcoming and supporting a range of people including new Skylight members, current members, staff, Crisis volunteers and visitors. You will provide administrative support for this fast and responsive service to those newly presenting as homeless. You will also carry out administration and housekeeping functions relating to the customer service and facilities management of Cranston House. This role is based onsite with no option for homeworking.

About you

To be successful in this role you will be highly organised with experience of working within a reception or administrative support role, as well as experience providing a high standard of customer service. We are looking for someone who understands the issues faced by homeless people and is excited to learn about the ways we can support them. You will be able to deal with challenging situations and individuals with a range of needs, to reach a positive resolution through a calm and confident approach.

You will have excellent interpersonal skills with the ability to work successfully with disadvantaged or socially excluded groups and individuals. Effective communication skills, both verbal and written will be key, as well as working collaboratively within a team. As you will be the first point of contact for many people, you need to be friendly, enjoy helping and be willing to learn about Crisis and all the other activities taking place within the building.

Please see the full Job Pack linked below, for a full list of requirements for this role. We realise that long lists of criteria can be daunting, and you may not want to apply for a role unless you feel 100% qualified. However, if you feel you have relevant examples to answer the screening questions, we encourage you to apply.

We believe diversity is a strength, and our aim is to make sure that Crisis truly reflects the communities we serve. We are actively working towards our organisation being a place where everyone can thrive and make their best contribution to our mission of ending homelessness for good. We know that the more perspectives, voices, and experiences we can bring to this work, the better. We particularly welcome applications from people who have lived experience of homelessness, and people from all marginalised groups, communities, and backgrounds.

Working at Crisis

Our values, Bold, Impactful, Collaborative and Equitable, are at the heart of everything we do as we continue in our mission to end homelessness.

Our staff, members and volunteers are vital to getting the right government policies in place, providing breakthrough services, and building a supportive community. We’ll lead by example to nurture a positive and ambitious workplace guided by ending homelessness.

As a member of the team, you will have access to a wide range of employee benefits including:

• A competitive salary. Please note, our salaries are fixed to counter inequity and we do not negotiate at offer stage.
• Interest free loans for travel season ticket, cycle to work, and deposit to secure a tenancy.
• Pension scheme with an employer contribution of 8.5%
• 28 days’ annual leave (pro rata) which increases with service to 31 days and the option to purchase up to 10 additional days leave.
• Enhanced maternity, paternity, shared parental, and adoption pay.
• Wellbeing Leave to be used flexibly And more! (Full list of benefits available on website)

Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience, and career.

When you join us, you will have the opportunity to join our staff diversity networks, which aim to champion issues across the organisation, enable staff to be their authentic and best selves and contribute to making Crisis a truly diverse organisation.

No two days are quite the same for a Receptionist/Administrator at Rock Trust. You’ll be the friendly face of the organisation, welcoming visitors, answering calls and enquiries, while providing essential administrative support to colleagues across the charity. From managing meeting rooms and post to ordering supplies, updating records and helping with events and projects, you’ll play an important role in keeping the office running smoothly.

You’ll need to be organised, approachable and happy to turn your hand to whatever the day brings. There will be plenty of routine administration, but also unexpected requests, problems to solve and opportunities to support colleagues. Most importantly, you’ll be part of a team whose work behind the scenes helps Rock Trust focus on what really matters – supporting young people.

The postholder will be expected to operate in line with our values which are: justice, equity, trust, collaboration and compassion.

Overview

All roles at OPFS contribute to our mission of working with and for single parent families, providing support that enables them to achieve their potential and help create lasting solutions to the poverty and barriers facing many single parents and their children. Our core values of justice, equity, trust, collaboration and compassion are at the heart of everything we do and underpin all aspects of our work.

About this role

The Governance and Administration Officer provides efficient, proactive and values led governance support to the Head of Corporate Services to ensure that all governance work is achieved within the timescales set whilst maintaining quality of delivery. They have a crucial role in enabling the Senior Leadership Team (SLT) to focus on strategic priorities and lead with clarity and purpose. This role supports our governance functions including effective running of the Board and Committees and risk management to ensure compliant, efficient and transparent decision-making supporting our strategic purpose, direction and organisational values. This role will contribute significantly to strategic implementation and is key to ensuring we maintain focus and clear reporting using appropriate levels of governance administration and coordination.

Job Summary

The Office Admin Manager post will be to work closely with Service Manger by providing support for the effective operation of our Charity, (Deaf Services Lanarkshire).

We deliver community services, including professional interpreting, training and translation services. This role oversees administrative systems, supports staff and volunteers, coordinates interpreting and training services and social activities and helps ensure the organisation operates efficiently, ethically, and in line with its charitable mission.

Due to the communication need of the Charity Hybrid working is not an option .

The Office Admin Manager will report to the Service Manager in the first instance, thereafter the Board of Trustees.

Key Responsibilities

Office & Administrative Operations

• Manage day-to-day office operations for the charity
• Maintain administrative procedures, records, and filing systems
• Handle incoming calls, emails, and general inquiries
• Support leadership with scheduling, correspondence, and reporting
• Ensure smooth communication across teams, interpreters, and volunteers

Interpreting Service Co-ordination

• Assist with scheduling interpreters for community, medical, legal, and social service assignments
• Maintain interpreter and volunteer interpreter databases
• Communicate assignments, policies, and updates clearly and promptly
• Track completed assignments for reporting, billing, or grant purposes

Client, Community & Stakeholder Support

• Act as a point of contact for service users, partner organisations, and funders
• Coordinate service documentation and confirmations
• Support service quality, accessibility, and community engagement goals
• Support Service Managerat Public Community Events promoting the Charity

Financial & Grant Support

• Assist with invoicing, expense tracking, and bookkeeping using the Xero System
• Assist Service Manager – with budgets and project proposals and management.
• Support donation records and administrative grant documentation
• Manage office supplies and service-related resources

Compliance, Safeguarding & Confidentiality

• Support Service Managerto ensure compliance with charity regulations, contracts, and ethical standards
• Maintain confidentiality of service users, interpreters, and staff
• Support Service Managerto ensure safeguarding, data protection, and audit requirements

Employee Support and Management

• Supervision of Volunteers
• Support Service Mangerto prepare for 6-weekly staff meetings/updates
• Support Service Managerto identify any Issues and review staff training
• Support Service Managerand QS Co-Ordinator in terms of Service Delivery and planning.
• Support Service Managerto ensure adherence to HR and Health and Safety policies and procedures, as well as sickness and absence management and ensure 6monthly/annual updates are completed.

Essential Skills & Qualifications Required

• Experience in office management, non-profit administration, or a similar role
• Strong organisational, time-management, and multitasking skills
• Excellent communication and interpersonal abilities
• High level of discretion and professionalism
• Proficiency in office software and database systems and has experience of digital accounting systems (Xero) or equivalent
• Qualified to Higher level in English (SCQF Level 6) or equivalent

Desired Qualifications

• Familiarity with interpreting or language services
• Knowledge of grant reporting or funder requirements
• Qualified to BSL Level 3 or above or from the D/deaf Community
• Experience working with diverse communities