Charity registered in Scotland SC033703
Job Overview: To ensure the smooth running of The Bike Station by leading on the administration, finances and some HR functions.
Responsibilities and Duties
Administration
• Purchasing supplies and equipment
• Account management (suppliers, utilities and contractors)
HR
Maintaining all personnel files and records including contracts, time cards, holidays, sick leave, team contact details etc.
Finance
• Bank reconciliations and payments
• Balance sheet reconciliations
• Support finance manager with P&L, Balance Sheet and Cashflow
• Variance analysis
• Chasing aged debtors
• Preparing sales invoices and maintaining sales and purchase ledgers
• Making online payments
• Online banking admin
• Supporting annual audit
• Create and maintain financial records using Xero software including posting manual journals
• Preparing payroll information
• Pensions administration
• Develop the use of cybertil to support more of our HR and finance functions.
• Creation of databases to support finance function including of suppliers, insurances, building rates, fleet maintenance to include renewal dates and payment schedules.