The Royal College of Physicians of Edinburgh is seeking to recruit an International Assistant to join the College’s Department of Education, Training and Assessment. This is a part-time role based at the College in Queen Street, Edinburgh, with flexibility for a form of hybrid working to be agreed.

With a worldwide reputation for educational excellence, the College exists to promote the highest standards of patient care. One of the ways we do this is through our international contribution to conferences and events and a range of scholarships and bursaries to support doctors who are pursuing a career in medicine. We are looking for an assistant with excellent interpersonal and digital skills, who enjoy providing a high standard of customer service to exceed internal and external customer expectations.

The Role

To provide administrative support for a range of current and future fellowship and scholarship schemes, including the MSc scholarships, Brian Chapman and James Petrie Awards and the Medical Training Initiative (MTI) sponsorship scheme which provides training placements for international medical graduates. The International Assistant will organise and administer the application processes, arranging markers, processing results, and communicating with successful and unsuccessful applicants regarding the outcomes of the application process. This includes arranging publicity and liaising with the marketing department for promotion and co-ordinating the annual MSc graduate reception.

The International Assistant will also support College Fellows with international travel, liaising with the College’s appointed external travel company to facilitate bookings.

The role is based at the College in Queen Street, Edinburgh although an element of hybrid working is possible. The role requires two hours’ work per day; some flexibility is required to accommodate variation in workflow. There may be occasions when it is necessary to work outside normal hours and a system of TOIL is in place to accommodate this.

The Person:

We are seeking an enthusiastic self-starter with a pro-active approach and an interest in medical education and training. Good communication and IT skills are essential as well as meticulous attention to detail and the ability to process, store and analyse data accurately. With a varied range of activities to support, candidates must be able to manage potentially conflicting priorities, remain calm under pressure, and be excellent team players.

Please refer to the person specification for this role.

Remuneration Package

The salary for these roles will be £25,927 per annum (pay award pending, pro rata for 10-hour role) plus benefits. Additional benefits include:

• Pension: with employer contributions of 9%.
• Holidays: 23 days’ annual leave (with incremental increase over five years to 28 days) and 11 days’ public holiday/College close downs (Pro-rata for the PT role)
• Life assurance scheme
• Long-term income protection scheme for those unable to work due to illness.
• Cycle to Work scheme.
• Discounted rates for use of the venue for personal events.

This is a full-time, permanent role based at the College in Queen Street, Edinburgh, with flexibility for a form of hybrid working to be agreed.

With a global reputation for educational excellence, the Royal College of Physicians of Edinburgh is dedicated to promoting the highest standards of patient care. One of the ways we achieve this is by commercially letting our venue spaces, which supports the College’s mission to educate and assist trained doctors and those in training who are pursuing careers in specialist internal medicine.

Located in the heart of Edinburgh, RCPE is the perfect venue for hosting a variety of events, including medical, association, corporate, wedding, and private functions. We currently have a vacancy for an Events Executive to join our team, working within the Celebration and Conference markets.

Our events team plays an important part in bringing the College to life, delivering a wide range of high-quality events in a venue known for its history, character, and exceptional client experience. This is a fantastic opportunity to join a supportive team at a truly unique Edinburgh venue.

The Role

Are you passionate about delivering outstanding events? The Events Executive plays a key role in our venue team, managing a variety of events, from weddings and celebrations to conferences, meetings, and internal ceremonial events hosted at the College.

As an Events Executive, you will be central to organising our event offerings while building strong relationships with both internal and external clients. You should be an excellent communicator, able to prioritise effectively, and committed to delivering world-class events. Your pro-active approach and commitment to delivering high-quality work will allow you to excel in this high-touch customer environment.

You will also support sales activity by staying informed about industry trends and competitor activities. Additionally, you’ll contribute to an annual programme of promotional events designed to increase enquiries.

The role involves managing both internal and external events, with further details available in the Job Description.

The Person

We are seeking a candidate with exceptional interpersonal skills who will deliver a high standard of customer service. You must be able to establish and maintain effective relationships with a wide range of stakeholders, both inside and outside the organisation.

The successful candidate will be proactive in a customer-centric environment, finding creative solutions to meet clients' needs. Along with event coordination experience, strong communication skills, and the ability to work independently, your industry insight, commitment, and market knowledge will make you a vital asset to the venue team.

This role requires a high level of independent work, within a structured framework, demanding excellent planning, time management, and customer service abilities.

Remuneration Package

The salary for this role will be £27,948 per annum plus benefits. Additional benefits include:

• Pension: with employer contributions of 9%.

• Holidays: 23 days annual leave pro rata (with incremental increase over five years to 28 days) and 11 days public holiday/College close downs.

• Life assurance scheme.

• Long-term income protection scheme for those unable to work due to illness.

• Cycle to Work scheme.

• Discounted rates for use of the venue for personal events.