Role and Responsibilities

Weekly:

• Managing data entry, monitoring and reporting data necessary for grant reporting; providing reports and analysis to the Project Coordinator
• Keep foodbank paperwork up to date and relevant.
• Shred confidential paperwork.
• Send thank you letters to supporters
• Check and respond to emails and Facebook messages.
• Keep volunteer records up to date.

As required:

• Prepare agenda for management meetings and send to the Foodbank Co-ordinator, before circulating to the management group.
• Prepare minutes at foodbank planning meetings and circulate to the management group, within 1 week, after the meeting takes place.
• Set up refreshments for meetings and groups.
• Create new forms, spreadsheets or documents to ensure the foodbank and advice service runs as efficiently as possible.
• Develop flyers, posters and promotional materials for use by the foodbank.
• Recommend new technologies that will make the work of the foodbank and advice service more streamlined and safer.
• Produce quarterly volunteers and supporter's newsletter.
• Oversee and supply the needs of volunteers, such as lanyards, uniform and equipment.
• Ensure rotas for volunteers are completed & communicated in a timely manner.
• Update all social media sharing, in conjunction with the social media volunteer.
• Keep foodbank publicity up to date.
• Assist in the set-up of Foodbank activities.
• Ordering stationary, promotional and office supplies as required by the foodbank
• Provide support to the Treasurer and other members of the Management Group.
• Monitor Health & Safety practices and ensure that all recording is kept up to date, such as fire alarm testing, emergency lighting tests, PAT tests etc
• Work under the direction of the Project Manager on new initiatives. And undertake any other reasonable tasks at a commensurate level as requested by the Foodbank Project Coordinator.
• Every 6 months/Annually:
• Carry out Risk Assessments for new activities.
• Ensure that a fire drill is carried out at least twice a year. (Bring this to the attention of the management group in January and August each year)
• Keep all Church of Scotland and Foodbank policies and procedures are up to date and clearly displayed.

Full job description is available to download below.