This is a fantastic opportunity to become the Executive Assistant to the Chief Executive at Scotland’s leading nature conservation charity. The postholder will provide high-level administrative and general support to the Chief Executive, Chair and Council (Board of Trustees), as well as liaising with a wide variety of other stakeholders inside and outside the organisation. This is a rewarding, interesting and fulfilling role for someone who enjoys developing strong relationships, has excellent organisational skills and wants to make a difference to the protection and restoration of nature at a time when it has never been more important.

Main duties include:

• Diary management, including coordinating internal and external meetings, events and travel
• Acting as first point of contact; dealing with correspondence and phone calls and being a representative of the CEO in their absence
• Liaising with Senior Management Team, Management Team, Line Managers and other relevant colleagues as required
• Administrative duties such as processing expense claims and maintaining and managing digital filling systems
• Co-ordinating and providing secretarial support for Council meetings including agendas, action updates, attendance, meeting papers and minute taking
• Providing administrative support to the Trust’s Chair and Committees

The successful candidate will have great people skills, professionalism, initiative and resilience. You’ll have a keen eye for detail and will relish the opportunity to play a part in bringing about nature’s recovery in Scotland, working alongside colleagues who share a common vision.

About us

For nearly 60 years, the Scottish Wildlife Trust has worked with its members, partners and supporters in pursuit of its vision of healthy, resilient ecosystems across Scotland’s land and seas.

The Trust successfully champions the cause of wildlife through policy and campaigning work, demonstrates best practice through practical conservation and innovative partnerships, and inspires people to take positive action through its education and engagement activities. The Trust manages a network of around 120 wildlife reserves across Scotland and is a member of the UK-wide Wildlife Trusts movement.

The benefits

• Flexi time/Hybrid working
• Salary sacrifice Cycle to Work and pension schemes
• Weekly wellness hour
• Generous Sick pay allowance
• Enhanced maternity/paternity pay
• Training and Development focus

About the role

The role of the Facilities Administrator is to effectively facilitate property maintenance and related services. Maintain vehicle fleet and its administrative systems and support other departmental staff in related administrative tasks as and when required.

The key success areas are:

• Providing a professional, timely and proactive approach to ensure all properties, fleet and any equipment are updated, within lease and/or fit for purpose.
• Providing a diligent, helpful and organised manner when dealing with all Trust Team members

Working within the wider HR & Support Services team in a supportive and flexible environment, this facilities role will require an autonomous approach to working and will provide a real opportunity to make the role your own. The role holder will be required to assist in office based administrative tasks as part of the support services team.

About you

You will bring with you

• Experience of providing administrative support
• Experience of delivering customer service by telephone and email
• Ability to prioritise and ensure tasks are completed efficiently
• Highly Proficient in the use of MS Word, Excel and Outlook
• Knowledge of and experience gained from a Facilities role (desirable)

About us

For 60 years, the Scottish Wildlife Trust has worked with its members, partners and supporters in pursuit of its vision of healthy, resilient ecosystems across Scotland’s land and seas.

The Trust successfully champions the cause of wildlife through policy and campaigning work, demonstrates best practice through practical conservation and innovative partnerships, and inspires people to take positive action through its education and engagement activities. The Trust manages a network of around 120 wildlife reserves across Scotland and is a member of the UK-wide Wildlife Trusts movement.

The benefits

• Flexi time/Hybrid working
• Salary sacrifice Cycle to Work and pension schemes
• Weekly wellness hour
• Generous Sick pay allowance
• Enhanced maternity/paternity pay
• Training and Development focus