Museums Galleries Scotland is the National Development Body for the Scottish museums sector. We’re here to support more than 440 museums and galleries, whether through strategic investment, advice, advocacy, skills development or other means.

We are looking for a Grants Assistant to support the delivery of MGS’s grants programmes and capturing their impact.

The Grants Assistant brings strong administration skills and a keen attention to detail to assist across all elements of the grants process, dealing promptly with enquiries and delivering excellent customer service to grant applicants. They will bring an enjoyment for number work/aptitude for maths and be comfortable working with databases, have strong communication skills and a can-do approach, with collaborative working an essential part of the role.

Overview of Responsibilities

Manage telephone and email enquiries about the grants programme Carry out basic financial checks on grant claims Liaise with applicants around award acceptances and project reports Add new organisations to the grants processing system and keep information up to date, including editing funding website pages Support grants impact analysis and reporting; and draw out examples of best practice for case studies to demonstrate impact Support the promotion of grant programmes to the sector in consultation with colleagues Support the delivery of funding rounds Occasional administrative support for the Accreditation scheme

The above mentioned tasks and responsibilities constitute an overview and not an exhaustive list. Workload and priorities are ultimately determined by the annual MGS Operational Plan.

Skills and Experience

Essential:

• Supporting and maintaining processes
• Working with databases
• Strong customer focus and ability to communicate positively with a range of people
• Interpreting financial information
• Keen attention to detail
• Excellent organisational skills
• Processing, interpreting and presenting/reporting data
• Microsoft Office and other relevant software

Preferred:

• Experience/knowledge of grants administration Knowledge of GDPR

How You Work

MGS has a behavioural competency framework which describes how we expect people to go about their work day-to-day. Staff must demonstrate the following skills areas at an appropriate level:

Works collaboratively Communicating with impact Respect, inclusion and integrity Effective decision-making Sector focus Drive for results Innovation, agility and building capability

In particular this role requires someone who conveys energy and enthusiasm about their work and takes a proactive approach to collaboration, organises and plans work effectively, readily contributes ideas and willingly adapts working practices to support changes.

All staff are expected to champion and help deliver MGS’s commitments to anti-racism and climate.

SPECIAL REQUIREMENTS – Occasional regional travel may be required