Dr Scott Arthur, MP is seeking a dedicated Office Manager to manage his staff and office to deliver on the priorities of the constituents of Edinburgh South West. The post will suit a candidate with experience of managing a team in a dynamic public-facing environment. This could be someone with team management experience in a third sector role, a public service role, or in a political environment.

Responsibilities

• Provide effective line management to a team working across the constituency office and Westminster, specifically caseworkers, community engagement and communication officers, parliamentary assistants, fostering a collaborative culture focused on delivering a timely, quality service to constituents
• Ensure Scott’s inbox is effectively managed and diary commitments prioritized, optimized and well organized
• Responsibility for managing all aspects of the budget, keeping Scott informed of all relevant financial matters and liaising with IPSA on office finance
• Leading training and development and recruitment of office staff
• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate
• Ensure the office is fully equipped
• Horizon-scanning on relevant policy, political and communications issues, advising Scott on challenges and opportunities
• Final sign-off on external deliverables including press releases, newsletters, correspondence
• Take ownership of certain, more complex casework as required
• Plan Scott’s internal communications and external stakeholder engagement and advise on constituent matters on behalf of Scott where appropriate
• Liaise with groups/personnel including at Westminster, within the constituency and the general public on Scott’s behalf as necessary
• There will be a requirement for the role holder to work outside of the normal working hours, including attending events with Scott as required

Attributes

• A strong public service ethos, with a clear commitment to supporting Scott to be a proactive, accessible and visible MP
• Proven experience of leading and managing teams with a track record of delivering results through others.
• An effective decision maker able to take a pragmatic view of priorities, deliverables and risks
• Driven, resilient and able to work at pace under pressure, while maintaining sound judgement and attention to detail.
• Team player with a calm, polite, confident disposition, empathetic when engaging with the public.
• Reliable, diligent and professional in representing the office at all times.
• Sympathetic to the aims and values of the Labour Party
• Excellent verbal and written communication skills.
• Organisation, planning and prioritisation skills.
• Relationship building and negotiating skills.