We are seeking an enthusiastic and committed office administrator to support the delivery and work of Adoption UK in Scotland working across its services and projects including FASD Hub Scotland, Foundations for Families and our families and communities services. Supporting day to day delivery through administrative support, following, managing and monitoring robust administrative systems, processes and procedures.

MAIN DUTIES AND RESPONSIBILITIES

• Responsible for administrative duties to support the ongoing work and delivery of services including event/training administration, record keeping, managing and responding to emails and general administrative tasks.
• Working alongside the Finance and Office co-ordinator, ensure that financial processes are adhered to.
• Maintain systems and procedures, keeping electronic databases and internal records up to date – systems used include CRM systems and Microsoft Office 365 applications.
• Undertake the administration of key meetings e.g., minute taking, keeping attendance records, maintaining membership lists etc.
• Maintain case management policies, procedures, and systems.
• Support the production and distribution of feedback surveys and member newsletters.
• Assist and support with the collation of data and information to feed into monitoring and feedback reports to funders.
• Take a lead role in ensuring the accuracy of data entered on to the organisations database, produce reports and work alongside managers, team members and colleagues across the organisations to make amendments, updates and implement system changes.

This is a wonderful opportunity to join our amazing Scotland team, working to support the community work of Adoption UK Scotland and provide professionals, parents/carers, children, and young people access to information, resources, and services for both our adoptive and our kinship communities.

You will offer a front-line service to adoptive and kinship families, adopted people and professionals by supporting delivery and administration for activities and events across services in Scotland, including youth and family events, alongside colleagues and volunteers.

We are seeking an energetic individual, with excellent people and communications skills to coordinate our Kinship communities’ networking activities and support development and delivery of peer support services for Kinship Carers through our new Foundations for Families pilot project.

You will operating over 4 local authority areas, working with professionals, parents/carers, children, and young people to enable their access to information, resources, and services for kinship communities.

There's never been a more exciting time to join our Scotland team, as we introduce new services and support more families.

As Peer Support Coordinator you will lead the development and delivery of peer support services for Kinship Carers through Foundations for Families pilot project, operating over 4 local authority areas, you will recruit and support volunteers with lived experience, and provide professionals, parents/carers, children, and young people access to information, resources, and services for kinship communities.

You will offer a front-line service to kinship families, adopted people and professionals by supporting delivery and administration of activities across services in Scotland, including youth and family events.

Are you empathetic, have excellent listening skills and an eye for detail?

Who we are?

Adoption UK is the leading charity providing support, community, and advocacy for adopters, adopted people and all those parenting or supporting children who cannot live with their birth parents. With a presence in all four nations of the UK, Adoption UK works with those with lived experience, professionals and politicians to bring about real change in people’s lives

We are passionate about creating an inclusive workplace that celebrates and values diversity. We welcome your application whatever your background or situation. Under-representative groups such as ethnic minorities and people with disabilities are strongly encouraged to build a career with us. We don’t want you to ‘fit’ our culture, we want you to enrich it.

We are equally as passionate in ensuring a balance with work and family/home life and embrace flexible working patterns, and remote, hybrid ways of working. We are happy to discuss your circumstances at interview stage.

What you’ll be doing

Working 21 hours a week you will work alongside the helpline team providing valuable information, advice and support to adoptive families, adopted people and professionals via telephone, email and social media.

You will also Provide administrative support to the team with email and phone enquiries, supporting events, preparing documents, gathering feedback and evaluations and contributing to the development of promotional resources.

This is an exciting opportunity to join a team dedicated to making a difference to the adoption community.

Who you are

Having demonstrable knowledge and understanding of the issues, challenges affecting the adoption community, you will,

· Be able to meet the criteria in this candidate pack

· Be experienced in administration support

· Have excellent communication skills including the ability to connect and empathise with people.

· Have experience in helpline support or similar

· Ideally you will have lived experience of parenting care experienced children or have lived or relevant professional experience

What we offer

This contract is permanent, working 21 hours per week across a minimum of three days, and attracts a salary of £23,164 per annum (pro-rata).

The office is based in Edinburgh, and there is the opportunity for hybrid working arrangements.

We offer generous annual leave which accumulates with service, Christmas Closure, Development Days, Enhanced Family Leave Policies and enhanced sick pay.

We are committed to safeguarding and promoting the welfare of children and young people and expect everyone working with us to share this commitment.

If you have a passion for making a difference and share in our vision for adoptive and kinship care families, we would love to hear from you.

Who we are?

KCASS part of Adoption UK, aims to improve outcomes for Kinship Care families, delivering a service that offers advice to families, supports children and young people living in kinship care, supports kinship carers with events and training, provides direction and leadership to organisations that support kinship families and raises awareness and celebrates the difference kinship families are making through Kinship Care Week.

What you’ll be doing

As the Kinship communities officer working 20 hours per week, you will have the exiting opportunity to develop a planned programme of community activities, training, workshops and events for Kinship carers, their children and families

This is a fantastic opportunity to be part of a committed and motivated team and make a difference to kinship families.

You will

• Develop and deliver community group activities throughout Scotland, consulting with kinship families and volunteers to develop peer-led and relevant programmes to the community

• Develop training materials, resources and factsheet for kinship families

• Provide helpline information, guidance and support

• Contribute to newsletter, social media and website content

• Provide administration support

Who you are

Using your creativity and people skills, you will enjoy networking with others to ensure the activities and events you plan benefit the kinship community, you will also

• Able to meet the criteria in the candidate pack

• Be able to demonstrate activities, events or similar that you have planned or organised.

• knowledge of the issues, challenges and concerns affecting kinship carers, their children, and families

• Be able to demonstrate ability to work in partnership with other organisations.

• Be able to demonstrate an understanding of the value of peer to peer support groups.

What we offer

This contract is permanent, working 20 hours per week and attracts a salary of £23,529 per annum (pro-rata).

The office is based in Edinburgh, and there is the opportunity for hybrid working arrangements.

We offer generous annual leave which accumulates with service, Christmas Closure, Development Days, Enhanced Family Leave Policies and enhanced sick pay.

Adoption UK positively embraces flexible working recognising that employees may wish to balance work and family/home life. We are happy to discuss your circumstances at interview stage.

We are passionate about creating an inclusive workplace that celebrates and values diversity. We welcome your application whatever your background or situation. Under-representative groups such as ethnic minorities and people with disabilities are strongly encouraged to build a career with us. We don’t want you to ‘fit’ our culture, we want you to enrich it.

We are committed to safeguarding and promoting the welfare of children and young people and expect everyone working with us to share this commitment.

If you have a passion for making a difference and share in our vision for adoptive and kinship care families, we would love to hear from you.

Who we are?

KCASS part of Adoption UK, aims to improve outcomes for Kinship Care families, delivering a service that offers advice to families, supports children and young people living in kinship care, supports kinship carers with events and training, provides direction and leadership to organisations that support kinship families and raises awareness and celebrates the difference kinship families are making through Kinship Care Week.

What you’ll be doing

Working 16 hours a week you will work alongside the KCASS team providing valuable information, advice and support to Kinship carers via telephone, social media, case management and external consultants. You will also be responsible with providing the team with administration support.

This is an exciting opportunity to influence the development and delivery of coordinated and needs-led services to support Kinship, you will be joining a committed and motivated team that will reward and challenge you to develop your skills and experience further.

You will

• Provide support to families through the national Kinship Care Advice Service Scotland helpline

• Provide informed welfare specific advice and information to families, colleagues, and external consultants.

• Develop and create resources for kinship families including inputting to Kinship newsletters, website articles and factsheets.

• Support with administrative duties

Who you are

Having a strong depth of knowledge on issues and challenges affecting kinship carers, their children and families, you will,

• Be able to meet the criteria in this candidate pack

• Experienced in admin support

• Have demonstrable knowledge of the legislation surrounding childcare practice, kinship care and permanence, including welfare advice

• Have experience in helpline support or similar

• Ideally you will have lived experience of parenting care experienced children or have lived or professional experience

What we offer

This contract is permanent, working 16 hours per week and attracts a salary of £23,529 per annum (pro-rata).

The office is based in Edinburgh, and there is the opportunity for hybrid working arrangements.

We offer generous annual leave which accumulates with service, Christmas Closure, Development Days, Enhanced Family Leave Policies and enhanced sick pay.

Adoption UK positively embraces flexible working recognising that employees may wish to balance work and family/home life. We are happy to discuss your circumstances at interview stage.

We are passionate about creating an inclusive workplace that celebrates and values diversity. We welcome your application whatever your background or situation. Under-representative groups such as ethnic minorities and people with disabilities are strongly encouraged to build a career with us. We don’t want you to ‘fit’ our culture, we want you to enrich it.

We are committed to safeguarding and promoting the welfare of children and young people and expect everyone working with us to share this commitment.

If you have a passion for making a difference and share in our vision for adoptive and kinship care families, we would love to hear from you.

Who we are?

FASD Hub Scotland, part of Adoption UK provide a tiered support service for parents/carers (adoptive and biological parents, foster carers, kinship carers and step-parents) across Scotland who live with children, young people and young adults who have a history of prenatal alcohol exposure (PAE), with or without an FASD diagnosis.

What you’ll be doing

Working 20 hours a week, you will work alongside the FASD Hub providing valuable support in maintaining their databases, providing robust administrative support, and helping the team to organise and plan events.

You will be joining a committed and motivated team and environment that will reward and challenge you and develop your skills and experience further

You will

• Take a lead in administrative tasks within the team to ensure robust systems and procedures and monitoring of project this will include managing emails, scheduling meetings, note taking, liaising with external suppliers, and assisting in events planning.

• Oversee, coordinate and deliver event planning for all FASD Hub activities

• Producing and distributing newsletters

• Support the team with project planning and organisation

Who you are

Being an experienced administrator with excellent communication, record keeping and organisational skills, you will

• Be able to meet the criteria in this information pack

• Have demonstrable experience in your administrative skills

• Have experience in event planning and organisation

• The ability to use online platforms such as survey monkey, mail chimp, and digital media

• Ideally have an understanding of FASD/PAE or be willing to undertake training to expand your knowledge.

What we offer

This contract is permanent, working 20 hours with some weekend and evening work required on occasion and attracts a salary £25,300 per annum pro-rata.

The office is based in Edinburgh, and there is the opportunity for hybrid working arrangements.

We offer generous annual leave which accumulates with service, Christmas Closure, Development Days, Enhanced Family Leave Policies and enhanced sick pay.

Adoption UK positively embraces flexible working recognising that employees may wish to balance work and family/home life. We are happy to discuss your circumstances at interview stage.

We are passionate about creating an inclusive workplace that celebrates and values diversity. We welcome your application whatever your background or situation. Under-representative groups such as ethnic minorities and people with disabilities are strongly encouraged to build a career with us. We don’t want you to ‘fit’ our culture, we want you to enrich it.

We are committed to safeguarding and promoting the welfare of children and young people and expect everyone working with us to share this commitment.

If you have a passion for making a difference and share in our vision for adoptive and kinship care families, we would love to hear from you.

Who we are?

Adoption UK is the leading charity providing support, community, and advocacy for all those parenting or supporting children who cannot live with their birth parents. Our vision is for an equal chance of a bright future for every child unable to live with their birth parents

FASD Hub Scotland provide a tiered support service for parents/carers (adoptive and biological parents, foster carers, kinship carers and step-parents) across Scotland who live with children, young people and young adults who have a history of prenatal alcohol exposure (PAE), with or without an FASD diagnosis.

What you’ll be doing

Working alongside the FASD Hub team, you will have the exciting opportunity to lead on the development and delivery of training, whilst also working directly with families on a one to one basis. You will have the opportunity to inspire others by supporting the development of our social media content and supervising and managing a fantastic team of people who make a difference every day.

You will be joining a committed and motivated team and environment that will reward and challenge you to develop your skills and experience further

You will

• Lead on the design and delivery of FASD training, workshops, webinars and events.

• Provide direct support to parents and carers, providing information, advice, support and information.

• Working alongside the FASD team line manage and support Parent Partners who work directly with families and FASD Volunteers in their relevant roles

• Design and develop FASD resources and information e.g., factsheets, blogs, videos etc.

• Support the development of our social media content on FASD

Who you are.

As a person passionate about supporting families, the community and professionals in understanding the impact of prenatal alcohol exposure and Fetal Alcohol Spectrum Disorder you will,

• Be able to meet the criteria within the candidate pack

• Have demonstrable knowledge and understanding of FASD/PAE

• Experienced in developing and delivering training

• Demonstrable experience in providing support to people

• Have a training qualification or equivalent experience

• Ideally have experience in helpline support

You might have a background in health, social work, education or the charity sector or you might have a different level or type of experience, either way we want to hear from you if you feel you can support us with this exciting new project.

What we offer

This contract is permanent, working 20 hours with some weekend and evening work required on occasion and attracts a salary of £26,312 per annum, pro-rata.

The office is based in Edinburgh, and there is the opportunity for hybrid working arrangements.

We offer generous annual leave which accumulates with service, Christmas Closure, Development Days, Enhanced Family Leave Policies and enhanced sick pay.

Adoption UK positively embraces flexible working recognising that employees may wish to balance work and family/home life. We are happy to discuss your circumstances at interview stage.

We are passionate about creating an inclusive workplace that celebrates and values diversity. We welcome your application whatever your background or situation. Under-representative groups such as ethnic minorities and people with disabilities are strongly encouraged to build a career with us. We don’t want you to ‘fit’ our culture, we want you to enrich it.

We are committed to safeguarding and promoting the welfare of children and young people and expect everyone working with us to share this commitment.

If you have a passion for making a difference and share in our vision for adoptive and kinship care families, we would love to hear from you.

Adoption UK is the leading charity providing support, community, and advocacy for all those parenting or supporting children who cannot live with their birth parents.

We connect adoptive families, provide information and signposting on a range of adoption-related issues and campaign for improvements to adoption policy and legislation at the highest levels. With over 8,000 members, we provide a strong, supportive community and are the largest voice of adopters in the UK.

We are currently looking for a FASD Advisor to join our FASD Hub team in Scotland.

FASD Hub Scotland provides a tiered support service for all parents and carers (whether adoptive, biological, foster or kinship carers) who live with children and young people who have a history of prenatal alcohol exposure.

We provide information, signposting and advice through a telephone helpline, social media and online resources.

Main duties can include:

• Answer incoming enquiries to the FASD Hub via telephone helpline, email and online platforms. Along with supporting the core Adoption UK Helpline services.
• Respond appropriately or refer on incoming enquiries to the TESSA service. Ensure accurate and appropriate recording and tracking of all enquires are maintained using appropriate IT systems.
• Monitor, respond and moderate the FASD Community Facebook Groups. Along with planning, promoting, and facilitate online live community peer support meetings. Ensuring accurate tracking and recording of meetings are maintained.
• Provide one to one tailored support, along with specific advice and guidance for caregivers accessing Tier 2 service. Maintaining professional boundaries and records, working within agreed policies and processes of the two-tier service.

Please download the candidate for the full job description and person specification.

The role will be based at our Edinburgh Office with some home working flexibility.

• Adoption UK positively embraces flexible working recognising that employees may wish to balance work and family/home life.
• Adoption UK is committed to equal opportunities and diversity, and we welcome enquiries from all sections of the community.
• Adoption UK is committed to safeguarding and promoting the welfare of children and young people and expects everyone working with us to share this commitment.
• We require all successful applicants to undertake a satisfactory Enhanced Disclosure and Barring Service (DBS) with Barred Lists check and all offers are subject to satisfactory checks and references.

About us:

Adoption UK is the leading charity providing support, community, and advocacy for all those parenting or supporting children who cannot live with their birth parents.

We connect adoptive families, provide information and signposting on a range of adoption-related issues and campaign for improvements to adoption policy and legislation at the highest levels. With over 8,000 members, we provide a strong, supportive community and are the largest voice of adopters in the UK.

The Role:

We have an exciting opportunity for a Community Engagement Lead to join our team in Scotland. The purpose of the role Is to support Adoption UK achieve positive change for adoptive families by bringing the voice of care experienced individuals into wider sector representation through engagement plans, youth focus groups and advisory boards.

Who you are:

Ideally you will have a degree or qualification in community work, youth work, social sciences etc, experience in youth/community engagement and a strong understanding of the Scottish care system and The Promise Plan, with ambition to create lasting change.

Responsibilities of the role:

Some of the main duties of the role will Include:

• Developing policies and processes alongside care experienced individuals that influence wider service provision, and to represent these to the wider sector.
• Facilitating youth groups and creating and supporting youth advisory boards.
• Recruit, manage and support sessional youth workers to support youth activities across a variety of mediums
• Leading on social media plans for youth engagement development

You can download the full candidate pack on our website adoptionuk.org/jobs-page

Location: Edinburgh Office with home working. We are currently all home working due to Covid restrictions