The Society of Antiquaries of Scotland is looking for a new Fellowship and Administration Officer to help grow and sustain our flourishing global network and support our busy programme of events for the public and Fellows (members).

The Fellowship and Administration Officer is the main point of contact for Society Fellows, applicants and general enquiries. They administer and update records in the Society’s CRM database and undertake financial and general office administration. They also support the delivery of the Society’s annual programme of in-person, online and hybrid events.

Location: Hybrid working – all staff are expected to work from the Society’s office at the National Museum of Scotland in Edinburgh at least two days per week (pro rata) and employees starting in a new role will be required to work from the office more regularly in the first instance. However, as there are several flights of stairs up to the Society offices, we are happy to explore different ways of working.

Reports to: Fellowship and Development Manager

Probation: Nine-month probationary period during which time your skills and suitability for the post will be assessed

Main Responsibilities

• Acts as the main point of contact for Society Fellows, prospective Fellows and general enquiries by telephone, email, letters and in person
• Assists with application, Fellowship and subscription queries and Fellowship applications and sends welcome packs to new Fellows
• Administers and updates database records and provides reports from the database (for example, mailing lists for sending biannual newsletters and other printed items to Fellows)
• Assists the Finance Manager with financial administration relating to Fellowship, including standing orders, credit notes, direct debits and Gift Aid, renewals and various mailings
• Assists Fellows with website login access and event bookings
• Monitors the Society’s main email inboxes, responding to queries or forwarding to other colleagues as appropriate
• Produces the monthly Fellows e-newsletter and additional e-mailings as required
• Undertakes general office administration, including meeting room bookings, booking accommodation for Trustees, printing meeting papers and mailings
• Supports with the operational delivery of Society events, including Eventbrite and survey-related tasks for Fellows-only events, liaising with speakers, arranging travel and accommodation, uploading recordings of Fellows-only events to YouTube, and attending and helping at events as required
• Contributes to internal quarterly reports
• Processes and posts merchandise orders

Person Specification

Requirements

• Demonstrable experience of working independently in a busy office for a charity, membership-based organisation or similar
• Demonstrable knowledge, experience and use of CRM membership databases such as Microsoft Dynamics (for example, Silverbear)
• IT literate (for example, experience of using Office 365, Zoom, Eventbrite, WordPress and Mailchimp) and open to learning new digital skills
• Demonstrable experience supporting the delivery of successful events (for example, venue hire, liaising with speakers, and arranging travel and accommodation)
• Excellent organisational and time-management skills with ability to prioritise workload to meet deadlines and to work on own initiative
• Excellent written and verbal communication skills
• High standard of accuracy with close attention to detail
• Strong problem-solving skills
• Ability to work flexibly, including occasional weekend and out-of-hours work

Founded in 1875, the Cockburn Association is Edinburgh’s Civic Trust. It is a registered Scottish Charity with stated objectives as:

• The maintenance and improvement of the amenity of the City of Edinburgh and its neighbourhood;
• The protection and preservation of the city’s landscape and historic & architectural heritage.

In practice, the Cockburn Association has evolved to take an interest in many other aspects of the city’s development and management in accordance with sustainability principles:

• Supporting the protection of the landscape setting of the city and significant open spaces that contribute to the city’s unique character
• Promoting the improvement of the aesthetic and functional quality of shared spaces such as public squares, parks, streets and footways
• Advocating for sustainable transport systems sensitive to different needs for accessibility and mobility
• Encouraging high quality contemporary design for buildings and the public realm.

Our VISION is: A thriving Edinburgh where our heritage is created, protected, and enjoyed by all

Our MISSION is: We galvanise civic action to inspire stewardship, ownership, access, and appreciation of Edinburgh’s built and natural heritage

Our VALUES are:

1. We are an independent organisation that acts with integrity to monitor change and provide well informed, evidence-based advice to secure long-term benefits for the city.
2. As a respected body, we advocate for positive change through constructive dialogue and critical challenge with the aim of delivering successful outcomes.
3. We work in partnership with others to pursue wider public interest, engaging with our members and Edinburgh’s communities so that inclusive and wider views are represented and heard.

Role Purpose:

Often the first point of contact for Members, partners and media, you’ll work with a range of stakeholders across the city, playing an integral role in one of the world’s oldest conservation charities. You’ll work with our small team of two, and our incredible volunteers to design and deliver a new audience engagement plan. You’ll support and grow our Membership through the delivery of events from our annual talks and tours to Edinburgh’s Doors Open Days (part of Scotland’s largest free heritage festival). You’ll embed our new CRM, manage budgets, and report progress to the Board, funders and wider stakeholders. There will be lots of opportunities to engage in research, embark on and strengthen partnerships, and work with communities across the city and beyond. Ideally, you’ll have a passion for Edinburgh and enjoy working flexibly and dynamically to meet our charity’s needs. It’s an exciting time to join the Association, as we embark on the delivery of our new Business Plan, take back the coordination of Edinburgh’s Doors Open Days, and work with international and local partners to build evidence for the city’s 2040 Plan. Join us and help ensure that Edinburgh is a thriving city where our heritage is created, protected, and enjoyed by all.

Are you passionate about supporting people to turn their ideas into impactful, sustainable enterprises? Do you thrive on building relationships and helping others overcome challenges? If so, we’d love to hear from you.

Firstport is Scotland’s agency for start-up social entrepreneurs. We are looking for a Relationship Manager to help strengthen our regional presence and ensure individuals and communities can access high‑quality, people-centred support to explore, test and grow social enterprise ideas. This role is central to how Firstport shows up across the East of Scotland, from Dundee to the Borders. You will spend time meeting people in their own communities, representing Firstport, building trusted relationships, and ensuring our programmes remain visible, accessible and responsive to local needs.

About you

We’re looking for someone with excellent communication skills, particularly in face‑to‑face and community‑based settings. You will be confident engaging with and supporting people from diverse backgrounds, with a strong understanding of the issues affecting communities across the East of Scotland.

The ideal candidate will combine strong relationship‑building skills with sound judgement and effective decision‑making. Experience of assessing funding applications or similar processes is highly desirable, alongside a genuine passion for social enterprise and making a real difference at a grassroots level.