The Citadel has a long history of strong relationships with families in the Leith community. This includes our Families Project, which provides a range of services to parents/carers of children attending the Citadel, including a weekly Parents Drop In and regular Family Days, as well as school based family support services in three local primary schools.

The post holder will be based two days per week in Leith Primary School, where they will offer a range of services for parents/carers, including 1:1 support, themed workshops and family learning. They will be based one day per week at the Citadel, where they will work alongside Families Project colleagues, including co-facilitating the Parents Drop In. This post is being funded through the Strategic Equity Fund for an initial period to the end of the school year with a strong possibility of continuation funding for the following school year.

Kirkcaldy YMCA delivers community projects and programmes to support children, young people, adults, and families throughout the Kirkcaldy area.

We are looking for a Climate Action Youth Worker who will be responsible for developing and delivering the Kirkcaldy YMCA youth work activities for the YMCA: Your Meaningful Climate Action project. This is an exciting opportunity to join a Scotland-wide innovative climate action programme working with local YMCA partners which is funded supported by the National Lottery Communities Fund.

Are you interested in supporting a small local charity? Are you passionate about improving the health and wellbeing of young people?

If so, apply now to join our Board of Trustees!

About Us

The Junction is an award-winning charity that supports and improves young people’s health and well-being.

We work with young people aged 12 – 21 in North East Edinburgh. Our vision is that all young people thrive, with access to the right support and resources that meet their health and wellbeing needs.

About The Role

The Treasurer will assist and advise the Board of Directors on issues related to finance. The position works in partnership with members of the staff team who deal with much of the day-to-day financial business, predominantly the Director and Finance Officer. All Trustees collectively play their part in financial monitoring and decision making at The Junction.

Within the role you will contribute to Finance Sub-Groups (meeting roughly 4 times per year in advance of a Full Board Meeting). You will also share Finance Papers at full Board Meetings which take place 4 times per year. You can join in-person or online.

About You

We are looking for committed individuals to join our Board of Trustees. This is an incredible opportunity to make a difference to The Junction, to young people and to build your own skills.

A key requirement for the position is that you have experience of managing finances for a board, for committee, or for an organisation. Applications from qualified accountants and those with experience within the finance sector would be very welcomed but this experience is not essential to the role.

Ability to ask questions, share and uphold our organisational values (inclusive, non-judgemental and collaborative) and having the time commitment for the role is also key to the role.

We welcome applications from all backgrounds. We are working towards becoming an anti-racist organisation and we are interested in applications from people who are Black, Asian or from minority ethnic communities.

We also interested in applications from people who live the community in Leith/North East Edinburgh and/ or have lived or living experience of poverty, substance-use or poor mental health.

JOB DESCRIPTION:

To provide comprehensive and confidential administrative support to the CEO and DCEO (Executive function) to ensure, as far as possible, the CEO and DCEO are free from administrative tasks, allowing best use of their professional time. As required, the postholder will act with the delegated authority of the CEO to ensure tasks/projects oversight and completion in line with the organisational values.

In addition, the postholder will be required to undertake administrative duties within the MST to support for absences within the team as required by the Team Manager, MST.

Comprehensive administrative support to the CEO and DCEO:

• Create all administrative documentation as required by the CEO and DCEO using a range of ICT packages, inclusive of letters, reports, agenda, minutes, PowerPoint presentations and other necessary documents
• Provide a confidential meeting administration service for all meetings chaired by the CEO (or the DCEO in absence of CEO) including Senior Management Meetings, external stakeholder meetings and employee meetings
• Provide a full range of administrative support to the CEO for disciplinary, grievance and appeal processes to ensure timelines are adhered to and paperwork completion in a timely manner
• Arrange and co-ordinate external and internal meetings/visits on behalf of the CEO to ensure all arrangements are successfully co-ordinated, catered for and followed up as required
• Oversight and management of the CEO and DCEO diary arrangements including requirement to update, amend and attend to follow up tasks as required
• Ensure all travel arrangements for the CEO and DCEO are made, followed up and attended to in a timely manner ensuring compliance with financial requirements and regulations
• Devise, develop and manage appropriate systems to meet with the CEO (and DCEO as relevant) on a regular basis and ensure tasks are updated/concluded
• Maintenance of all confidential records and paperwork to ensure accuracy and easy retrieval
• Maintenance and follow up of instructions from CEO and DCEO to Senior Managers to ensure timely response and delivery
• Oversight and management of the Senior Leadership and Management Team’s (SLMT) annual leave processes to ensure leave requests are known, attended to and updated
• Ensure an effective system is maintained for supervision and appraisal of the SLMT including bring forward items and scheduling
• Oversight of documentation which requires authorisation and ratification by the CEO (and DCEO as relevant) to ensure timely progression and conclusion

Undertake administrative duties within the MST in the absence of other team colleagues as required by the Team Manager, MST:

As a member of the MST, it is expected that the post holder partakes in various areas of administrative work while other team members are absent inclusive of reception cover when required, assisting with minuting additional meetings and the provision of administrative tasks as directed by the Team Manager, Management Support

Provision of reception cover as required and directed by Team Managers to ensure an effective and customer focused service is maintained, inclusive of Christmas and New Year rota.

Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties. All the above duties will be carried out in line with Rossie policies and procedures.

PERSON SPECIFICATION:

Knowledge Base (Essential):

• Microsoft Office suite including Word, Excel, Office 365, Outlook, OneDrive & SharePoint
• Policy compliance
• Administrative processes
• GDPR Legislation

Knowledge Base (Desirable):

• Advanced skills within Microsoft Office suite, in particular Excel
• HR Databases

Qualifications (Essential):

• Relevant qualification in Administration/Business Studies/Clerical or other similar discipline

Experience (Essential):

• Relevant experience working in office environment
• Proven ability to handle competing priorities
• Effectively liaising with managers / professionals to provide support & advice
• Minute taking & meeting administration

Experience (Desirable):

• Working with external stakeholders

Skills (Essential):

• Setting up & maintaining electronic filing systems & appropriate record keeping
• Effective communication (oral and written) & time management skills
• Ability to present information accurately & clearly
• Effective organisation, prioritising & planning skills
• Processing high level confidential information appropriately
• Effectively forward plan, manage & prioritise workload in line with organisational priorities

Qualities (Essential):

• Work on own initiative as well as part of a team
• Use initiative to support others when required
• Attention to detail
• Honesty & reliability
• ‘Can do’ attitude
• Strong professional values

Qualities (Desirable):

• Develop & maintain good working relationships within the team & the wider organisation
• Ability to reflect on practice & work towards continuous improvement

Full Clean Driving Licence - Essential