Office Manager
- Full time
- £30,000
- Victoria Chambers, 142 West Nile Street, Glasgow G1 2RQ
- Closing 4th December 2023
- Advertised from 14th November 2023
- 35 hours per week. Working Pattern: Worked over 5 days. Some flexibility will be considered. Permanent.
Role
Are you someone who enjoys a varied workload and is ready to play a vital role in a small and developing charity?
We are recruiting for an Office Manager (with experience in finance administration) to support the delivery of our charitable objectives. This includes: managing our office and training suite, our contractors, and supporting our finance function efficiently and effectively.
About the job
The Office Manager is responsible for office and finance administration, reporting to the Director. Duties include: facilities management of our office and training suite, general business and administrative support, financial administrative support, and responsibility for HR and Health and Safety.
This role is based at our office in central Glasgow.
About you
You will be someone who thrives in a small, friendly and enthusiastic office team of five people. Your experience of working in the Third Sector or small organisations means you will be adaptable, use your initiative and be comfortable with a high degree of autonomous working. Using your experience in office and finance administration, you will be able to work under pressure and have the ability to multi-task with a range of conflicting priorities. You will have excellent organisational and self-motivation skills, good time management and the ability to work alone at times with limited on-hand support.
About HDS
Human Development Scotland (HDS) is a charity working to improve the mental health and emotional wellbeing of individuals, families and communities in Scotland through professional training, CPD and the provision of counselling and psychotherapy in Scotland.
HDS delivers training and education in counselling and psychotherapy along with providing a therapy service direct to clients.
At the heart of all our work are the psychodynamic, psychoanalytic and systemic ideas that offer a profound understanding of how people relate to one another and the central role of human relationships in our mental health and emotional wellbeing.
We believe our professional training will help to relieve mental and emotional distress by increasing the availability of, an access to, high quality psychodynamic and psychoanalytic counselling and psychotherapy for all who need them.
Responsible To: Director
Application notes
To apply please visit our website hds.scot/jobs
All candidates are required to complete our application form which must be received by the closing date. Please do not forward CVs as these will not be accepted without a completed application form. For more information on HDS, please visit our website – hds.scot
Please note that this role is not eligible for visa sponsorship.
If you require further information, please contact our Director, Becky Smith, on 0141 331 2419 or by email: info@hds.scot
Closing Date Monday 4 December at 5pm
Interview Date: commencing 11 December
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Administrator
- Part time
- £25,463 pro-rata
- Site based post: Lanarkshire Links, Dalziel Business Centre, Scott Street, Dalziel Business Centre, Motherwell, ML1 1PN with travel as required to fulfil the post
- Closing 12th December 2023
Lanarkshire Links is seeking to recruit an administrator to join our team.
This is an exciting opportunity to join our small but diverse team of 12 workers who are committed to promoting the welfare and advancing the education of people affected by mental health issues across Lanarkshire. Our core work is to support engagement and participation of mental health service users and carers in the planning and delivery of mental health and social care services.
• Our team includes the Stigma Free Lanarkshire Project, and we work closely supporting and encouraging local action towards recovery and reducing stigma and discrimination of mental ill-health.
• Four peer workers who work within the Acute Adult MH Inpatient Wards in University Hospitals Wishaw and Hairmyres.
• A Development Officer to engage with young adults in South Lanarkshire.
Post Diagnostic Link Worker - Dumfries and Galloway
- Part time
- £29,058 – £32,169 pro-rata
- Dumfries and Galloway
- Closing 18th December 2023
Are you a creative and motivated individual with the passion and drive to support people with a recent diagnosis of dementia to live well in their community?
If so, you can be part of a National Team of Post Diagnostic Support Link Workers (PDS Link Workers) providing high quality, person centered support to people living with dementia and their families for a minimum of a year following diagnosis in line the Scottish Government’s minimum guarantee.
The aim of the PDS National Service is to enable people to live well with dementia and is centered around Alzheimer Scotland's 5 pillar model so that people move on to a period of supported self- management.
The model includes understanding the illness and coming to terms with the diagnosis, peer support, connecting and maintaining links with their community along with planning for future care and decision making to develop an outcome focused plan to support their future hopes, desires and aspirations.
Supporting our Dumfries and Galloway locality, the post will be based within the Community Mental Health Teams. Alzheimer Scotland’s PDS Link Workers are required to be effective team workers and have the skills to build and maintain relationships with colleagues both within Alzheimer Scotland, the NHS and other stakeholders.
Skills in using digital platforms are essential as we use a blended approach to support people that involve some virtual meetings and on-line groups.
Applicants must hold a recognised relevant professional qualification to a minimum of SVQ level 4, have a good understanding of dementia and how it affects people and their families along with excellent communication skills, a warm flexible approach, combined with skills in empathy and relationship building.
In addition, you should have skills and knowledge at the Enhanced Level of the Promoting Excellence Framework or be able to evidence you are working towards its completion.
This post requires a full driving license and access to a car.
Post Diagnostic Support Link Worker – North/Mid Sutherland
- Part time
- £29,058 – £32,169 pro-rata
- North / North West / Mid Sutherland and surrounding areas as required.
- Closing 7th January 2024
Are you a creative and motivated individual with the passion and drive to support people with a recent diagnosis of dementia to live well in their community?
If so, you can be part of a National Team of Post Diagnostic Support Link Workers (PDS Link Workers) providing high-quality, person-centred support to people living with dementia and their families for a minimum of a year following diagnosis in line the Scottish Government’s minimum guarantee.
The aim of the PDS National Service is to enable people to live well with dementia and is centred around Alzheimer Scotland's 5 pillar model so that people move on to a period of supported self- management.
The model includes understanding the illness and coming to terms with the diagnosis, peer support, connecting and maintaining links with their community along with planning for future care and decision making to develop an outcome focused plan to support their future hopes, desires and aspirations.
Supporting our Highland locality, the post will be based within the CMHT at either Lawson Hospital, 5 Ben Bhraggie Terrace, Golspie, KW10 6SU or Dunbar Hospital, Ormlie Rd, Thurso, KW14 7DW, to be agreed with successful applicant.
Alzheimer Scotland’s PDS Link Workers are required to be effective team workers and have the skills to build and maintain relationships with colleagues both within Alzheimer Scotland, the NHS and other stakeholders.
Skills in using digital platforms are essential as we use a blended approach to support people that involve some virtual meetings and on-line groups.
Applicants must hold a recognised relevant professional qualification, have a good understanding of dementia and how it affects people and their families along with excellent communication skills, a warm flexible approach, combined with skills in empathy and relationship building.
In addition, you should have skills and knowledge at the Enhanced Level of the Promoting Excellence Framework or be able to evidence you are working towards its completion.
This post requires a full driving license and access to a car.
Change Mental Health is a leading national mental health charity providing unique support to people with severe and enduring mental ill health. With over 50 years’ experience across Scotland, we believe people affected by poor mental health and illness deserve the highest quality of support in the community and that every person has the right to be valued and to share in the opportunities, challenges, and joys of everyday life.
About the role:
Responsible for administration and support within the finance department to help ensure the smooth running of the charity’s financial systems, records and procedures.
I deliver accurate, efficient, and high quality financial and payroll administration in accordance with procedures, legal requirements and best practice.
Provides a point of contact for suppliers to the organisation and processes invoices and requests.
Supports the payroll process.
Responds to routine enquiries from staff and stakeholders and support them with using systems and processes as necessary. I do data entry and verification.
Key Responsibilities:
- Assist with supplier input, payments, invoice approval and reconciliation as required for the organisation – process expenses, invoices and other payments in Accounts IQ for payment in a timely and accurate manner and code to the appropriate cost heading
- Support the finance team colleagues in providing information to other parties as appropriate e.g. budget holding colleagues, fundraising colleagues or external auditors.
- Address enquires from staff around benefits, payroll, holidays and pensions and suppliers
- Support HR with staff onboardings as necessary and ensuring that HR systems and Finance systems match to ensure accurate payroll information is sent to the payroll provider
- Support to ensure that all financial records are up to date, accurate and complete.
Essential Criteria:
- A relevant finance or administration qualification relevant for this post or QBE
- Experience in a similar role, ideally working across all aspects of finance or administration
- Experience of working for Charity
- Understanding of accounting systems and experience of working with them
- Skilled IT user with excellent working knowledge of Microsoft Office
- Good with numbers and comfortable working with them
- An eye for detail
- Ability to use own initiative
- Demonstrates excellent interpersonal skills and can listen to others and communicate clearly and concisely
- Professional values match the values of Change Mental Health
General Duties
- Act in accordance with Data Protection legislation. Ensure all records, personal, staff and client data are managed in line with Data Management and Information Governance policies
- Comply with legal and regulatory requirements such as provisions set out in the Health and Safety at Work Act 1974
- As with all employees, workers and volunteers; to encourage people to join Change Mental Health as a member, donor or activist
- To act in accordance with the charity’s Health & Safety and Safeguarding policies and to notify the line manager promptly if there are any concerns
- To participate in regular supervision and appraisal and undertake any relevant training as appropriate to the role
- To work in accordance with the charity’s national policies and local operating procedures and those of external regulators or professional bodies.
This job profile and list of duties is not exhaustive and serves only to highlight the main requirements. The line manager may stipulate other reasonable requirements and projects commensurate with the general profile and grade of the post.
Benefits
Professional development including funded opportunities.
A generous 37 days’ holiday.
A 35-hour working week & access to a season ticket loan.
A great work life balance with flexible and blended working environment.
24/7 access to an award-winning Employee Assistance Programme providing free legal, financial and medical advice as well as support with life’s challenges.
Enhanced sick pay and leave entitlements
Paid Mental Wellbeing Days
Cycle to Work Scheme
Blue Light discount card
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