JOB PURPOSE

The Climate & Environment team have instigated a 3 year Energy Management Improvement Project. The purpose of this project is to improve our energy management to enable the Trust to reduce energy use and contribute to reducing our greenhouse gas emissions. The focus is on four key areas: metering strategy; monitoring & reporting; training & capacity building; and site-based support. A key component of this project is the metering strategy – producing an accurate list of all gas, electric and water meter locations and their status across the Trust’s entire portfolio, upgrading all meters to be automated and migrating them to a new energy management portal. The post holder will be responsible for the provision of administrative support for this aspect of the project. They will ensure all general administration is undertaken diligently, efficiently and carried out within the Trust’s procedures and policies.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Ensure all general administrative tasks are undertaken efficiently, effectively and timeously, including (but not limited to):

• Meetings support (agendas, minutes, support documentation, follow up actions and next steps).
• Undertake any other duties reasonably required, as fitting the grade and scope of the role.
• Manage meter upgrade appointments process (electricity & gas) - liaise with supplier & property, ensuring everyone has relevant information
• Report regularly on progress with upgrades and summarise issues arising (which might require technical input)
• Monitor meter faults via Stark portal and instigate action then monitor progress on fault rectification
• Manage meter portfolio spreadsheet, providing regular updates on progress and where action needs to be taken
• Help arrange visits to properties (when needed) to make sure access is available and property staff are aware - set up a prioritisation process for visits
• Liaise with suppliers for solutions with meter upgrades when technical issues arise, with support from the Energy Administrator
• Generate basic consumption reports if required

This is an excellent opportunity for you to join Scottish Book Trust as a School Communities Regional Outreach Co-ordinator (West of Scotland). The position offers flexible, part-time working within our School Communities Team.

Scottish Book Trust is a national charity that believes books, reading and writing have the power to change lives. A love of reading inspires creativity, improves employment opportunities, mental health and wellbeing and is one of the most effective ways to help break the poverty cycle. We work towards a Scotland where everyone has an equal opportunity to thrive through literacy.

What we offer:

• Part time, fixed-term role
• Competitive salary
• Generous holiday entitlement
• Company Sick Pay
• Pension with 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme

The School Communities (SC) team delivers a range of programmes that inspire schools, learning professionals, children and young people, and families to establish a culture of reading and writing for pleasure. Key programmes include Reading Schools, Read Write Count with the First Minister, Authors Live, the SC events programme, and the delivery of professional learning opportunities and learning resources.

The Regional Outreach Co-ordinator (West of Scotland) post is designed to cover the local authority areas of East Dunbartonshire, East Renfrewshire, Glasgow City, North Lanarkshire, Renfrewshire, and South Lanarkshire, with the initial focus on East Renfrewshire and Glasgow City. The post holder will work closely with the School Communities Manager (Learning and Development) on the delivery and development of the SC Outreach programme in the West of Scotland. The ROC’s are a remote team of four people based across Scotland supporting schools both within their areas and more widely across Scotland.

The role involves working closely with individual schools or key stakeholders in the designated local authorities to identify ways that they can engage with and benefit from our School Communities programmes. They will also join their ROC colleagues in delivering sessions that may require travel/ overnight stays away from home to ensure that we can cover the whole of Scotland to meet the needs and focus of the funding.

The post will also deliver professional learning opportunities to a range of audiences, in-person and online, to support the SC programmes, providing support to the Learning Content Manager to develop resources and working alongside the SC team and other SBT colleagues to ensure maximum impact for the programmes and audiences.

JOB PURPOSE

The core purpose of the role is to support the Finance Manager in delivering accurate, timely and compliant financial reporting across the Trust whilst gaining broad exposure to financial control, technical accounting, VAT, Gift Aid, statutory reporting and external audit requirements.

Critical to the success of the role will be developing a strong understanding of monthly processes, key financial controls, external compliance requirements and technical accounting matters. The postholder will work closely with the Finance Manager and the wider Financial Control team to embed this knowledge, contribute to the delivery of an accurate trial balance and support the timely production of management and statutory financial information.

Reporting to the Finance Manager, the postholder will contribute to the achievement of the Finance Team's objectives by ensuring financial information is complete, accurate and compliant, whilst meeting demanding deadlines. The role provides an excellent development opportunity for an ambitious finance professional seeking to broaden their technical accounting knowledge and progress towards a professional accounting qualification.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Working with the wider Financial Control team to develop, maintain and enhance robust financial processes and controls.
• Working effectively as part of the team to deliver high standards of financial accuracy and compliance within agreed deadlines.
• Developing and maintaining strong working relationships across the Trust, promoting collaboration and knowledge sharing.
• Supporting Trust-wide projects and initiatives as required by the Finance Manager.
• Working towards and achieving individual objectives agreed with the Finance Manager.
• Developing technical accounting knowledge through self-study, training and practical application within the role.
• Supporting the Finance Manager in ensuring the accurate accounting treatment of VAT and Gift Aid across the Trust.

This is an excellent opportunity for you to join Scottish Book Trust as an Operations and Sales Administrator. The position offers flexible, part-time working within our Operations Team.

Scottish Book Trust is a national charity that believes books, reading and writing have the power to change lives. A love of reading inspires creativity, improves employment opportunities, mental health and wellbeing and is one of the most effective ways to help break the poverty cycle. We work towards a Scotland where everyone has an equal opportunity to thrive through literacy.

What we offer

• Part time, permanent role
• Competitive salary
• Located at our Edinburgh City Centre Office, with great access by train, bus, and tram
• Generous holiday entitlement
• Company Sick Pay
• Pension with 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme

Our Operations Team plays a key role in ensuring the organisation runs smoothly, providing the operational support that enables our programmes, partnerships and commercial activities to succeed.

As our Operations and Sales Administrator, you will work closely with the Commercial Manager to provide essential administrative and operational support for our online shop. You'll be responsible for packing and dispatching customer orders, managing and organising stock, responding to customer enquiries, and helping to deliver an excellent customer experience.

You'll also support teams across the organisation with a variety of mailings and provide practical assistance with aspects of office and building management, helping to ensure the smooth day-to-day running of Scottish Book Trust. This is a varied, hands-on role that would suit someone who is highly organised, proactive and enjoys balancing administration with practical tasks.

You will have:

• Experience in an administrative, logistics, retail or customer service role (including part-time or entry-level experience)
• Experience dealing with customer enquiries via email or phone in a professional manner
• Familiarity with online shop or e-commerce processes
• Experience of packing, dispatching orders or handling stock is desirable but not essential
• Ability to safely undertake manual handling activities, including lifting, carrying and moving stock, and to remain active during the working period while picking and packing customer orders/ organising mailings.
• Strong attention to detail, particularly when handling orders and stock records
• Excellent organisational skills and time management skills, with meticulous attention to detail, taking a pride in working to a high standard
• Excellent communication skills, written and verbal with the ability to interact professionally, with a friendly, approachable manner
• Competent IT skills including use of common IT systems (e.g. Microsoft Office, email, databases or order systems, use of Royal Mail Click and Drop or other delivery providers would be advantageous)

You will also be:

• A team player but able to self-motivate and work to multiple priorities
• Confident to work across the organisation with multiple teams
• Reliable and adaptable, with a strong work ethic.

Other information:

Due to the nature of the role providing on-site support and services at our Central Edinburgh-based office, hybrid working does not apply to this post.

The hours of work are 12 per week / 4 hours per day during school term time, Monday to Thursday. Monday and Thursday are essential working days, the remaining time may be worked between that as agreed with the successful candidate.

This is a physically active role involving standing, packing, handling stock, moving equipment and preparing orders for dispatch. It can involve moving and lifting boxes weighing up to 20kg following appropriate training and safe working practices. Manual handling training will be provided.

The post may involve occasional travel within Scotland and out of office hours work from time to time including evenings and weekends.

A driving licence is desirable but is not essential.