At Capella, we believe in creating meaningful change through tailored support and education. We’re looking for a dedicated Operations Coordinator to play a critical role in maintaining our organisation’s efficiency and excellence.

About the Role:

As an Operations Coordinator, you’ll support a range of functions essential to smooth daily operations, including:

• Administrative Duties: Welcoming contractors, managing inventory, and handling data entry.
• Facilities Management: Overseeing building maintenance, supplies, and environmental compliance.
• IT Support: Assisting with day-to-day technical issues and maintaining business systems.
• Health & Safety: Conducting risk assessments, fire safety checks, and ensuring regulatory compliance.

You’ll also supervise caretakers and cleaners, contributing to a safe, efficient, and positive environment across our sites.

What We’re Looking For:

• Previous experience in an administrative or operations role (desirable).
• Knowledge of Health & Safety protocols, including COSHH and PAT testing.
• Proficiency in IT systems and problem-solving skills for technical issues.
• Strong organisational skills and attention to detail.
• Excellent communication skills and a collaborative attitude.
• Driving ability (preferred).

Our Values:

At Capella, we value tailored support, humour, resilience, integrity, value, and empathy. We seek individuals who live these values every day.

Key Competencies:

• Proactive problem-solving and multitasking.
• Initiative and accountability.
• Adaptability to evolving operational needs.

Why Join Us?

• Be part of a compassionate, values-driven team.
• Engage in meaningful work that improves lives.
• Access training and development opportunities in a supportive environment.

Apply Today and help us make a difference!

Thanks for your interest in joining our board, we really appreciate it. Our board are an important part of the success of our charity and you’ll be joining a great team, helping to make a difference for the people we support.

We believe in lasting change through learning, because everybody deserves to thrive. Capella is a charitable company limited by guarantee and has been supporting people for 26 years. We run two charitable services called Sleep Action and Teens+, which provide people with support and education to make a lasting difference and improve lives.

With an ambitious new strategy, this is an exciting time to join the board. We are growing our existing services and developing new services that contribute to our purpose. Do you have the passion and expertise to help us achieve our goals?

We are looking for up to two new trustees to join our established and committed board. You will play an integral role in helping the charity to achieve its strategy while providing guidance, support and constructive challenge. You will help make a lasting difference and improve lives as well as grow personally and professionally.

While we welcome applications from anyone with a passion for what we do, we are particularly keen to receive applications from people with one or more of the following:

• People who do not typically join boards based on their age, life experience, disability, gender, race, religion, or sexual orientation.
• Background in public awareness campaigns or PR
• Fundraising at a community or strategic level

About QNIS: The Queen’s Nursing Institute Scotland (QNIS) is a small charity doing big things. QNIS works with and supports community nurses and midwives all over Scotland, providing leadership and practice development opportunities. We also work closely with a range of other public and third sector organisations to advocate for the community nursing and midwifery professions.

The role: We have a great opportunity for a business support officer to join our small team. This wide-ranging and diverse role will see you providing high quality, professional business support across the organisation. You will be involved in a wide range of activities including supporting projects and events, diary management, and coordinating external suppliers. You will engage with stakeholders at all levels, including liaising with nurses and midwives, supporting senior managers, and coordinating committee meetings for the Board of Trustees. Being a small team, we need someone who is also happy to roll their sleeves up and pitch in, scanning documents, packing boxes, or running to the shops when required.

The post is full time (37.5 hours). The place of work is our office in central Edinburgh. We support hybrid working, this is dependent on business needs and would likely require a minimum of two days per week in the office. We are offering a starting salary of £30,686 (FTE). Benefits include:

• Contributory pension scheme, and salary sacrifice.
• Non-contributory death in service benefit scheme.
• 38 days of annual leave including public holidays and a day off on your birthday.
• The opportunity to work with a passionate and friendly team focused on making a difference for community nurses and midwives, and the people they support, across Scotland.
• Learning and development opportunities.

About you: An experienced administrator, you will be able to meet deadlines while maintaining a very high level of attention to detail. With strong IT skills and an ability to manage a range of work with many parallel sub-projects, you will have excellent organisation and planning skills. Experience of working with Customer Relationship Management (CRM) systems would be an advantage. Crucial to success in the role will be a high level of self-awareness, the ability to communicate clearly, cheerfully and tactfully with people at all levels, both internally and externally. We are looking for someone who brings energy, creativity and kindness to the team.

For more information about the role and the organisation, please download the Excellence Profile and visit the QNIS website. The Excellence Profile sets out how we might expect someone who is experienced and flourishing in the role to perform and we are not assuming that an individual will have the full suite of capabilities at appointment.

Person Specification

Essential

• Confident working across multiple workstreams and projects simultaneously
• Experience of providing comprehensive support to committees and or project leads
• Minute taking and meeting and diary management
• Experience of building relationships with a variety of stakeholders
• Excellent communication skills
• Able to prioritise, plan and organise own workload to meet deadlines.
• Able to work collaboratively as part of a team and contribute to a positive working environment and culture
• Strong IT skills including proficient use of Office 365, MS Teams and Sharepoint
• Interest in working for a small charity

Desirable Experience

• Previous PA experience
• Experience planning and supporting events
• Use and management of a CRM system
• Willingness to provide support across the organisation when required

Scottish Huntington’s Association are seeking to recruit a suitably experienced Senior Central Admin and HR Officer to join our central services team. This role involves offering guidance and support to the organisation while ensuring that both the physical and virtual working environments and processes meet the needs of the wider team.

Reporting to the Head of Income Generation and Administration you will play a key role in developing and implementing strategies related to HR, health and safety, ICT, data management and office administration.

Key responsibilities:

• Ensure the effective operation and upkeep of office facilities and equipment.
• Develop and revise HR policies in accordance with legislation, providing clear communication to staff.
• Offer HR guidance to managers and colleagues to ensure compliance.
• Manage all activities related to the employee lifecycle, including planning, recruitment, onboarding, and offboarding.
• Oversee DBS and PVG requests.
• Coordinate Learning & Development initiatives and train managers on HR topics.
• Promote employee wellbeing through wellness initiatives and oversee occupational health issues.
• Use research and data analysis to drive informed decision-making.
• Support the Senior Leadership Team with change projects and consultations.
• Create and maintain various HR documentation, including reports and guides.

Additional information:

Proficiency in English communication is required, as is evidence of your eligibility to work in the UK.

You will need to be available to work from our registered national office a minimum of three full days each week, situated at Business First, Burnbrae Road, Paisley PA1 2FB. For the rest of your working week, you will have the option to work from home. Additionally, occasional travel to various locations in Scotland may be necessary for departmental and organisation-wide meetings.

In line with our commitment to safeguarding, this role is subject to a Basic Disclosure check. SHA is committed to equality of opportunity and to providing a service that is free from unfair and unlawful discrimination. We therefore aim to ensure that no applicant, volunteer, or member of staff is unfairly treated on the grounds of offending background.

In addition to a competitive salary, we offer benefits including a generous leave allowance totalling 37 days. Upon 4 completed years of service, you will receive an extra day for each completed year up to a maximum of 5 days, and the opportunity to opt into our competitive pension scheme.

This is an exciting time for the charity, now in the second year of Standing Tall: A Strategy For Growth 2023 - 2028 to transform the care and support of Huntington’s families, expand specialist services and deepen involvement in research and clinical trials.

About Scottish Huntington’s Association

People impacted by Huntington’s disease need specialist services to cope with a severe and complex disease, its impact on families, and a lack of awareness amongst health and social care providers and the wider public.

Scottish Huntington’s Association is the only charity in the country exclusively dedicated to providing expert and personalised support for those impacted by Huntington’s disease.

Our personalised support reduces unnecessary hospital admissions, supports carers and other family members; lowers household poverty; and alleviates wellbeing risks to children and young people living in Huntington’s families.

We are commissioned by NHS Boards and Health and Social Care Partnerships throughout the country to share our expertise with front-line staff and build support for improved services and higher standards of care for every family impacted by this devastating disease. Scottish Huntington’s Association plays a full and active role in attracting the global research community to Scotland to work in partnership with us to improve the lives of families impacted by Huntington’s disease.

If you wish to apply to join a values-driven organisation, founded by families for families and recognised at national and international levels for its expertise and support delivered through a nationwide network of Huntington’s Disease Specialists, Specialist Youth Advisors, and Financial Wellbeing Officers, please follow the application notes below.