We are recruiting for a Service Manager to lead the management and ongoing development of supported accommodation, counselling and mentoring services across Orkney, ensuring each programme is delivered to a high standard which meets the needs of the people we support.

We are Right There, a charity celebrating our 200th anniversary. We provide tailored support for people, at home, and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use, or family breakdowns.

Last year we supported almost 4,000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person’s story is unique, and everyone’s route home is different - it doesn’t matter what the situation is – we’re not here to judge, only to help.

The Service Manager will be responsible for leading day-to-day delivery of the services, driving delivery performance and encouraging a culture of support with dignity and respect.

Main duties and responsibilities will include:

People Management

• Provide leadership and management and act as a role model for Right There staff by developing supportive relationships with your team
• Provide support and leadership to Senior Support Workers and Support Workers
• Arrange and facilitate regular support and supervision sessions with your team
• Complete annual appraisals and personal development plans

Programme Delivery

• Maintain all contractual obligations ensuring that individual needs are met through a process of regular review and support
• Lead and support new initiatives and the development and implementation of policies, procedures and guidelines as they impact on the programme
• Ensure those we support are involved in the development and improvement of the programme and that feedback mechanisms are in place for the people we support
• Shared On-call rota responsibilities

External Relationships

• Develop strong working partnerships with external agencies and have detailed knowledge of relevant local/national agencies that can positively impact on the programme

Information and Finance

• Report to the Care Inspectorate, ensuring all required reports, returns and documentation are completed and submitted within timescales
• Support the compiling and associated management of approved annual budgets

Full details can be found in the job & person specification which can be found on our website.

What we expect from you..

Our values make us who we are and define our actions and behaviours every day. We’d expect the post-holder to uphold and represent our organisation in a way that reflects our values and person-centred way of working.

We’re looking for you to have gained experience of managing a service with a proven track record in effective service planning including setting and managing budgets, and quality assurance. You will have the ability to lead a team through effective coaching and people management and the ability to implement effective performance measures.

We need you to be qualified to SVQ 3 Social Services & Healthcare SCQF Level 7, or have an HNC in Social Services. You will also be qualified to, or be willing to work towards SVQ 4 Social Services and Healthcare SCQF Level 9.

Management experience gained in Third Sector/Not for Profit organisations providing housing, social care and support services is highly beneficial.

What you can expect from us..

• The post holder will report to the Locality Manager
• Your normal working hours are 35 per week. These hours are usually worked Monday to Friday, and flexibly between the hours of 8.00am to 6.00pm, depending on the needs of the service, with 1 hour-unpaid break.
• Your usual place of work will be Glaitness Farmhouse, Glaitness Road, Kirkwall, KW15 1TN. Working arrangements are in agreement with the line manager based on the needs of the service
• Annual leave entitlement of 210 hours (equivalent to 6 weeks) pro rata in your first year, rising to 280 hours (equivalent to 8 weeks) pro rata in your second year. This includes public holidays
• You will automatically be enrolled into the People’s Pension in the month that you will complete 3-months of employment, providing you meet the auto-enrolment criteria
• Life insurance 4 x salary
• Option to purchase and sell annual leave
• Comprehensive induction and ongoing learning and development
• Cycle to work scheme
• Wellness programmes

Core areas of responsibility:

• Book all receipts and payments of funds and upload all invoices on to our accounts package;
• Manage all regular monthly and annual donations;
• Notify the Director of all grants and donations received.
• Work with external accountant ensuring they have all information needed in time for preparation of management accounts and the annual accounts and annual financial returns.
• Provide all documents required to independent examiner to allow them to complete the annual audit.
• Manage relationship with independent examiner and respond to any enquiries raised;
• Contribute to budgeting process and monitoring of income and expenditure actuals against budgets.
• Provide updates and information for the Director and Chair as required;
• Manage all transfers of funds to partner organisations overseas.
• Manage savings and current account and timely transfers from savings to current to meet scheduled outgoings.
• Maintain our database, ‘donorfy’, on which all donation income is recorded.
• Manage relationships with landlord, contractors and suppliers
• Work closely with Appeal Manager to record all donation sources
• Manage annual due diligence requirements with bank
• Ensure efficient maintenance of all financial records including filing on shared folders.
• Other duties as required.

You will be entitled to five weeks (pro-rata’d) paid leave and time off in lieu for hours worked at weekend or evening meetings/events.

There will be a three month probationary period.

PERSON SPECIFICATION:

It is essential that the Finance and Administration Manager:

• Has some financial experience
• Is able to work effectively on their own
• Is able to work effectively as part of a small, geographically dispersed staff team, and with trustees
• Is able to work effectively and sensitively with staff in partner organisations overseas
• Takes pride in the quality of the work they produce
• Is numerate and accurate, with experience of collaborative working.
• Understands the importance of meeting deadlines and of compliance with Board and statutory requirements
• Knows when to ask for help
• Is committed to Firefly, its mission, its partners and the children and young people it helps.

It is desirable that the postholder:

• Has experience of Xero or another widely used accounts package such as Quickbooks or Sage. Training in Xero will be given.
• Has experience of using a CRM for the input and management of data. Training in Donorfy will be given.
• Has experience of book-keeping.

YouthLink Scotland has an exciting opportunity for a Senior Communications Specialist to join the Policy and Communications Team.

This post would suit an outgoing and confident individual with excellent communication and organisational skills. The candidate will be great at building effective relationships with people at all levels, both within our YouthLink Scotland member organisations, and with external stakeholders.

The position is all about creating exciting digital content for our online platforms, meeting the creative multimedia needs of YouthLink Scotland and its national programmes.

The role will support the wider organisation to distil key stories from our work and research, creating content and promoting our strategic organisational objectives, with a focus on strong and engaging storytelling.

We are seeking someone with extensive experience of developing and delivering engaging social media content and communications, who also has a great creative design flair.

The company offers a 9.5% non-contributory pension scheme. The post will be part home-based and part-based at the YouthLink Scotland offices in Edinburgh. This is a full -time position working 35 hours a week, salary is £41,096 dependent on experience. By its nature, the post will sometimes require work to be undertaken during evenings and weekends. Annual holiday entitlement is 25 days plus 12 public holidays. YouthLink Scotland is an equal opportunities employer.