Muirshiel Centre is a small local independent charity offering day opportunities and support to adults within the Inverclyde East area for over 30 years.

We offer a day support service in Port Glasgow which promotes various social, therapeutic and recreational activities designed to boost self-esteem and encourage socialisation amongst participants. We aim to maximise independence, support older people to remain active through an active and rewarding lifestyle and promote social interaction.

We are actively seeking Voluntary Directors who can oversee the direction, aims and guide the strategic future of our Centre. We are offering a collaborative environment where your insights and expertise will be valued and a unique opportunity to influence the direction of a respected organisation within the community.

No previous board experience is required, however, we are looking for people with a commitment to the successful future of Muirshiel Centre.

We are keen to hear from individuals with skills, knowledge and experience in areas such as accountancy/ finance, senior management in Social Care/ Social Work or individuals with strategic planning and decision making skills.

We are also keen to hear from those who have other relevant skills and experience that they consider could benefit Muirshiel Centre.

Our board meets once a month, generally in the afternoon, within the Muirshiel Centre and tea and coffee is provided!

Muirshiel Centre is an equal opportunity employer and are committed to creating an inclusive environment for all of its staff and board members.

Dementia Friendly East Lothian is committed to supporting people living with dementia and unpaid carers to have connected and meaningful lives; to exercise their rights, have choices and be respected and valued citizens.

What we do is determined by people living with dementia and unpaid carers with a focus on peer led support, dementia enabled communities and coming together as a community to share ideas and influence the things we care about. Our work led to the establishment of the Musselburgh Meeting Centre which we opened in April 2023. We are developing the Meeting Centre approach across East Lothian as part of the East Lothian Dementia Strategy. Musselburgh Meeting Centre is a ‘hub’ with an important role as a resource for practice and learning.

About the job:

We are looking for an experienced administrator to join our small and enthusiastic team to provide essential administrative support to both Dementia Friendly East Lothian's direct work with people living with dementia and the communities in which they live and to the critical behind the scenes work which makes everything else work. You will support the development of the existing administrative and financial processes and

design and initiate new processes as required. This role will work directly to both the CEO/founding Director and to the Musselburgh Meeting Centre Manager.

Main duties:

Management of finance

• Manage the quickbooks accounting system

• Set up routine payments and authorisation of payments in banking system

• Manage the application for and retrieval of all banking cards

• Process and record invoices and expenses claims, checking for accuracy

• Issue receipts for all income received.

• Ensure up to date, accurate financial information is available to the CEO, Directors and Musselburgh Meeting Centre Manager in line with agreed financial procedures to support grant reporting and applications.

• Manage and maintain the petty cash system, checking and coding transactions and preparing period end documentation and reconciliation.

Provide efficient general office administration

• Respond to enquiries and incoming mail/emails, ensuring appropriate redirection or action.

• Communicate in a professional manner with a range of people within and out with DFEL to provide information and signpost to the right person.

• Filing - support the management of DFEL filing systems. Implement daily, weekly, and monthly routines in filing.

• Monitor and manage stock and other DFEL assets.

• Research and obtain quotes from range of organisations and companies to support the work of DFEL

• Manage the administration of corporate services such as renewing IT licenses, insurance policies, servicing agreements, PAT testing and arranging for repairs or maintenance.

• Liaise with IT support providers, where necessary, to ensure smooth running of IT hardware and software systems.

• Support the administration of compliance systems and processes such as HR,

Health and Safety, and The General Data Protection Regulation (GDPR) in conjunction with the Meeting Centre Manager.

• Prepare resources and documents - printing/scanning/collation of MC resources, training materials, Board papers and reports.

Management: There are no management responsibilities for this role

Finance: There are no budgetary responsibilities in this post

Reporting: You will report to the Musselburgh Meeting Centre Manager

About you:

You will share our vision and have the enthusiasm and commitment to work with us to make our aspirations a reality. You will be a ‘people person’, with excellent time management and organisational skills combined with excellent IT skills.

You enjoy working as part of a small team, working together to make a real change to people’s lives and you have a flexible, creative and positive attitude.

You can work independently with minimum supervision. A planner who looks ahead and does not solely focus on the day-to-day. You are a self-starter who takes ownership of their role and their development.

Skills and experience:

Essential: You should be able to demonstrate experience, skills and confidence in the following areas:

• You will bring at least 3 years’ experience of implementing and managing administrative support functions and procedures

• You will have excellent IT skills - you will be a confident user of Microsoft Teams, Word, Outlook, Excel and SharePoint.

• You will have experience of bookkeeping systems, ideally, QuickBooks or similar financial recordkeeping software, and strong numeracy and analytical skills. (If you do not have experience of Quickbooks you should be able to demonstrate that you can become competent over your probation period.)

• Excellent organisational skills with the ability to multi-task and manage competing priorities to meet challenging deadlines.

• Excellent inclusive written and verbal communication skills, able to communicate with a wide range of people.

• Experience of handling personal and private information and an understanding of the values and ethics required

• Experience of supporting a geographically dispersed team, ensuring people are involved and up to date

You should also be willing to:

• Undertake training and learning in areas as required

• Join the Protecting Vulnerable Adult scheme if required

Desirable: We would like you to be able to demonstrate experience, skills and confident in the following areas:

• A good understanding of the challenges faced by people living with dementia, unpaid carers and friends and families

• A good awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace

• Experience of working in a small community or social enterprise.

• It would be useful if you were a driver with a clean current driving licence, access to a car for work purposes which is insured for business travel. You will be paid a mileage allowance at the current HMRC rate of .45p per mile

Personal attributes

• Creativity and flexibility

• Willing to learn and develop knowledge and skills

• Ability to work in partnership

• Ability to use own initiative

• Team player

• Positive, ‘can do’ attitude

• Confident

• Good timekeeper

• Honest, trustworthy & reliable

Qualifications:

We value your experience, your ability to demonstrate you have the skills and confidence for the post and are willing to learn and grow. There are therefore no essential qualifications for applicants. If we feel you have the skills, confidence and commitment to take this role on, we will offer you the role subject to successful completion of your probationary period which will involve mandatory training. We will agree a personal induction programme so the successful applicant can achieve the required qualifications/training.

We positively welcome applications from people living with dementia and unpaid carers/supporters and people with a wide range of experience, relevant to the requirements of the job.

About Dementia Friendly East Lothian CIC

Dementia Friendly East Lothian is a social enterprise focused on changing lives and communities. Our approach is inspired by the power of people with lived experience to lead and influence decisions that matter to them and the important role of communities in helping people stay connected and manage living with dementia. Our work is led by people with dementia and care-partners.

As a community-led social enterprise, started by an unpaid carer, we work in ways that build personal and community capacity and assets. We believe we go further together and that how we work is as important as what we achieve. Change happens when people coming together to talk, share and plan through community conversations, peer led support and Gatherings. You can read how we got here on our website: dfel.org.uk

Victim Support Scotland – Empowering People Affected by Crime.

We put victims and witnesses at the heart of everything we do so they are heard, have improved health and well-being, feel safer, more secure, and informed and that we are an effective organisation, that makes a lasting difference.

Who We Are?

Victim Support Scotland provides support and information to people affected by crime and campaigns for victim and witness rights. Regardless of whether a crime has been reported, or when it happened, our services are free, confidential, and tailored to individuals’ needs.

Our vision is that people affected by crime – victims, witnesses, and their families – are treated with dignity and respect and are at the heart of the justice in Scotland. Our mission is to ensure that all those affected by crime receive high quality support that will help them to recover from their experiences. All our work is guided and underpinned by our six core principles of being engaging and compassionate; inclusive and accessible; person-centred; adaptive, flexible, and responsive; collaborative; and knowledgeable and skilled. Now is the time to join Victim Support Scotland, helping us work towards the ambitions of our 5-year plan: Empowering people affected by crime: VSS Strategy 2021-2026.

VSS is committed to the safeguarding and welfare of all of our service users and has a thorough and rigorous recruitment and selection process including PVG scheme checks in place to ensure this commitment is met.

What is the role

This is an exciting opportunity to join our team as a Support Co-ordinator, (up to 12 month Fixed-term contract) working 28 hours per week. Work pattern: Monday - Friday between 8AM - 8PM & Saturday 10AM - 4PM

Primary location: Glasgow, however you will be expected to cover all areas of the locality

Reporting directly to a Locality Manager, you will be responsible for ensuring, within your Service(s), that VSS’s local service development and delivery plan is being implemented within your geographical area(s). Service delivery is provided by a team of skilled and knowledgeable volunteers, you will be responsible for planning their deployment to ensure that the service delivered meets the desired outcomes of victims and witnesses of crime, our service users. Responsible for all aspects of a volunteer engagement with VSS at your services, including recruitment, induction, learning and development, ongoing performance management and support. Contributing to business planning and co-ordination ensuring that continuous learning takes place to monitor that the outcomes of service users are being met.

If you are looking for a role with a purpose, where you can really make a difference, then this may be the role for you.

What you’ll need to be successful

We are looking for someone who is experienced in a similar role and can evidence of continuing professional development, effective leadership style, able to build confidence, motivate and improve performance with a clean full driver licence. Analytical skills, must be able to understand, collect, analyse, report and present data. The ability to challenge stereotyping, prejudice, discrimination and bias. Good working knowledge of the voluntary/charity sector is required, as is a willingness to be flexible in working hours and able to travel as required.

Further details of this role are available in the job description: Support Co-ordinator - Glasgow - Victim Support Scotland

Please note - This post will be subject to a satisfactory PVG check

What we offer?

When you work for Victim Support Scotland, your wellbeing is important to us. Not only do we offer an enhanced annual leave package of 39 days (Pro-rata), but you will also have access to our free health cash plan which includes cover for you and your family across a range of benefits, which include, dental cover, access to a virtual GP, counselling, legal support and discounts on gym memberships, cinema tickets, retail and much more. In addition we offer a generous pension, enhanced maternity and paternity pay and access to a credit union. Supporting employee development is important to us and we offer comprehensive learning and development opportunities.

Who we are

Alzheimer Scotland is Scotland’s national dementia charity. Our aim is to make sure nobody faces dementia alone. We provide support and information to people with dementia, their carers and families, we campaign for the rights of people with dementia and fund vital dementia research.

What you’ll do

This is an exciting opportunity to join the Organisation and provide a key contribution to the work of Brain Health Scotland which is the prevention arm of Alzheimer Scotland. This role will support and evaluate evidence-based initiatives which aim to improve brain health across the life course. This role provides the opportunity to contribute to the developing evidence base around dementia prevention. Additionally, the role will provide a strong research contribution to the overall work of Alzheimer Scotland with the post holder being a key resource for people with lived experience, colleagues and external stakeholders. The role will offer varied experiences including evidence reviews, data collection and analysis, dissemination of findings and partnership working with people with lived experience and networks.

What you’ll have

The successful candidate will be educated to at least degree level in a relevant subject area, and will be able to work in a collaborative, innovative, committed and flexible approach.