Finance Officer
- Part time
- £28,000 pro-rata
- Kilmarnock - Currently working from home due to covid
- Closing 26th November 2021
- Advertised from 12th November 2021
- £11,200 per year for 2 days/week (14 hours)
- FOPT1
Role
Break the Silence provides a range of tailored, holistic support options for survivors of rape and childhood sexual abuse, aged 13 years and above.
The Finance Officer assists the CEO (Operations) to ensure compliance with the income generation strategy and associated workplans, and to undertake the effective operation of all accounting functions within Break the Silence. The range of responsibilities relates to financial forecasting, project budgets, income/expenditure, payroll processing, quarterly and end of year accounts and reports, and formal submissions in line with legislative requirements to OSCR, Companies House and HMRC.
Key Responsibilities include:
Bookkeeping & Accounting
- Prompt, accurate and effective processing of all income received using Xero, ensuring BtS needs are fully met.
- Ensure cash, cheque and electronic donations are accepted, processed and recorded in compliance with the Institute of Fundraising Code of Practice guidelines and accounting best practice.
- Administer all Gift Aid donations made to BtS, complying with HMRC requirements, and maintaining appropriate records.
- Record all incoming invoices, process through Xero, and ensure appropriate authorisation by the CEO (Operations) prior to processing payments due within invoice terms.
- Raise all outgoing invoices using Xero and ensure due payments are received within specified terms.
- Developing and managing a process for collecting aged debts.
- All invoices, statements, receipts and associated documentation are appropriately filed in a manner that ensures that they are easily retrievable, and as required for statutory purposes.
Banking and Related
- Ensure bank accounts are fit for purpose and managed to effectively support BtS activities and requirements
- Depositing cash and cheques timeously.
- Maintaining and monitoring effective petty cash procedures to support internal BtS processes.
- Complete monthly reconciliations of all bank accounts and that these agree with income and expenditure accounts for that period.
Payroll and Pensions
- Establish an internal payroll system for BtS which meets all statutory requirements and supports and records all contractual payments.
- Ensure accurate and timeous payment of staff salaries/wages on a monthly basis.
- Maintain easily retrievable individual and group pay records, and comply with all statutory and management requests for pay related data.
- Process all approved expenses claims from members of staff, ensuring these comply with BtS policy.
Support to the Management Team
- Produce quarterly, monthly and end of year accounts for reporting purposes for the organisation and individual project budgets in line with funder terms and conditions.
- Assist with financial forecasting and planning, and cost of service delivery analysis, to drive both clinical and cost efficiencies.
- Support both the management team and all staff to ensure the best use of resources across BtS, making recommendations where appropriate.
Essential:
- Two years’ experience of working in a similar role.
- Experience of using accountancy software, ideally Xero.
- Excellent communication and interpersonal skills, in particular liaising with non-finance staff.
- Good IT knowledge and ability to effectively use Microsoft Office applications including excel, outlook etc.
- Write and present reports incorporating financial data.
- Manage own workload efficiently and effectively with minimum supervision.
- Understanding of 3rd sector organisations and fund accounting.
- Ability to investigate and resolve queries, particularly from the management team.
- Work on own initiative or as part of a team.
- Data retrieval.
- Managing financial systems.
- Plan and prioritise workload to meet deadlines and maintain accurate accounts.
Desirable:
- Part qualified member of recognised accountancy body.
- Working knowledge of payroll software.
Post is subject to disclosure check.
Application notes
Please send your cv to: iain@breakthesilence.org.uk
The Finance Officer will play a key role in ensuring the smooth and accurate financial management of Held in Our Hearts, working closely with and under the guidance of the Finance Director. The postholder will manage day-to-day financial operations, maintain accurate financial records, support budget monitoring and reporting, and help ensure compliance with charity finance regulations.
MHAP is one of the longest-running independent advocacy organisations in Scotland, and we are now recruiting a new team member to help expand our individual and collective advocacy services for people experiencing mental health challenges and/or addiction issues.
We provide advocacy support to adults aged 18–65 who live in West Lothian or are receiving treatment here. Our work takes place in a range of settings, including St John’s Hospital, HMP Addiewell, and various community locations, as well as home visits when required.
Individual advocacy involves working alongside people on a one-to-one basis to ensure their voices are heard and respected. We support individuals to understand their rights, make informed decisions, and have meaningful influence over matters that affect their lives.
Collective advocacy involves working with groups of people with lived experience to explore shared concerns, identify common themes, and influence service development, policy, and decision-making at a wider level.
This is a varied and rewarding role that can make a real difference in the lives of people who may otherwise be marginalised.
If you believe your skills, experience, and values reflect the criteria outlined in the person specification, we welcome your application.
Fundraising Officer
- Part time
- £24,785 pro-rata
- On site: Edinburgh or Highlands
- Closing 19th January 2026
We are recruiting a Fundraising Officer to join Held In Our Hearts, where you will play a vital role in helping to raise funds
that directly support families impacted by pregnancy, baby and infant loss.
This is a meaningful and varied role focused on building strong relationships with local communities, individuals, volunteers, and grassroots groups across Scotland. You will support colleagues to develop creative, accessible, and engaging fundraising activities that empower supporters and ensure sustainable income for our services.
We are seeking someone with warmth, empathy, initiative, and energy – someone who thrives on connecting with people, meeting targets, and inspiring communities to make a difference. This is a unique opportunity to be the local face of our work, fostering support and compassion in every interaction.
This role requires travel across Scotland to attend events and engagement opportunities, this will also result in some weekend and evening work, for which time off in lieu will be given.
Supporter Stewardship & Community Fundraiser
- Full time or Part time
- £30,284
- Hybrid: Home working - with regular travel to Craiglockhart office & across central belt.
- Closing 19th January 2026
You will play an important role within our fundraising team, helping to build relationships, and increase income, in a pivotal year for the charity, as we enter our 30th anniversary year! The role will offer significant scope for development, giving you the opportunity to grow your skillset in a supportive, ambitious, and high-performing team.
This is a meaningful and varied role focused on building strong relationships with local communities, individuals, volunteers, and corporations across Scotland. You will work with members of the fundraising team to create and deliver a gold-standard stewardship experience for donors and fundraisers who support Held In Our Hearts, being actively involved across the cycle of a relationship before, during and after a gift or activity.
You will work with fundraising colleagues to develop and lead on creative, impactful, and engaging fundraising activities that empower supporters and ensure sustainable income for our services.
We are seeking someone with warmth, empathy, initiative, and energy – someone who thrives on connecting with people, meeting targets, and inspiring individuals and communities to make a difference.
This role requires travel across Scotland, including to our Craiglockhart Office, and to attend events and engagement
opportunities, this will also result in some weekend and evening work, for which time off in lieu will be given.
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