We have a fantastic opportunity for an adaptable, enthusiastic individual in our Finance Officer role.

About the role

Publishing Scotland, a charity and the network, trade and development body for the book publishing industry in Scotland, are seeking to recruit a part-time Finance Officer. We are a small team of 6 people, based in central Edinburgh. The hours are flexible, and remuneration will be based upon skills and experience. Ideally, you should have experience of working with Xero software.

Reporting to – Chief Executive or new Operations role (pending)

Job purpose

The Finance Officer is responsible for the day to day accounting and financial management of the charity. Working with project managers, the Finance Officer is also responsible for preparing management account for the Board of Trustees and the Audit and Risk sub-committee.

Key responsibilities and main tasks

1. STATUTORY FINANCIAL REPORTING FOR AUDIT, IN LINE WITH SORP REGULATIONS

• Preparation of the annual audit file and associated paperwork
• Produce year end reports as required by the auditor
• Prepare the draft year end management accounts
• Reconcile all control accounts
• Run trial balance

2. MANAGEMENT ACCOUNTING

• Helping to prepare annual budgets
• Prepare quarterly management accounts, cash flow statement and balance sheet
• Update fixed assets register
• Post depreciation
• Calculation of provisions and journals for management accounts

3. BOOKKEEPING TASKS

• Maintain the purchase ledger, recording purchase invoices, checking that these have been coded and approved before entry, online bank payments and creating remittance advices
• Monitoring and managing the aged creditors list
• Raising online bank payments payments for non-ledger items as required
• Make payments of all authorised invoices by online bank payments or cheque
• Raise all invoices and requests for payment; chase outstanding invoices
• Resolve all supplier enquiries
• Receive all receipts and ensure payments are appropriately allocated
• Create appropriate book keeping entries, create accruals where necessary
• Processing staff and volunteer expenses in accordance with company procedures
• Monitor the bank accounts via Internet Banking and reconcile the accounts on a monthly basis
• Assisting project managers with forecasting costs for budgets and monitoring their expenditure.
• Regular checking and reconciliation of the main Balance Sheet Control Accounts (PAYE, Pensions, Net Wages, etc.)
• VAT preparation
• Preparing for payroll services

4. MONTHLY PAYROLL TASKS

• Submit payroll information to the Payroll Bureau
• Preparation of Online Bank Payments for salaries
• Preparation of payments to the Inland Revenue and pension companies
• Posting salary journal to the accounts programme

5. OCCASIONAL TASKS

• Undertake other duties which may be required and which are commensurate with the post.
• Assist with the financial aspects of grant applications

About Publishing Scotland

Publishing Scotland provides support, training, funding and advocacy for the book publishing sector in Scotland. As a membership organisation and charity, we act as the voice and network for publishing, to develop and promote the work of companies, organisations and individuals in the industry, and to co-ordinate joint initiatives and partnership.

We recognise the importance of a good balance between work and home life so we do everything we can to accommodate flexible working including working from home, compressed hours, and other arrangements. Please just let us know in your application if these are options you’d like to explore. We also offer a generous holiday allowance of 30 paid days (pro rata) excluding bank holidays, and a wide range of learning and development opportunities.

In addition, we offer a range of staff benefits such as membership of the pension scheme, Death in Service benefit, access to Employee Assistance Programme, and a new technology/cycle scheme.