Overview

Scottish Mountain Rescue (SMR) is the community of 28-member Mountain Rescue Teams. The teams deliver a world class Search and Rescue (SAR) Service and respond to requests from Police Scotland. Our 850 volunteers respond in a moment’s notice, 24 hours a day, 365 days a year to provide assistance to people in the outdoors. They give up their time, their beds, abandon their work, and are often called away from their families to assist total strangers. Scottish Mountain Rescue is the representative and coordinating body for mountain rescue teams in Scotland. We support our 25-member teams in a number of areas including raising awareness of the teams through press and social media. This helps the public to know what teams do and supports many aspects of their work from recruitment of new team members to making links to new organisations that can potentially provide vital equipment.

The charity is undergoing a period of consolidation and change, as we respond to an independent review by the Cranfield Trust. We are looking to extend the administrative support that is available to the staff team, Board and members as we manage a significant period of change.

Overall Job Purpose

To support the smooth running of Scottish Mountain Rescue by providing essential administrative support across a wide range of functions that underpin our work with mountain rescue teams and the wider SMR community.

Key Responsibilities

• Provide day-to-day administrative support to the staff team as required
• Manage incoming enquiries and provide high-quality customer care to a wide range of stakeholders, including volunteers, members of the public, donors, and partner organisations
• Maintain and develop accurate organisational records, databases, and filing systems, ensuring data is kept up to date and well managed
• Support the administration and coordination of events
• Assist with fundraising administration, including donor acknowledgements and Gift Aid processing
• Support the effective use and maintenance of the organisation's CRM system and related data processes
• Manage shared communications channels, including general email inboxes and incoming correspondence
• Support website and intranet content updates and general digital administration
• Assist with stock, merchandise, and resource administration as required
• Contribute to administrative projects and improvement initiatives as the organisation develops
• Undertake any other reasonable duties in line with the nature and level of the role, as required by the line manager

Benefits

• 28 days (FTE) annual leave
• 10 days (FTE) public holidays
• Access to our pension scheme- we offer a 5% pension contribution
• Remote working from home

Overview: Scottish Mountain Rescue (SMR) is the community of 28-member Mountain Rescue Teams. The teams deliver a world class Search and Rescue (SAR) Service and respond to requests from Police Scotland. Our 850 volunteers respond in a moment’s notice, 24 hours a day, 365 days a year to provide assistance to people in the outdoors. They give up their time, their beds, abandon their work, and are often called away from their families to assist total strangers. Scottish Mountain Rescue is the representative and coordinating body for mountain rescue teams in Scotland. We support our 25-member teams in a number of areas including raising awareness of the teams through press and social media. This helps the public to know what teams do and supports many aspects of their work from recruitment of new team members to making links to new organisations that can potentially provide vital equipment.

As a result of a strategic review, and a review of resources, we have an opportunity to expand the financial expertise in the organisation by the appointment of a part time (15 hours per week) Assistant Finance Officer. The hours can be worked from home and across the working week to suit the circumstances of the individual, and the charity.

Job Role

The role of Assistant Finance Officer is responsible for maintaining accurate financial records for Scottish Mountain Rescue (SMR), ensuring all transactions are recorded correctly and financial data is up to date. They will support the Finance Officer in financial reporting, compliance, and day-to-day accounting.

Main Duties

• Record day-to-day financial transactions (donations, purchases, receipts, payments) using QuickBooks
• Maintain and reconcile financial records and general ledgers ensuring accuracy
• Manage accounts payable and accounts receivable
• Prepare financial reports to inform decision making including at Board level
• Assist the Finance Officer with budgeting and financial planning
• Contribute the development and maintenance of relevant SMR policies and procedures
• Ensure compliance with relevant SMR policies and procedures
• Respond to finance queries from the wider team

Benefits

• 28 days (FTE) annual leave
• 10 days (FTE) public holidays
• Access to our pension scheme- we offer a 5% pension contribution
• Remote working from home

Overview

Scottish Mountain Rescue (SMR) is the community of 28-member Mountain Rescue Teams. The teams deliver a world class Search and Rescue (SAR) Service and respond to requests from Police Scotland. Our 850 volunteers respond in a moment’s notice, 24 hours a day, 365 days a year to provide assistance to people in the outdoors. They give up their time, their beds, abandon their work, and are often called away from their families to assist total strangers. Scottish Mountain Rescue is the representative and coordinating body for mountain rescue teams in Scotland. We support our 25-member teams in a number of areas including raising awareness of the teams through press and social media. This helps the public to know what teams do and supports many aspects of their work from recruitment of new team members to making links to new organisations that can potentially provide vital equipment.

The charity is undergoing a period of change, as it responds to the recommendations of an independent review by the Cranfield Trust. This will change the governance arrangements in the charity, introduce a single point of leadership in the organisation for the first time, and will ensure the charity is fit for the next decades. We also look forward to a new strategy, a refresh of our service offer, and a shift in key relationships as we move to a new governance model. This post is to support the Interim Director to bring energy and resource to the transformation that is required.

Job Role

To support the Board and Interim Director to plan and implement a programme of work to manage a significant strategic and operational shift in the charity, informed by a recent independent review.

Key Responsibilities

• Oversee the development of a plan of work to support transition, including key milestones, deliverables and reporting arrangements
• Lead on the creation, delivery and monitoring of key strategic and operational projects and priorities, working in collaboration with the Board, wider members and other key stakeholders, overcoming obstacles and barriers to progress
• Lead a new and emerging governance arrangement, supporting the Board to strengthen its governance, improve its role in compliance and oversight of charity activities
• Develop a systematic approach to the management and implementation of the appropriate policies and procedures that comply with the law, and good practice
• Identify and maintain a record of the learning and development requirements for staff and Trustees during the period of change, tracking what is required and what has been provided to support effective transition
• Be the point of contact for contracts with third parties, including providers of HR services, ICT services, and financial support
• Manage the introduction of new governance arrangements including working groups and other committees, evolving a new network of working spaces and networks
• Where required, deputise for the Interim Director in meetings and events, including attendance and contribution to Board meetings

Benefits

• 28 days (FTE) annual leave
• 10 days (FTE) public holidays
• Access to our pension scheme- we offer a 5% pension contribution
• Remote working from home