Print Clan CIC is an inclusive textile screen printing studio based in Glasgow. Our mission is to provide equitable access to textile screen printing resources that nurture creativity and contribute to wellbeing. Our vision is to be Scotland’s leading open access textile screen printing studio with accessibility, community, inclusivity and sustainability at our core.

We have established a flourishing city-centre studio which currently has over 150 members who use the facilities for a range of applications. We also run a popular workshop and course programme, a Wellbeing Programme, artist residencies, merchandise printing service and offer live printing at events.

Print Clan was founded by volunteers that felt there was a gap in the Glasgow art scene, now as a Community Interest Company with both charitable and commercial activities, we have grown steadily since 2018 and are looking for a Finance & HR Administrator to join us on a part-time basis. The role includes a three-month probation period of 10 flexible hours per week, working Tuesday to Friday at the Print Clan Studio at 241 High Street, G4 0QR and you will report directly to our Managing Director.

We’d love to hear from someone who either understands, or is eager to learn, charity-related financial practices. This includes working with different funding streams and managing both restricted and unrestricted income. As our organisation grows further, you’ll also have the chance to support our preparations for VAT registration and help shape the financial processes that come with it.

We are a small, friendly team of four, and we work closely together in a fast-paced environment where no two days are the same. We value people who care about the bigger picture — someone who understands the financial pressures of the third sector and is looking for more than just a job. This is an opportunity to contribute to our mission and help us continue building a fairer, better society.

We’re looking for a Finance & HR Administrator who will be a positive presence, support a healthy team culture, and grow with us as we move forward.

RESPONSIBILITIES

Finance

• Bookkeeping / Financial Administration: Manage day-to-day financial processing in Xero, including issuing invoices, recording online income, and ensuring all receivables are reconciled. Record and monitor expenditure, maintain internal tracking systems, update the chart of accounts, prepare manual journals, and complete monthly bank reconciliations.
• Budget support: assist with monitoring multiple budgets across different funding streams, ensuring accurate tracking of restricted and unrestricted funds. This includes supporting the management of grants that start and end at different times, each with specific reporting and spending requirements.
• Forecasting: Support the preparation of short- and medium-term financial forecasts by updating income and expenditure projections, monitoring variances against budget, and identifying emerging risks or underspend. Contribute to cash flow planning by keeping financial data current and flagging any issues that may impact future delivery or grant obligations.
• Systems & process maintenance:Support improvements to financial processes and ensure the smooth running of Xero and associated spreadsheets.

HR

• Recruitment coordination: Arrange interviews, liaise with candidates, schedule assessments, and support onboarding processes.
• Employee administration: Collate staff hours, leave data and ensure staff information is kept up to date to support accurate monthly payroll processing.
• Learning & development: Coordinate staff training courses and support internal development requests.
• Data accuracy: Handle sensitive employee information confidentially and maintain accurate HR and payroll-related data.

EXPERIENCE, SKILLS & QUALITIFCATIONS

EXPERIENCE

• Relevant experience in finance administration, bookkeeping, or HR support.
• Experience in the charity or CIC sector is beneficial, but a willingness to learn sector-specific practices (restricted/unrestricted funding, grant cycles, etc.) is equally valued.

SKILLS

Technical

• Confidence using financial software, particularly Xero
• Strong Excel skills (formulas, data management, reconciliations)
• Ability to maintain financial systems, tracking spreadsheets, and general ledger structures
• Basic forecasting skills, including updating projections, reviewing variances, and supporting cash flow planning

Organisational

• Excellent process and time management
• Ability to handle multiple tasks simultaneously
• High attention to detail and accuracy in data entry

Interpersonal

• Ability to communicate clearly and respectfully with a wide range of people — including the Director, Studio Manager, Workshop Coordinator, volunteers, and participants (some of whom may have additional needs).
• The role requires confidence in navigating a dynamic studio environment and adapting communication style to suit different individuals and situations.
• Comfortable learning new systems and adapting in a fast-paced environment.

QUALIFICATIONS

Formal qualifications in accounts / HR such as AAT or CIPD may be beneficial but are not essential for this role. We welcome candidates who can demonstrate relevant experience in finance and/or HR administration, alongside strong numerical, organisational and interpersonal skills.

We particularly welcome applications from groups that are traditionally underrepresented in the arts. Please note that our current studio is unfortunately not wheelchair accessible. If you have any questions about the role, please email hello@printclan.co.uk.