Office Services & Finance Administrator
- Part time
- Sessional
- On site: Oban
- Closing 9th November 2025
- Advertised from 23rd October 2025
- £15.43 per hour paid in monthly arrears. 30hrs mid March to mid October / 21hrs mid October to Mid March. Permanent.
Role
This is rare opportunity to be part of a small and dedicated team based at the MacDougall Clan seat on the West Coast of Scotland. Office Services and Finance Administrator will provide essential day-to-day administrative tasks and financial bookkeeping processes, administrative tasks including contracts, health and safety and charity compliance duties ensuring well informed reporting and supporting the smooth operation of our services.
About the Charity:
The MacDougall of Dunollie Preservation Trust (DPT) is an independently run charity (established 1998) which is located at Dunollie Castle, the historic seat of the Clan MacDougall just 1 mile from the town centre of Oban on a site which has been inhabited for at least 8000 years and steeped in the history of Scotland.
The Trust’s vision is to be recognised as a high-quality visitor experience and a hub of historical importance with a mission to conserve, develop and share our cultural and natural heritage with the local, national and international community.
Main Purpose of the Job:-
The Office Services and Finance Administrator is responsible for assisting in the efficient and accurate bookkeeping and records management of financial accounts including processing orders and invoices into the accounting system (Sage), ensuring accurate recording of all income and expenditure. This role includes office services administration to ensure compliance with legal requirements and other administrative tasks to support the smooth operations of all site operations.
Office Services
- Maintain and organise digital and physical filing systems
- Liaise and execute communication with external stakeholders, such as funders, contractors, suppliers and financial institutions.
- Provide administrative support in the provision of reporting documentation which is required for operational development and delivery of services
- Provision of administrative support to staff recruitment, payroll processing and employee record maintenance.
- Support Board of Trustees administrative duties to meet compliance requirements.
Finance
- Bookkeeping tasks to ensure accurate Sage management.
- Financial input and tracking of all income and expenditure of service delivery, grant and donations
- Reconcile bank statements and maintain accurate financial records, including income, donations, gift aid and VAT.
- Complete quarterly VAT return.
- Support external payroll process, including the on-boarding and exit process.
- Work collaboratively with staff team with provision of data to inform pricing activities and products.
- Second count cash management to support accurate bank payment process.
- Support Site & Heritage Manager and Charity Strategist with provision of accurate data for Board of Trustees operational management and development objectives.
Site Services
- Oversee and coordination of on-site retail offer duties, including responsibility for stock controls, supplier communication and ordering to enable seasonal visitor services staff stock management of on site shop.
- Delivery and administration of all online retail orders.
- Order office supplies and monitor stock levels for administrative materials.
- Support administrative tasks for site operations.
- Provide informed financial report to enable budget management of site services.
- Maintain training requirement database
Compliance
- Ensure compliance with organisation policies, procedures and regulatory requirements (including Companies House and OSCR).
- Coordination and completion of Health and Safety compliance recording meeting our “Safe and Legal” registered checklist.
- Ensure secure compliance with GDPR requirements.
Stakeholder engagement
- Respond to routine internal and external queries by phone and email.
- Act as point of contact for general enquiries.
Winter Period:
- Maintain above responsibilities during lower volume of visitor interaction.
- Review and update compliance and operational paperwork.
This job description outlines the duties required at the current time to indicate the level of responsibility. It is not intended to be a comprehensive or exhaustive list and may be varied to include other reasonable requests which are up to the same skill level, and of the same type, already undertaken and which do not change the general character of the job or the overall level of responsibility.
Reports to the Site & Heritage Manager
Education/ Experience:-
- Educated to SCQF Level 6 or above or equivalent experience in an administration finance support role.
- Competent with Microsoft Office (especially Excel and Outlook) and/or cloud-based office tools.
- Experience with accounting software packages – Sage / Xero
- Knowledge of ticketing and purchasing software
- Desirable – Bookkeeping Qualification e.g. AAT , ACCA, ICAS etc.
Personal Specification:-
- Proven experience in finance and administration roles.
- Understanding of accounting principles and financial processes.
- Proficiency in Sage software (preferred) or other bookkeeping software.
- Proficiency with Microsoft 365.
- Excellent communication, organisational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication both verbal and written and interpersonal abilities.
- Confidence in liaising with external contractors; service providers.
- Ability to work independently and collaboratively as part of a small team.
Application notes
Please submit a CV and Covering Letter to emma@dunollie.org
For an informal discussion about the opportunity, please contact Emma Sutcliffe (Site and Heritage Manager) on 01631 570550 or email emma@dunollie.org.
Application Closing Date: Sunday 9th November
Interview Date: Thursday 20th November
Senior Grants Officer
- Full time or Part time
- £38,000 – £42,000
- Hybrid: 8 Bridge Lane, Perth, PH1 5QP
- Closing 16th December 2025
Perth and Kinross Heritage Trust (PKHT) is seeking a skilled and motivated Senior Grants Officer to lead the delivery of its historic building grant programmes, support traditional skills development, and engage communities with the region’s heritage. This senior, strategic, and hands-on role is central to the Trust’s mission to preserve, promote, and enhance the built heritage of Perth and Kinross.
About Perth and Kinross Heritage Trust
PKHT is an independent charity dedicated to conserving and promoting the historic environment of Perth and Kinross. Through innovative projects in archaeology, historic building conservation, traditional skills training and public engagement, the Trust connects people with their heritage while supporting regeneration, placemaking and community wellbeing.
Over the past three decades, PKHT has established itself as a trusted expert and advocate for heritage, delivering high-quality projects in partnership with local authorities, funders, community groups and national bodies. With a reputation for impact and innovation, the Trust is entering a new phase of development and is looking for a new senior staff member who can combine vision with practical knowledge to build on this success.
What will you do as the Senior Grants Officer?
The Senior Grants Officer will lead the Perth City Heritage Fund (PCHF) and Community Heritage Grant scheme, overseeing grant administration, project delivery, training and community engagement. You will manage and support staff, coordinate with stakeholders, and ensure projects are delivered to the highest professional and regulatory standards. You will be responsible for:
Key Responsibilities:
- Leading the delivery of the PCHF, including grant assessment, administration, monitoring, and reporting.
- Managing a portfolio of conservation projects, including design teams, contractors, and end users, ensuring quality, budget, and timeline compliance.
- Co-managing the Outreach and Skills Officer and line manage the Assistant Grants Officer.
- Deliver and support traditional skills training, educational workshops, and community engagement activities.
- Representing PKHT in meetings with funders, statutory bodies, local authorities, property owners, and community partners.
- Ensuring projects comply with funding, legal, and health and safety requirements.
- Maintaining robust project records, monitor outcomes, and report to Trustees.
- Lead on delivery of the Community Heritage Grant scheme, empowering local groups to celebrate and preserve their local heritage.
What does Perth and Kinross Heritage Trust need from you?
Experience:
- Proven experience delivering and managing grant programmes, ideally in the third sector or heritage sector.
- Experience managing budgets, contracts, and multiple projects to tight deadlines.
- Experience producing high-quality written work, including reports, evaluations, and funding submissions.
- Experience in community engagement leading to project development or successful funding applications.
Key Skills and Attributes
- Strong understanding of historic building conservation and traditional skills.
- Knowledge of heritage-led regeneration and the value of the historic environment.
- Awareness of relevant legislation, including the Tenements (Scotland) Act 2004, Health and Safety, and grant compliance.
- Excellent organisational and project management skills.
- Strong written and verbal communication skills.
- Ability to work independently, exercise professional judgment, and collaborate effectively with a small team.
- IT competence including MS Word, Excel, and PowerPoint.
Desirable
- A degree or professional qualification in historic building conservation, architecture, town planning, heritage management, or a related discipline.
- Membership or working towards accreditation with a relevant professional body (e.g., IHBC, RIAS/RIBA, RICS, CIOB, RTPI).
- Experience managing historic building grant schemes.
- Familiarity with Scottish historic buildings, heritage issues, and Perth & Kinross.
What is in it for you?
This is an exceptional opportunity to lead a respected heritage charity at a time of exciting change and development. As a Senior Grants Officer, you will:
- Work in a supportive and collaborative team committed to protecting and promoting heritage.
- Lead high-profile projects with tangible outcomes for communities, the environment, and local economies.
- Engage with partners, funders, and stakeholders at local, regional, and national levels.
- Receive 32 days annual leave (+1 day per year up to 5 years).
- Be auto enrolled into our pension scheme.
- Be entitled to flexible working arrangements.
This is your chance to be part of a heritage organisation making a lasting difference in the communities and built environment of Perth and Kinross.
Organisation Manager
- Part time
- £36,000 pro-rata
- Hybrid: Edinburgh Quay, Lower Gilmore Place, EH3 9NY
- Closing 10th December 2025
Fountainbridge Canalside Community Trust (FCCT) is a dynamic local charity and social enterprise working to make Fountainbridge a better place to live, work, do business and visit. From community canal boat trips to greenspace improvements, volunteer programmes, wellbeing walks and the annual Edinburgh Canal Festival, we deliver projects that promote inclusion, sustainability, and community wellbeing.
We are now looking for a motivated and skilled Organisation Manager to lead our small, dedicated team and help shape the next stage of FCCT’s growth — including the exciting development of our new Canalside Community Space.
About the Role
As FCCT’s most senior staff member, you will provide strategic leadership while staying closely connected to day-to-day operations. This is a hands-on and varied role, ideal for someone who enjoys combining big-picture thinking with practical community-focused delivery.
Key responsibilities include:
Leadership & Strategy
- Provide inspiring and inclusive leadership for staff and volunteers
- Work with the Board to deliver strategic and operational plans
- Oversee impact measurement and reporting, including the Annual Report
Governance
- Act as the key link between the Board and staff
- Support strong governance, including acting as Company Secretary
Finance & Fundraising
- Lead financial planning, budgeting, and reporting
- Drive fundraising, major grant applications, and income generation
- Build strong relationships with funders and partners
Operations & People
- Support and line-manage staff and volunteers
- Oversee social enterprise activities, community programmes, and events
- Lead delivery of flagship initiatives such as the Edinburgh Canal Festival
- Contribute to FCCT’s public profile and digital presence
External Relations
- Act as the public face of FCCT
- Build partnerships with local groups, businesses, and stakeholders
- Champion the value of blue and green spaces and community wellbeing
About You
Essential:
- Strong leadership and management experience in a charity, social enterprise, or community setting
- Proven project management and fundraising skills
- Confident with financial information and decision-making
- Excellent communication and relationship-building abilities
- Able to balance strategic thinking with hands-on operational delivery
- Committed to inclusivity, sustainability, and community empowerment
Desirable:
- Experience in community development, volunteering, environmental or heritage projects
- Income generation or social enterprise experience
- Understanding of impact measurement
- Experience supporting volunteers and inclusive participation
What We Offer
- A varied and meaningful leadership role in a friendly, purpose-driven charity
- Flexible working from day one
- Training and development opportunities
- Pro rata holiday allowance including bank holidays
- Christmas shutdown period
- 5% employer pension contribution
- An annual canal boat trip
Operations and Finance Officer
- Part time
- £32,400 pro-rata
- Hybrid: Edinburgh Quay, Lower Gilmore Place, EH3 9NY
- Closing 10th December 2025
About Us
Fountainbridge Canalside Community Trust (FCCT) is a registered charity and social enterprise dedicated to making Fountainbridge a better place to live, work, do business, and visit. We create and support opportunities that contribute to community wellbeing, social inclusion, environmental sustainability, and cultural vibrancy.
Our work includes community boating activities, greenspace development, volunteering programmes, wellbeing walking groups, the Edinburgh Canal Festival, and a growing programme of community events. We are also preparing to open a new Canalside Community Space and to build a new sustainable trip boat for 2026—an exciting period of growth that this role will help bring to life.
The Role
We are looking for a highly organised, proactive Operations and Finance Officer to play a central role in keeping FCCT running smoothly. This varied, hands-on position is ideal for someone who enjoys both structure and flexibility, and who wants to make a real impact in a small, friendly, purpose-driven organisation.
You will take the lead on finance, HR administration, compliance, and day-to-day operations, supporting colleagues, volunteers, and the Board to deliver our mission. This role will also be essential in helping to set up and run the new Canalside Community Space.
Key Responsibilities
Finance
- Bookkeeping, invoicing, banking, petty cash, and debtor management
- Payroll and payments to HMRC and pension providers
- Preparing bi-monthly management accounts and cashflow summaries
- Supporting budget setting, project financial monitoring, and grant reporting
- Liaising with auditors and maintaining robust financial procedures
- Managing purchasing and supporting loan/funding arrangements for the new boat
Operations & Administration
- Managing office systems, booking systems, contracts, insurance, and compliance
- Supporting HR processes including recruitment, inductions, and training records
- Overseeing data collection, GDPR compliance, and impact reporting
- Providing operational support to events and projects
- Managing IT systems and digital subscriptions
About You
Essential
- Experience in finance administration (incl. bookkeeping, payroll, and management accounts)
- Understanding of charity governance and compliance
- Strong organisational and administrative skills
- Excellent communication skills, including presenting financial information clearly
- High attention to detail and ability to manage competing priorities
- Confident IT user (Microsoft Office, accounting/booking software)
- Commitment to FCCT’s values and mission
Desirable
- Experience with Xero
- HR administration experience
- Interest in community engagement, volunteering, environmental or heritage projects
What We Offer
- A varied and rewarding role in a community-focused organisation
- Flexible working from day one
- Training and development opportunities
- Pro-rata holiday allowance (incl. bank holidays)
- Christmas shutdown
- 5% employer pension contribution
- Annual staff trip on one of our canal boats
.png){kind=logo}
Top job! Head of Individual Giving (Maternity Cover)
- Full time
- up to £42,000
- Hybrid: Glasgow
- Closing 11th December 2025
Scottish Opera is seeking an experienced and inspiring Head of Individual Giving to lead our individual and major gifts programme during a period of maternity leave. This is a key role within our Development team, responsible for generating over £1,000,000 annually through major donors, giving circles, legacies and wider individual giving activity.
Working closely with the Director of Development, you will help shape and deliver our Individual Giving strategy, steward key supporters, cultivate new donors, and oversee a talented Individual Giving team. You will bring creativity, excellent relationship-building skills, and a strong track record of securing philanthropic support.
We are looking for someone proactive, organised, confident in making major gift asks, and passionate about engaging people with the work of Scottish Opera.
If you’re a motivated fundraising professional who thrives on building meaningful supporter relationships, we’d love to hear from you.
What we offer:
• Up to £42,000 per annum depending on experience
• 35 hours per week with hybrid and flexible working available
• 25 days annual leave plus 10 public holidays
• Generous pension contributions (8% employer / 4% employee)
• Free tickets to Scottish Opera dress rehearsals & discounted performance tickets
• Enhanced pension scheme, Cycle to Work scheme, Perkbox, Employee Assistance Programme and Health Cash Plan
A full Job Description and Person Specification is available for download below.
Latest news See more
